Regulatory Documents Coordinator | Compliance & Records

Zing Recruiting; West Caldwell (NJ); On-site; USD 50,000 - 60,000; Full time

Job summary

Zing Recruiting seeks a Regulatory Administrator to support regulatory, services, and quality teams by coordinating documents and preparing COAs for outgoing shipments across our ingredients portfolio.

The role emphasizes accuracy, database maintenance, and timely delivery of records. A high school diploma and 1+ years in related admin or regulatory support are required; proficiency with Word, Excel, and SharePoint is preferred.

Qualifications

• High school diploma or equivalent.
• 1+ years administrative, document-control, or regulatory support experience.
• Familiarity with FDA, SQF, or product-compliance docs; learn processes.
• Attention to detail and ability to manage high volume of requests.
• Proficiency with Word and Excel; SharePoint experience a plus.

Responsibilities

• Prepare COA and outgoing documents for customer orders daily.
• Distribute approved regulatory documents (SDS, certificates, analyses).
• Maintain regulatory databases and document-control files.
• Enter/update product information (allergen, country-of-origin, Prop 65, TSCA) and flag issues.
• Collect supplier documents for new material approvals.
• Coordinate document requests with Technical Services, Quality, Sales, Purchasing, Operations.
• Provide admin support to the Technical Services Manager.

Skills

Administrative experience

Document control

Customer support

Quality/regulatory support

Attention to detail

Communication

Team collaboration

Education

High school diploma or equivalent

Associate or bachelor’s degree in a science, business, or related field

Tools

Microsoft Word

Microsoft Excel

SharePoint

Document-control systems

Regulatory databases

Job description

Zing Recruiting seeks a Regulatory Administrator to support regulatory, services, and quality teams by coordinating documents and preparing COAs for outgoing shipments across our ingredients portfolio.

The role emphasizes accuracy, database maintenance, and timely delivery of records. A high school diploma and 1+ years in related admin or regulatory support are required; proficiency with Word, Excel, and SharePoint is preferred.