Regulatory Compliance Coordinator

City of Houston; Houston (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

The City of Houston is actively seeking a records management professional to develop, coordinate, and administer policies ensuring compliance with federal, state and local record regulations. The role requires coordinating programs, advising management, and maintaining policy materials.

Office-based with periodic field work and potential conferences. Responsibilities include implementing procedures, training staff, reviewing legislation, and measuring program impact.

Qualifications

• Requires an Associate degree in Business Administration or related compliance field.
• In-depth knowledge of federal, state and local regulations; may require understanding of complex regulatory data.
• One year of experience in compliance; two years may substitute for degree.

Responsibilities

• Coordinates records management compliance programs and activities with city staff.
• Monitors and reports on regulatory compliance forms and records with agencies.
• Briefs management on regulatory issues and provides info for decision making.
• Develops and delivers trainings and workshops on compliance policies.
• Acts as liaison between city departments to clarify standards and policies.
• Maintains reference materials and distributes updates as needed.
• Reviews proposed legislation and provides comments to reflect city interests.
• May attend conferences and trainings on regulatory issues for information gathering.
• Measures program effectiveness and makes improvement recommendations.

Skills

Information science

Public administration

Microsoft Office 365

Process improvement

Education

Associate degree in Business Administration or related compliance field

Job description

Position Overview

Applications accepted from: ALL PERSONS INTERESTED

Section: Records Management

Reporting Location: 611 Walker St , 13th Floor

• Subject to change
  
  

Position Overview

Applications accepted from: ALL PERSONS INTERESTED

Section: Records Management

Reporting Location: 611 Walker St , 13th Floor

Workdays & Hours: Mon-Fri., 8:00am- 5:00pm

• Subject to change
  
  

Description Of Duties/Essential Functions

Develops, coordinates and administers records management policies, procedures, guidelines, activities, initiatives and training to ensure the City’s compliance with federal, state and local government record regulations.

Responsibilities

• Coordinates records management compliance programs and activities. Assists management and staff in developing procedures or initiatives to ensure compliance with records control schedules, records storage policies, electronic storage system policies, and other records management policies. Maintains a working and in-depth knowledge of applicable records management regulations and statutes, and city-wide records management practices and systems.
• Monitors, reviews or observes policies, procedures, processes or employees to ensure compliance with regulations. Submits compliance forms, documents or reports to regulatory agencies on a timely basis and in conformance with applicable regulations.
• Briefs management and ensures staff are fully informed on pertinent regulatory issues and concerns. Provides information required for decision-making.
• Recommends or develops and presents briefings, training programs and workshops.
• Acts as a liaison between city departments to help develop and clarify standards and policies.
• Maintains stock of reference and resources materials (e.g., copies of regulations, publications, bulletins, videos, posters, compliance manuals, agency contacts). Distributes applicable policies, regulations, or updates as needed.
• Reviews proposed legislation and rules and provides comments to represent the City\'s and the public\'s interest in the legislative process.
• May attend conferences, presentations, hearings or training workshops on regulatory issues in an information gathering capacity being held by federal, state, and local agencies on behalf of the department.
• Measures and evaluates, quantitatively and qualitatively, program effectiveness and makes recommendations for improvement.
  
  

WORKING CONDITIONS

Office position with 20% field work. There are occasional exposures to significant levels of heat, cold, moisture and air pollution.

position at the Tier II level.

Minimum Requirements

EDUCATIONAL REQUIREMENTS

Requires an Associate’s degree in Business Administration or a field related to area of compliance.

Requires an in-depth knowledge of applicable federal, state and local regulations. May require

understanding of complex technical regulatory data or requirements.

Experience Requirements

One year of experience in the area of compliance is required.

Two years of responsible experience in the area of compliance may be substituted for the degree requirement.

License Requirements

None.

PREFERENCES

PREFERENCES

Preference will be given to applicants with experience in: information science and/or public administration; Microsoft Office 365 applications; and process improvement methodologies

• Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
  
  

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: None

However, The Department May Administer a Skills Assessment Test.

SAFETY IMPACT POSITION: No

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate\'s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 17