REGULATORY SPECIALIST III - 64007245

Florida; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Annual leave

Paid holidays

Health insurance

Retirement plan

Job summary

Florida Department of Health seeks a Regulatory Specialist III within the Bureau of Health Care Practitioner Regulation in Tallahassee. The Government Analyst I role processes complex licensure applications, drafts notices, and prepares board materials for review while applying Florida statutes and board rules.

The position requires independent judgment, collaboration and timely file management, with training responsibilities and a focus on accuracy and compliance in licensure proceedings.

Qualifications

• Ability to compile, organize and analyze data.
• Ability to investigate, analyze, and resolve complaints.
• Ability to understand and apply Florida Statutes, rules, policies and procedures for licensing and regulation of professionals and consumer protection.
• Ability to provide consultative assistance to others.
• Ability to plan, organize and coordinate work activities.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Experience with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Process, evaluate and determine eligibility for licensure applications.
• Prepare board review packets and notices of hearing.
• Verify licensure statuses and disciplinary actions.
• Assist in training and team development.
• Monitor files and ensure accurate data entry and imaging.

Skills

Data compilation

Data analysis

Statutes & rules knowledge

Consultative skills

Planning & organization

Communication

Interpersonal relations

Microsoft Office

Tools

Adobe Acrobat PDF

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884673

Agency: Department of Health

Working Title: REGULATORY SPECIALIST III - 64007245

Bureau of Health Care Practitioner Regulation

Board of Nursing

Government Analyst I

Full Time, Career Service Position

Your Specific Responsibilities:

The Government Analyst I is a highly responsible and professional position located within the Bureau of Health Care Practitioner Regulation. This position reports to and assists the Regulatory Supervisor/Consultant and Program Operations Administrator on the Advanced Processing Team in the Board of Nursing. This is a professional position in which the employee functions independently and as a team member to process, evaluate and determine eligibility for complex licensure applications. The incumbent must be able to understand and apply Florida Statutes, rules, policies and procedures that are applicable to the Board of Nursing. The employee exercises independent judgment and initiative in carrying out assignments to completion. The individual in this position is expected to demonstrate the agency's fundamental values of innovation, collaboration, accountability, responsiveness and excellence and promote the Department's mission.

The employee compiles documentation for applicants who require board review and prepares summaries and packets for board meetings and board conference call agendas, pursuant to board guidelines. Summaries must clearly indicate the reason for board review, contain accurate information regarding criminal and disciplinary action, and any pertinent information the board members may need to make an informed decision. Packets are compiled in Adobe Acrobat PDF, and incumbent is responsible for ensuring all confidential information and documentation is labeled as such and/or redacted if necessary. Incumbent will extract, rearrange, and rotate PDF documents to ensure proper placement and accuracy. Incumbent will be responsible for drafting the Notice of Hearing, including the date, time, location and committee placement, prior to turning the packet for review.

The employee evaluates complex applications containing criminal, health and/or discipline history for all individuals applying for licensure under the Board of Nursing: CNA, LPN, RN, and APRN. The incumbent corresponds in writing to applicants in conjunction with processing their application, to notify them of deficiencies and application statuses, as well as to clarify concerns, obtain additional information or explain relevant statutes or processing procedures as defined by Chapter 464 Part I & II, F.S., and applicable board rules. Responsible for verifying licensure statuses and any possible disciplinary actions or open cases through NURSYS or the applicable state's website. For files which may require board review, the incumbent must notify the Background Screening Unit.

The incumbent in this position assists the Government Analyst II responsible for Team 15 (applications associated with watchlist schools). The employee aids in preparing board summaries and packages for applicants who attended watchlist school programs. This includes running reports, sending notices of hearing, and creating a list of required appearances for Team 15 applicants for each board meeting. The employee monitors all files conditionally approved by the Board, as well as Conditional/Active licenses. Audits and processes files within established processing timelines. Sends approval and/or denial letters for filing to the Clerk’s Office, and to the applicant when filed. The incumbent is responsible for contacting the applicant when board orders or correspondence are returned as undeliverable. Upon completion of probation or conditions, drafts a Notice of Termination for filing with the Clerk.

The employee monitors and processes files being returned from the Background Screening Unit, to update application statuses, approve, or prepare for board review within required timeframes. The incumbent processes exemptions from disqualification after the Background Screening Unit has completed their review. When the applicant qualifies, the incumbent will update the file, add a modifier, issue the approval letter to the licensee, and forward a copy to the Agency for Health Care Administration (AHCA). For applicants who do not qualify for licensure or an exemption, the incumbent is responsible for notifying the applicant of the statutory bar and timeframe for disqualification and offering them the opportunity to withdraw in accordance with board policy and procedure.

The employee processes reports for incoming documentation or information, including documents uploaded by the applicant to their file, Livescan screenings, and files tracked for review through the document repository. The employee processes and responds to complex incoming mail and email inquiries, including health and disciplinary documents, records all received documentation in the applicant's file within 1 business day of receipt and saves the documentation for upload to the licensure file. The incumbent is responsible for ensuring the accuracy of licensure information in the database and reports data entry errors to include vendor errors. The employee maintains an electronic licensure filing system and prepares supplemental documents for imaging.

The incumbent serves as a member of the board’s training team. Training team members are responsible to the Deputy Executive Director for developing and maintaining training tools such as desk guides and PowerPoint presentations, participating in monthly training team meetings, and in the development of the annual training plan. This position is responsible for providing group training presentations and providing guidance to preceptors assigned to new staff.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Ability to compile, organize and analyze data.
• Ability to investigate, analyze, and resolve complaints.
• Ability to understand and apply Florida Statutes, rules, policies and procedures for licensing and regulation of professionals and consumer protection.
• Ability to provide consultative assistance to others.
• Ability to plan, organize and coordinate work activities.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Experience with Microsoft Office (Word, Excel, Outlook).

Qualifications:

Minimum:

• Must be physically present in the office to effectively perform job duties and responsibilities.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be theHealthiestState in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Our office is located in the Southwood area of Tallahassee in the Capital Circle Office Complex at:

4042 Bald Cypress Way

This is a fully on-site position based in Tallahassee. Employees are required to work from our Tallahassee office five days per week with no regular telework or remote option.

The Benefits of Working for the State of Florida:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32305

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.