Regulatory Administrator- Part 135

CAE; Orlando (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

CAE is seeking a Regulatory Administrator for Part 135 operations in the United States. You will conduct compliance audits, review OpSpecs and SOPs, and manage documentation for 80+ certificate holders.

You will support onboarding of new Part 135 operators and generate training and compliance reports to support FAA requirements. The role requires knowledge of FAA regulations, strong attention to detail, and experience with databases and recordkeeping tools.

Qualifications

• High School Diploma or equivalent.
• Knowledge of aviation operations and FAA regulatory requirements.
• Ability to review, audit, and manage regulatory documentation with a high degree of accuracy and attention to detail.
• Experience using computerized recordkeeping systems, databases, and reporting tools.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and maintain organized records.
• Ability to work collaboratively with internal stakeholders and external operators.

Responsibilities

• Conduct Part 135 compliance audits, reviewing OpSpecs, trainings, SOPs, maneuvers, and instructor records.
• Maintain and upload manuals and required documentation for 80+ certificate holders.
• Support onboarding of new Part 135 operators, reviewing manuals and documentation.
• Generate reservation and training reports; monitor Part 135 training dashboards.
• Audit incoming documentation for accuracy, completeness, and FAA compliance.
• Investigate and resolve document discrepancies and conflict reports.
• Develop and maintain systems tracking instructor, check airman, and TCE qualifications and training records.
• Assist with 24-month audits of Part 135 operators.
• Notify operators of instructor changes and support training managers with replacements.
• Identify issues requiring follow-up or corrective action.
• Cross-train on regulatory functions to support team operations.
• Maintain tracking systems to keep manuals current.
• Review and audit documents prepared by team members for accuracy.
• Utilize recordkeeping systems to prepare compliance reports.
• Participate in meetings on compliance matters and regulatory changes.
• Meet with training managers to verify updated check airman information.
• Support special projects and departmental initiatives.
• Participate in SMS training and safety culture activities.
• Assist with inbound/outbound communications with operators and internal staff.
• Serve as a point of contact for compliance questions.
• Create and document processes and procedures in shared repositories.

Skills

Aviation regulations knowledge

Regulatory documentation review

Regulatory audits

Attention to detail

Communication skills

Multitasking

Collaborative teamwork

Education

High School Diploma or equivalent

College degree

Tools

Databases

Recordkeeping systems

Reporting tools

Job description

Regulatory Administrator - Part 135

Behind every success is a team of dedicated experts driving us forward. Our corporate functions don't just support - they lead, shaping the company's path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive.

• Conduct Part 135 compliance audits, including reviews of Operations Specifications (OpSpecs), training programs, checklists, standard operating procedures (SOPs), maneuvers, check airman and instructor records, databases, and related regulatory documentation.
• Maintain and upload manuals and required documentation for approximately 80+ certificate holders.
• Support onboarding of new Part 135 operators, including collection and review of required manuals and documentation.
• Generate reservation and training reports and monitor Part 135 training dashboards to support upcoming training requirements.
• Audit incoming documentation to verify accuracy, completeness, and compliance with applicable FAA regulations.
• Investigate and resolve document discrepancies and conflict reports.
• Develop, maintain, and monitor systems used to track instructor, check airman, and Training Center Evaluator (TCE) qualifications, training records, and required certificate holder documentation.
• Assist with scheduled and ad hoc 24-month audits of Part 135 operators.
• Notify operators of instructor changes and support training managers with nomination and documentation of replacement personnel.
• Identify documentation and compliance issues requiring follow-up, corrective action, or further investigation.
• Cross-train on regulatory compliance functions to support team operations and identify process improvement opportunities.
• Maintain tracking systems to ensure training program manuals remain current and compliant with FAA requirements.
• Review and audit documentation prepared by team members to verify accuracy and consistency.
• Utilize computerized recordkeeping systems to maintain records, compile data, and prepare compliance reports.
• Participate in meetings related to compliance matters, regulatory changes, and operational updates.
• Conduct meetings with training managers to obtain and verify updated check airman information.
• Support special projects and departmental initiatives, as assigned.
• Participate in Learning Center Safety Management System (SMS) training and activities that promote safety culture and regulatory compliance.
• Assist with inbound and outbound communications with operators and internal employees.
• Serve as a point of contact for operators and employees seeking clarification regarding compliance-related questions and issues.
• Create, maintain, and document processes and procedures in shared repositories to support administration of regulatory compliance activities.

Minimum Qualifications

• High School Diploma or equivalent.
• Knowledge of aviation operations and FAA regulatory requirements.
• Ability to review, audit, and manage regulatory documentation with a high degree of accuracy and attention to detail.
• Experience using computerized recordkeeping systems, databases, and reporting tools.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and maintain organized records.
• Ability to work collaboratively with internal stakeholders and external operators.

Preferred Qualifications

• College degree.
• Experience supporting or working with U.S. FAA Part 135 operations.
• Knowledge of Federal Aviation Regulations (FARs), including Parts 61, 91, 121, and 135, including Appendix E and F.
• Knowledge of CAE Operations Manuals.
• Knowledge of FAA Order 8400.10.
• Thorough understanding of applicable FAA regulations and compliance requirements.

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type

Regular

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws.

At CAE, everyone is welcome to contribute to our success.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.

If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [e-mail].