68043304 - REGULATORY SPECIALIST I

My Florida CFO; Delray Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

The Agency for Health Care Administration in Florida is seeking a Regulatory Specialist I to manage licensure and federal certification data for health care facilities and providers in the state. This role involves tracking surveys, creating survey reports, and ensuring timely updates to required systems.

You will also coordinate data reporting, maintain databases, and support scheduling in line with state and federal rules. Weekend or holiday work may be required for mission-critical operations.

Qualifications

• Ability to utilize microcomputer equipment and software to enter, retrieve and manipulate data required to perform licensure and certification functions.
• Ability to organize, maintain records, filing systems, and inventories.
• Ability to use, store and retrieve input information.
• Ability to prepare reports, and reviews data for accuracy and completeness.
• Ability to communicate effectively.
• Ability to establish and maintain effectively working relationships with others.
• One year of general office experience.
• One year of documented computer experience using Microsoft Office Programs (Word, Excel, Power Point, Outlook, etc.).

Responsibilities

• Prepare and maintain database for licensure and federal certification of health care facilities and providers.
• Track requests for initial surveys; annual surveys, follow-up visits and complaints investigations.
• Create survey reports, develop letters, and ensure all required components of survey reports are completed.
• Update data in VERSA and retrieve OSCAR reports.
• Collect data and prepare routine or special reports as required by the supervisor.
• Coordinate ASPEN updates and report system problems to the Central Office ASPEN coordinator.
• Scanning and quality assurance work in Laserfiche.
• Maintain current information of division policies and processes routine matters within established policies.
• Establish and utilize a tracking system for monitoring licensure status to create survey schedules.
• Perform other related duties as required.
• Work during weekends or holidays as mission essential.

Skills

Data entry

Records management

Effective communication

Office software

Tools

Microsoft Office

Job description

Requisition No:883229

Agency: Agency for Health Care Administration

Working Title: 68043304 - REGULATORY SPECIALIST I

The Bureau of Field Operations is responsible for the survey and certification process of health care facilities across the State of Florida.

These surveys ensure that all state licensed, and federally certified health care facilities meet the established state and/or federal requirements and patients and residents receive safe, quality health care.

Field Operations staff also ensure the safety of residents in health care facilities when emergencies such as natural disasters occur.

The Work You Will Do:

This position is responsible for preparing and maintaining data base for analysis and management of State licensure & Federal certification of health care facilities and providers.

This includes tracking requests for initial surveys; annual surveys, follow-up visits and complaints investigations.

This position is required to create survey reports, develop letters, and ensure all required components of survey reports are completed.

This position serves as primary for updating data in VERSA and retrieving OSCAR reports.

Other duties include collecting data and preparing routine or special reports as required by the supervisor.

This position serves as the principal coordinator for ASPEN and assures changes are updated timely and reports system problems to the Central Office ASPEN coordinator.

This position also does scanning and quality assurance work in Laserfiche.

This position coordinates with supervisor to maintain current information of division policies and processes routine matters within established policies.

Other requirements include establishing and utilizing a tracking system for monitoring the licensure status for facilities to create survey schedules as required meeting State and Federal rules and regulations.

The position will also perform other related duties as required.

This position has been identified as mission essential.

The incumbent in this position may be required to work during the weekend or on holidays.

In addition, mission essential personnel will be required to work during disasters, to include but not limited to, work before, during and/or beyond normal work hours or days in the event of an emergency.

Emergency work may involve the incumbent to work in another county or staffing location to assist other State Agencies with emergency work.

Emergency duties may include, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

A good attendance record is essential for any individual in this position as the work involved occurs daily and is time-critical.

The individual in this position is expected to report to work daily and on time.

Leave must be requested in advance except in emergency circumstances not under the control of the employee.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. We offer an excellent array of benefits, including:

• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• State of Florida retirement options, including employer contributions
• Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
• Ability to earn up to 104 hours of sick leave annually
• Nine paid holidays and 1 personal holiday each year
• Opportunities for career advancement
• Tuition waivers (accepted by major Florida Colleges/universities)
• Student loan forgiveness opportunities (eligibility required)
• Shared Savings Program for select medical services
• Lower copays for prescription drugs
• Health and Wellness discounts

For a more complete list of benefits, please visit https://www.mybenefits.myflorida.com/

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to utilize microcomputer equipment and software to enter, retrieve and manipulate data required to perform licensure and certification functions.

Ability to organize, maintain records, filing systems, and inventories.

Ability to use, store and retrieve input information.

Ability to prepare reports, and reviews data for accuracy and completeness.

Ability to communicate effectively.

Ability to establish and maintain effectively working relationships with others.

MINIMUM QUALIFICATIONS REQUIREMENTS

One year of general office experience.

One year of documented computer experience using Microsoft Office Programs (Word, Excel, Power Point, Outlook, etc.).

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: SUSAN KEUSCH 561-381-5851

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

DELRAY BEACH, FL, US, 33486

Nearest Major Market: Palm Beach

Nearest Secondary Market: Miami

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.