Rehab Staffing Coordinator - Casual

Fairview Health Services; Shoreview (MN); Hybrid; USD 8,000 - 16,000; Part time

Job summary

Fairview Health Services is seeking a casual rehab staffing coordinator to support the remote outpatient rehab staffing team. The role requires juggling multiple priorities, organizing schedules, and clear communication.

Responsibilities include daily staffing support, creating weekend rotations, updating staffing templates, processing time off, and coordinating coverage with casual resources. The position offers flexible hours, remote work with occasional on-site meetings, and opportunities to

Qualifications

• 1 year staffing experience required.
• A.A./A.S. degree preferred.
• 2 years staffing experience preferred.

Responsibilities

• Provides daily staffing support
• Assigns flexible workforce based on staffing guidelines and needs for daily staffing to volume
• Responsible for creating and organizing weekend rotations for all sites
• Creates and updates core staffing templates in conjunction with supervisors
• Prioritizes and problem solves scheduling and daily staffing for each unit to provide adequate staffing coverage, diverting/reassigning staff based on patient volumes
• Works collaboratively with leader to provide input about staffing needs for system resources for all disciplines including weekly schedule.
• Effectively communicates with leaders and staff to ensure staffing needs and expectations are being met.
• Responsible for processing and managing all staffing requests for time off
• Effectively and timely communicates coverage information with staff regarding their requests
• Processes time off requests according to employee’s authorized hours, applicable contracts and human resources policies.
• Creates, updates and directs bidding time off process and communicates with all staff.
• Processes all bidding requests, updates the staffing system and communicate with staff about their time off.
• Recruits for coverage for all time off requests
• Communicates with casual resources to fill requests
• Tracks and provides staffing information to leaders regarding:
• Staffing profiles
• Trends
• Needs to demonstrate effective and efficient utilization of staff
• Facilitates monthly site staff meeting for staffing changes and problem solving issues.
• Understands staffing systems and how it is used to create monthly staff schedules timely and accurately for all services lines and sites.
• Accurately inputs and updates staffing system with long term and day to day staffing changes.
• Updates staffing forms based on changes in staffing office

Skills

1 year staffing

Education

A.A./A.S.

2 years staffing

Job description

Job Overview

We are seeking a casual rehab staffing coordinator to join our remote outpatient rehab staffing team!

The rehab staffing coordinator is responsible for providing staffing services within Fairview Rehabilitation Services. Critical for success, this job requires the ability to handle multiple, conflicting priorities and the ability to multi-task, organize work and communicate in a clear and open style. Preferred candidate will have demonstrated experience successfully problem-solving issues in a dynamic environment, while working independently.

• FTE 0.01, casual position; authorized to work up to 40 hours per week, as available.
• Schedule: flexible shift lengths with minumum 4-hour shifts.
• Staffing Hours are Monday - Friday, 5:45am - 4:00pm.
• Remote position with occasional requirement for in-person/onsite meetings

Fairview Rehabilitation offers a broad range of services that serve patients across 10 acute-care hospitals, 3 post-acute settings and 70 outpatient adult and pediatric therapy clinics. Consisting of Physical, Occupational and Speech Therapy as well as Audiology and Cardiac & Pulmonary Rehab, our therapists collaborate with colleagues in all medical settings and offer dozens of specialty programs.

As an academic health system with residency and fellowship programs and a rehab-focused clinical quality team, we have a collaborative culture that is centered on learning with an emphasis on evidence based, patient-centered care.

Responsibilities

• Provides daily staffing support
• Assigns flexible workforce based on staffing guidelines and needs for daily staffing to volume
• Responsible for creating and organizing weekend rotations for all sites
• Creates and updates core staffing templates in conjunction with supervisors
• Prioritizes and problem solves scheduling and daily staffing for each unit to provide adequate staffing coverage, diverting/reassigning staff based on patient volumes
• Works collaboratively with leader to provide input about staffing needs for system resources for all disciplines including weekly schedule.
• Effectively communicates with leaders and staff to ensure staffing needs and expectations are being met.
• Responsible for processing and managing all staffing requests for time off
• Effectively and timely communicates coverage information with staff regarding their requests
• Processes time off requests according to employee’s authorized hours, applicable contracts and human resources policies.
• Creates, updates and directs bidding time off process and communicates with all staff.
• Processes all bidding requests, updates the staffing system and communicate with staff about their time off.
• Recruits for coverage for all time off requests
• Communicates with casual resources to fill requests
• Tracks and provides staffing information to leaders regarding:
• Staffing profiles
• Trends
• Needs to demonstrate effective and efficient utilization of staff
• Facilitates monthly site staff meeting for staffing changes and problem solving issues.
• Understands staffing systems and how it is used to create monthly staff schedules timely and accurately for all services lines and sites.
• Accurately inputs and updates staffing system with long term and day to day staffing changes.
• Updates staffing forms based on changes in staffing office

Required Qualifications

• 1 year staffing

Preferred Qualifications

• A.A./A.S.
• 2 years staffing

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: https://www.fairview.org/careers/benefits/noncontract

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status