Clinical Trial Associate

QPS Holdings, LLC; Newark (DE); Remote; USD 60,000 - 75,000; Full time

Job summary

QPS, LLC is seeking a Clinical Trial Associate (CTA) to support the full lifecycle of clinical studies from planning through closeout. You will work with project managers, CRAs, sponsors, and vendors to manage documents, budgets, and study-start activities.

The role emphasizes strong organization, proactive communication, and cross-time-zone coordination, with 100% remote work and up to 5% travel. Prior CTA experience and familiarity with Veeva Vault are preferred.

Qualifications

• Experience in clinical research, CROs, or a related scientific field; CTA experience prioritized.
• Strong organizational and time management skills; ability to juggle multiple priorities.
• Clear and professional communication; experience scheduling meetings and taking meeting minutes.
• Proactive mindset and ability to work independently within global project teams across multiple time zones.
• Hands-on experience using Veeva Vault and other clinical tracking and document systems (TMF, CTMS), along with strong Microsoft Office skills.
• Education: a life sciences or healthcare-related field preferred; equivalent experience considered.

Responsibilities

• Support the global Project Manager to keep studies on schedule and within budget.
• Maintain and oversee trackers for timelines, documents, enrollment, and site activity.
• Ensure alignment with study plans and stakeholder expectations across teams.
• Schedule and organize team calls and vendor meetings (teleconferences, videoconferences).
• Draft agendas and meeting minutes; follow up on action items and open issues.
• Assist with preparations for Investigator Meetings and study start-up communication.
• Help prepare, distribute, and file study-specific documents and templates.
• Ensure timely and accurate filing of essential documents in the Trial Master File (TMF).
• Collaborate with CRAs and sites to maintain updated records across systems.
• Participate in internal and external audits and quality reviews.
• Monitor documentation for completeness, version control, and regulatory compliance.
• Reconcile site and vendor invoices against project documentation.
• Assist with vendor payments and support budgeting, RFPs, and forecasting efforts.
• Contribute to site selection, initiation, and tracking.
• Help prepare tools and materials for site management and visits.
• Coordinate CDA and contract processes with legal and vendor partners.

Skills

Organizational skills

Time management

Communication

Attention to detail

Cross-time-zone collaboration

Meeting scheduling

Education

Life sciences degree

Tools

Veeva Vault

TMF systems

CTMS

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Clinical Trial Associate

Full Time Regular Mid-E/L Profes-Other Newark, DE, US

Salary Range: $60,000.00 To $75,000.00 Annually

Clinical Trial Associate (CTA)

Are you highly organized, detail-oriented, and looking to grow your impact in clinical research? Join our global team as a Clinical Trial Associate (CTA) -a key role that ensures clinical trials run smoothly from start to finish. You’ll collaborate with project managers, CRAs, sponsors, and vendors to support critical aspects of study operations, from document management and meeting coordination to budget tracking and quality control. This is an ideal opportunity for someone who thrives in a structured environment, enjoys cross-functional teamwork, and wants to contribute to meaningful research outcomes.

Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, Early Phase Clinical and Phase II – IV Clinical Research services. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life.

Team members enjoy challenging and rewarding work and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, teamwork and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals.

Your Role at a Glance

As aCTA, you’ll be involved in the full lifecycle of clinical studies, helping manage:

Project Operations

• Support the global Project Manager to keep studies on schedule and within budget
• Maintain and oversee trackers for timelines, documents, enrollment, and site activity
• Ensure alignment with study plans and stakeholder expectations across teams

Communication & Meeting Coordination

• Schedule and organize team calls and vendor meetings (teleconferences, videoconferences)
• Draft agendas and meeting minutes; follow up on action items and open issues
• Assist with preparations for Investigator Meetings and study start-up communication

Document Management

• Help prepare, distribute, and file study-specific documents and templates
• Ensure timely and accurate filing of essential documents in the Trial Master File (TMF)
• Collaborate with CRAs and sites to maintain updated records across systems

Quality & Compliance

• Participate in internal and external audits and quality reviews
• Monitor documentation for completeness, version control, and regulatory compliance

Finance Support

• Reconcile site and vendor invoices against project documentation
• Assist with vendor payments and support budgeting, RFPs, and forecasting efforts

General Study Support

• Contribute to site selection, initiation, and tracking
• Help prepare tools and materials for site management and visits
• Coordinate CDA and contract processes with legal and vendor partners

What You Bring

• Experience in clinical research, CROs, or a related scientific field; prior Clinical Trial Associate experience will be prioritized
• Strong organizational and time management skills. Demonstrated comfort - and success - juggling multiple priorities
• Clear and professional communication (written and verbal); must have prior experience scheduling meetings, creating agendas and taking meeting minutes
• Proactive mindset and ability to work independently within global project teams across multiple time zones
• Hands-on experience using Veeva Vault and other clinical tracking and document systems (e.g., TMF, CTMS), along with strong Microsoft Office skills
• Education:
  • A degree in a life sciences or healthcare-related field is preferred
  • Equivalent experience in a clinical research environment will also be considered

Why You Should Apply

• Great learning opportunities. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.
• Structured Career Ladders that provide excellent growth based on your personal aspirations.
• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
• Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance

Work Location

• This role will be 100% home-office based and may require up to 5% travel.

QPS, LLC is an Equal Employment Opportunity/Affirmative Action Employer. In accordance with federal, state, and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship status, physical disability, protected veteran status, or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability, experience, and the requirements of the job. In addition, QPS, LLC is a federal contractor and desires priority referrals of protected veterans.