REGULATORY SPECIALIST III - 64005444

Florida; Tallahassee (FL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Leave benefits

Insurance options

Retirement plan

Job summary

Florida Department of Health is seeking a Regulatory Specialist III – Team Lead to coordinate Board of Nursing agendas and manage confidential materials. The role leads a team, ensures timely preparation of agenda books, and oversees post-board activities including cost tracking and order processing.

The position is on-site in Tallahassee, requiring familiarity with Florida statutes and strong organizational and leadership skills.

Qualifications

• Ability to compile, organize and analyze data.
• Ability to investigate, analyze, and resolve complaints.
• Ability to understand and apply Florida statutes, rules, policies and procedures for licensing and regulation of professionals and consumer protection.
• Ability to provide consultative assistance to others.
• Ability to plan, organize and coordinate work activities.

Responsibilities

• Coordinate board meeting agendas and maintain quality control.
• Notify respondents, applicants, and counsel of Board appearance dates.
• Prepare travel authorizations and reimbursement forms for board staff.
• Process purchasing requests and affidavits for the office.
• Assist with recording and posting audio from meetings.

Skills

Data analysis

Regulatory knowledge

Communication skills

Team leadership

Attention to detail

Microsoft Office

Tools

iBuilder

Outlook

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884526

Agency: Department of Health

Working Title: REGULATORY SPECIALIST III - 64005444

Bureau of Health Care Practitioner Regulation

Board of Nursing

Regulatory Specialist III – Team Lead

Full Time, Career Service Position

Pending Classification Updates

Your Specific Responsibilities:

The employee in this position reports to and assists the Program Operations Administrator and coordinates workflow, serving as the Regulatory Specialist III for the Board of Nursing Agenda Unit. This is a professional position in which the employee functions independently and as part of a team to coordinate board meeting agendas and maintain quality control. The individual in this position is expected to demonstrate the agency’s fundamental values of innovation, collaboration, accountability, responsiveness and excellence and promote the Department’s mission. The incumbent also serves as the Team Lead for Regulatory Specialist IIIs in the Bureau of Health Care Practitioner Regulation.

Primary responsibility is to notice and create the bi-monthly Board of Nursing agenda and the public agenda book for board and committee meetings. The incumbent will receive credential files and materials from the Nursing Units, Compliance Management Unit, Prosecution Services Unit, and IPN, and adds the files to the agenda using the iBuilder program. The incumbent will also assist with the development and finalization of the agenda for the board and committee meetings and is responsible for pre-board meeting activities to ensure completeness of the record and redaction of confidential information. Review of the following: agenda materials, disciplinary cases, licensee application files, and all administrative items and reports to be considered at board and committee meetings; ensure that all agendas, addendums, and any supplemental materials (including Board orders) are copied and assembled correctly and distributed in compliance with mandated time frames.

This position serves as a Team Lead responsible for notifying respondents, applicants, and their respective counsels of Board appearance dates and ensuring that notification is completed within the required timeframes, as well as communicating with the public and attorneys verbally and in writing regarding agenda items and materials.

The incumbent will be responsible for completing post board activities, such as compiling board cost data, electronic order tracking and filing, reviewing for accuracy once received from the Attorney General’s office, adding any necessary attachments, and ensuring all cases requiring orders are received and filed timely with the agency clerk. Track receipt and filing of all orders in a shared location and ensure that all orders are filed within the required timeframe. Provide Regulatory Supervisor and Program Operations Administrator with Board Costs for staff.

This position serves as a Team Lead responsible for preparing all travel authorizations and reimbursement forms for board staff and/or board members. Incumbent will ensure the Board member contact list is accurate at all times. Incumbent will export travel authorization summaries into a PDF document and add the required attestation language prior to obtaining board member signatures through Adobe Sign.

Responsible for completing all purchasing requests for the office, as well as processing of affidavits received from other units in the Department.

Attends board or committee meetings as needed. Responsible for assisting at the board meeting with the sign-in table and ensuring meeting attendees are in the correct committee as well as any other duties given by the Program Operations Administrator and Executive Director. Incumbent is also responsible for assisting with recording and posting of audio from each Meeting.

Incumbent will serve as back up for monitoring the board’s main ZZZ email box in Outlook, sorting or forwarding emails if needed, and ensuring any others are responded to in accordance with required internal timeframes. Coordinates monthly meetings for bureau administrative assistants to ensure continuing communication of information and opportunities for process improvement discussions. Performs other duties as assigned.

The incumbent will be responsible for maintaining office supplies, ordering supplies as needed.

Other duties as assigned by supervisor.

Required Knowledge, Skills, and Abilities:

• Ability to compile, organize and analyze data.
• Ability to investigate, analyze, and resolve complaints.
• Ability to understand and apply Florida Statutes, rules, policies and procedures for licensing and regulation of professionals and consumer protection.
• Ability to provide consultative assistance to others.
• Ability to plan, organize and coordinate work activities.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Experience with Microsoft Office (Word, Excel, Outlook).

Qualifications:

Minimum:

• Must be physically present in the office to effectively perform job duties and responsibilities.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be theHealthiestState in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Our office is located in the Southwood area of Tallahassee in the Capital Circle Office Complex at:

4042 Bald Cypress Way

This is a fully on-site position based in Tallahassee. Employees are required to work from our Tallahassee office five days per week with no regular telework or remote option.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US,