Asset/Move Coordinator I

SummitHR; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

SummitHR is seeking an on-site FF&E Relocation Coordinator to support RPM teams across multiple sites in FF&E activities for new, renovated, and swing space projects. Responsibilities include budgeting, procurement coordination, scheduling with construction teams, and punch list activities to ensure complete occupancy.

The role entails collaboration with Project Directors, Architects, and BUG groups to plan furniture and equipment relocation, as well as onsite coordination of deliveries and

Qualifications

• 1 year of related experience in Interior Design, Construction, Moves/Relocations, Facilities, or FF&E coordination.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Proficiency in Microsoft Office and related software.
• Ability to be onsite at multiple sites.
• Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.

Responsibilities

• Assist with FF&E procurement coordination and purchasing.
• Support budget and schedule tracking for FF&E and moves.
• Coordinate with PMs, Architects, and BUGs to plan furniture relocation and layouts.
• Oversee onsite FF&E installation, punch list, and transition during moves.
• Coordinate with Movers for deliveries and scope of work.
• Maintain FF&E, move management, and related documents and submit to PD.

Skills

Read architectural drawings

Strong written and verbalcommunication

Organizational skills

Attention to detail

Onsite coordination

Education

High School Diploma

Bachelor's degree in Architecture, Interior Architecture, Construction/PM, or related field

Tools

AutoCAD

Microsoft Office

Job description

Supports the Relocation Project Management (RPM) team at multiple sites as needed in Furniture, Fixtures, and Equipment (FF&E) activities for all new, renovated and swing space projects which includes assistance in programming, specification, budget tracking, procurement coordination, scheduling with the construction team, installation, and punch list activities. Supports the RPM team in move management activities relating to move scope creation, bidding, analysis of bids, budget tracking, move coordination and scheduling, onsite move oversight and punch list activities to ensure complete functional occupancy of new and renovated buildings.

Support the Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination and purchasing for all such areas as identified by the Client to provide the onsite FF&E and move-in/relocations management services. Responsibilities include strategic oversight of all FF&E procurement, FF&E Installation, Pre-move, Move, and Post; move/Close-out phase activities for specified assigned projects. Services shall be provided at the direction of the Project Director (PD) and the Manager of Relocation Project Management team.

Assist with the procurement and purchasing of FF&E using best-value and/or low bid public contracting.

Support budget and schedule tracking efforts for FF&E and moves and meet with relevant Project Architects (A/E), Project Managers, and BUGs, to be able to prepare office layouts and work with the occupants to plan furniture and equipment relocation of existing to the move location. Work with vendors and/or movers to assist with filling in equipment and furnishings where there are gaps.

Coordinate and prepare a list of all new furniture and equipment needed for the project.

Assist with the timely and successful onsite FF&E installation, punch-list sign-off and transition during swing space, relocation and/or move into new buildings.

Support the procurement of specialty contractors or Movers for installations, delivery, and/or connections not covered by the FF&E vendors. Create detailed scope of work for Task Orders for Contractors/Movers as necessary.

Support the RPM in the working with the Project Interior Designer and the BUG user groups to select and prepare a list of all furniture and equipment needed for the project.

Assist in the onsite unlocking of all areas requiring access by the movers and others during the Pre-Move, Move, Installation and Post Move/Close-Out Phases and for the re-securing all such areas.

Assist in the onsite coordination of all furniture and equipment deliveries with PMs, CPDs, Facility Directors, and BUGs if applicable; work closely with Asset Management Team to coordinate all asset tagging and disposition requirements, and Warranty Program Managers and other members of program staff working towards close-out of projects.

Maintain all FF&E, move management, moving and storage related documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices and submit to the PD in written form.

Minimum Required Qualifications:

• 1 year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or Furniture, Fixture and Equipment coordination/procurement.
• High School Diploma.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Strong written and oral communication, organizational, and interpersonal skills.
• Attention to detail.
• Ability to be onsite at multiple sites.
• Proficiency Microsoft Office and related word processing, spreadsheet, and database software.
• Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.

Preferred Qualifications:

• Four-year Degree in the areas of Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management or related area required.
• Procurement, sourcing or asset management experience.
• Public Works experience
• Knowledge/proficiency in AutoCAD software.
• Certification/Membership with CID, IIDA, AIA, IFMA, LEED.