Regulatory Specialist III

Jobtailor

Tallahassee (FL)

On-site

USD 55,000 - 85,000

Full time

14 days+

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Job summary

Jobtailor seeks a detail-oriented regulatory administrator to lead the Board of Medicine operations in Florida. The role requires coordinating licensure reviews, managing applications, and training staff while ensuring compliance with Florida statutes and board rules.

The candidate will handle data entry, respond to inquiries, and prepare meeting materials. This in-office position emphasizes accuracy, efficiency, and collaborative teamwork.

Qualifications

Must be physically present in the office.
Ability to communicate effectively and professionally in writing and verbally.
Ability to exercise independent judgment and initiative in carrying out assignments.
Ability to learn, understand, and apply Florida Statutes, rules, policies, and procedures for licensing.
Ability to plan, organize, and coordinate work activities to meet strict deadlines.
Ability to concentrate, provide great attention to detail, and maintain a pre-approved work schedule.
Ability to work independently and establish and maintain dependable, effective working relationships with others.
Must complete Form I‑9 and satisfy E‑Verify employment eligibility verification.
May be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Responsibilities

Serve as Team Lead for the Board of Medicine and report to and assist the Program Operations Administrator
Perform professional and regulatory activities for the Board of Medicine
Conduct error reporting, train incoming team members, and execute quality control activities
Review applications to determine eligibility for licensure
Evaluate applicant qualifications and licensure criteria according to laws and rules
Respond to telephonic and written inquiries concerning licensure requirements
Maintain filing systems for applications, correspondence, requirements for other states, and general files
Process applications for other unit professions as required
Review and evaluate transcripts, degrees, and educational materials for certification and licensure eligibility
Enter and maintain accurate data and upload documentation in electronic databases
Respond via writing, online chat, and phone to inquiries about licensure status, deficiencies, requirements, statutes, rules, and technical issues
Research educational materials, Florida Statutes, Board rules, and related items to assess accreditation standards
Establish and maintain paper and electronic filing systems
Prepare agenda materials for board and committee meetings and attend meetings when needed
Summarize application files and supporting documentation for Board member review
Train new employees and assist with office phone coverage
Run daily reports to monitor efficiency and statutory deadlines
Review team members’ work for accuracy

Skills

Team Leadership

Regulatory Compliance

Data Management

Quality Control

Effective Communication

Tools

LEIDS

AxiomPro

Microsoft Office

Windows-Based Computers

Electronic Databases

Job description

Serve as Team Lead for the Board of Medicine and report to and assist the Program Operations Administrator
Perform professional and regulatory activities for the Board of Medicine
Conduct error reporting, train incoming team members, and execute quality control activities
Review applications to determine eligibility for licensure
Evaluate applicant qualifications and licensure criteria according to laws and rules
Respond to telephonic and written inquiries concerning licensure requirements
Maintain filing systems for applications, correspondence, requirements for other states, and general files
Process applications for other unit professions as required
Review and evaluate transcripts, degrees, and educational materials for certification and licensure eligibility
Enter and maintain accurate data and upload documentation in electronic databases
Respond via writing, online chat, and phone to inquiries about licensure status, deficiencies, requirements, statutes, rules, and technical issues
Research educational materials, Florida Statutes, Board rules, and related items to assess accreditation standards
Establish and maintain paper and electronic filing systems
Prepare agenda materials for board and committee meetings and attend meetings when needed
Summarize application files and supporting documentation for Board member review
Train new employees and assist with office phone coverage
Run daily reports to monitor efficiency and statutory deadlines
Review team members’ work for accuracy

Requirements

Must be physically present in the office to effectively perform job duties and responsibilities
Ability to communicate effectively and professionally in writing and verbally
Ability to exercise independent judgment and initiative in carrying out assignments
Ability to learn, understand, and apply Florida Statutes, rules, policies, and procedures for licensing
Ability to plan, organize, and coordinate work activities to meet strict deadlines
Ability to concentrate, provide great attention to detail, and maintain a pre-approved work schedule
Ability to work independently and establish and maintain dependable, effective working relationships with others
Ability to learn and utilize job‑specific software such as LEIDS and AxiomPro
Ability to use phones, fax machines, scanners, and copiers
Knowledge and proficiency of Microsoft Office software and Windows-based computers
Successful security background check and/or drug screening
Direct deposit participation
Ability to learn and communicate effectively, orally and in writing, in English
Male applicants born on or after October 1, 1962, must be registered with the Selective Services System before their 26th birthday or have a Letter of Registration Exemption
Must complete Form I‑9 and satisfy E‑Verify employment eligibility verification
May be required to perform emergency duty before, during, and/or beyond normal work hours or days

Core Competencies

Demonstrates expertise in regulatory activities and licensure processes, with strong capabilities in data management, quality control, and effective communication. Proficient in applying Florida Statutes and maintaining accurate filing systems to support the Board of Medicine's operations.

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