Regulatory Operations Veeva Vault SME

Discover International; United States; On-site; USD 83,000 - 152,000; Full time

Job summary

Discover International is seeking an experienced Veeva Vault RIM professional to support regulatory submissions, document management, archiving, and process optimization. This role combines strategic oversight with hands-on execution.

You will design scalable processes within Veeva Vault RIM, support submissions and lifecycle management, and collaborate with Regulatory Affairs, Quality, IT, and other stakeholders to drive continuous improvement.

Qualifications

• Hands-on experience with Veeva Vault RIM.
• Experience with regulatory submissions and submission archiving.
• Experience creating and optimizing Veeva processes.
• Strong understanding of regulatory document lifecycle management.
• Experience with metadata, taxonomy, document classification, and legacy-record remediation.
• Ability to work independently while coordinating multiple teams.

Responsibilities

• Design, develop, and implement scalable Veeva Vault RIM processes for regulatory submissions.
• Provide hands-on support for regulatory submissions, archiving, retrieval, and lifecycle management.
• Develop standardized metadata models and taxonomy structures for classification and searchability.
• Lead remediation of legacy regulatory records, including enrichment and migration.
• Ensure Veeva processes are fit-for-purpose, scalable, compliant, and aligned with business needs.
• Coordinate with Regulatory Affairs, Quality, IT, and other stakeholders as needed.
• Identify process gaps and drive practical solutions from strategy through implementation.
• Establish processes aligned with regulatory requirements and industry best practices.
• Support continuous improvement of regulatory information management and submission processes.

Skills

Veeva Vault RIM

Regulatory submissions

Project coordination

Communication

Tools

Veeva Vault

Job description

We are seeking an experienced Veeva Vault RIM professional to support regulatory submissions, document management, archiving, and process optimization. This is an ideal opportunity for someone who can operate strategically while also being highly hands-on.

• Design, develop, and implement scalable processes within Veeva Vault RIM to support regulatory submissions and document management.
• Provide hands‑on support for regulatory submissions, archiving, retrieval, and lifecycle management.
• Develop standardized metadata models and taxonomy structures to improve document classification, tagging, searchability, and consistency.
• Lead remediation of legacy regulatory records, including metadata enrichment, reclassification, and migration activities.
• Evaluate and ensure that Veeva processes and configurations are fit for purpose, scalable, compliant, and aligned with business needs.
• Act as a strategic “conductor,” coordinating with Regulatory Affairs, Quality, IT, and other stakeholders when necessary.
• Identify process gaps and drive practical solutions from strategy through implementation.
• Establish and maintain processes aligned with regulatory requirements and industry best practices.
• Support continuous improvement of regulatory information management and submission processes.

Ideal Candidate:

• Strong hands‑on experience with Veeva Vault RIM.
• Demonstrated experience with regulatory submissions and submission archiving in Veeva.
• Experience creating, implementing, and optimizing Veeva processes.
• Strong understanding of regulatory document lifecycle management.
• Experience with metadata, taxonomy, document classification, and legacy‑record remediation.
• Ability to work independently while bringing together multiple teams and stakeholders.
• Strategic thinker who is equally comfortable executing tactical, hands‑on work.
• Strong communication, project coordination, and problem‑solving skills.

Travel:

Must be willing to travel when necessary for important meetings.

Commitment:

Approximately 20–30 hours per week