Regulatory Compliance Coordinator

City-of-Houston,-T; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Houston is seeking a Records Compliance Specialist to oversee records management policies, procedures, and training to ensure compliance with federal, state and local regulations. Responsibilities include coordinating compliance programs, developing procedures, monitoring for regulatory changes, delivering training, and serving as a liaison between departments.

A degree in business or related field plus experience in compliance is required.

Qualifications

• Requires 1 year of experience in compliance.
• Two years of experience may substitute for the degree.
• In-depth knowledge of applicable federal, state and local regulations.

Responsibilities

• Coordinates records management compliance programs and activities.
• Monitors policies and submits compliance forms to regulatory agencies.
• Briefs management and informs staff on regulatory issues.
• Develops and presents trainings/workshops.
• Acts as liaison between city departments to clarify standards.
• Maintains reference materials and distributes updates.
• Reviews proposed legislation and comments on city interests.
• Measures program effectiveness and recommends improvements.

Skills

Compliance knowledge

Process improvement

Information science

Public administration

Education

Associate degree in Business Administration

Tools

Microsoft Office 365

Job description

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Develops, coordinates and administers records management policies, procedures, guidelines, activities, initiatives and training to ensure the City’s compliance with federal, state and local government record regulations.

RESPONSIBILITIES:

• Coordinates records management compliance programs and activities. Assists management and staff in developing procedures or initiatives to ensure compliance with records control schedules, records storage policies, electronic storage system policies, and other records management policies. Maintains a working and in-depth knowledge of applicable records management regulations and statutes, and city-wide records management practices and systems.


• Monitors, reviews or observes policies, procedures, processes or employees to ensure compliance with regulations. Submits compliance forms, documents or reports to regulatory agencies on a timely basis and in conformance with applicable regulations.


• Briefs management and ensures staff are fully informed on pertinent regulatory issues and concerns. Provides information required for decision-making.


• Recommends or develops and presents briefings, training programs and workshops.


• Acts as a liaison between city departments to help develop and clarify standards and policies.


• Maintains stock of reference and resources materials (e.g., copies of regulations, publications, bulletins, videos, posters, compliance manuals, agency contacts). Distributes applicable policies, regulations, or updates as needed.


• Reviews proposed legislation and rules and provides comments to represent the City’s and the public's interest in the legislative process.


• May attend conferences, presentations, hearings or training workshops on regulatory issues in an information gathering capacity being held by federal, state, and local agencies on behalf of the department.


• Measures and evaluates, quantitatively and qualitatively, program effectiveness and makes recommendations for improvement.

WORKING CONDITIONS

Office position with 20% field work. There are occasional exposures to significant levels of heat, cold, moisture and air pollution.

position at the Tier II level

EDUCATIONAL REQUIREMENTS

Requires an Associate’s degree in Business Administration or a field related to area of compliance.

Requires an in-depth knowledge of applicable federal, state and local regulations. May require understanding of complex technical regulatory data or requirements.

EXPERIENCE REQUIREMENTS

One year of experience in the area of compliance is required.

Two years of responsible experience in the area of compliance may be substituted for the degree requirement.

LICENSE REQUIREMENTS

None.

PREFERENCES

Preference will be given to applicants with experience in: information science and/or public administration; Microsoft Office 365 applications; and process improvement methodologies

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

SELECTION/SKILLS TESTS REQUIRED:

None. However, the department may administer a skills assessment test.

SAFETY IMPACT POSITION:

No

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 17

EEO/DIVERSITY/DISABILITY CONFIDENCE

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.