Registry Administrator

National Institute of Teaching; California (MO); Hybrid; USD 35,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

27 days holiday + 8 bank holidays

Local Government Pension Scheme

Travel to sites paid

Job summary

National Institute of Teaching in the United Kingdom is seeking a Registry Administrator to support student administration and registry services. The role focuses on processing enrolments, tracking assessment progress, and ensuring timely, accurate records for PGCE trainees, with hybrid working and periodic travel to sites as needed.

The successful candidate will have strong organisational skills, experience in education administration, and proficiency with MS Office, plus the ability to manage

Qualifications

• Essential criteria emphasises strong organisational and communication skills, attention to detail, and pro-active problem solving.
• Experience with MS Office tools (Word, Excel, Outlook) and ability to manage multiple processes and databases.
• Ability to work in a hybrid environment and coordinate with diverse stakeholders across sites.

Responsibilities

• Triage departmental email enquiries and be the first point of contact for students and stakeholders.
• Administer student records including personal details, enrolment, assessment, progression and changes of circumstances.
• Liaise with external stakeholders to ensure accurate record keeping for PGCE programme.
• Maintain internal and external student record systems and ensure data quality at all times.
• Assist with enrolment activities, DBS checks, and onboarding of trainees into the programme.
• Support with assessments and awards processes, including boards and results processing.

Skills

Organisational skills

Attention to detail

Interpersonal skills

Written communication

MS Office

Pro-active approach

Process monitoring

Adaptability

Tools

Turnitin

Job description

Back to Work with us

Registry Administrator

Support the teachers of tomorrow. Join our Registry Services team and help deliver an outstanding trainee experience.

Location: Within commuting distance of one of our campuses in Birmingham, Blackburn, Bradford, Bristol, Doncaster, Beckenham or Redcar.

Contract: Full Time. Fixed term contract for 4 years due to funding.

Work arrangement: The role is predominantly hybrid with the need to be on site at least once a fortnight. The role will, on occasion, be required to travel to other sites across the country and travel expenses will be paid.

Salary: £28,598 per annum (plus London weighting if applicable) + benefits.

Closing date: 19 August 2026.

About Us

The National Institute of Teaching (NIoT) has an unswerving commitment to high quality, evidence-informed teacher education, and is on a mission to improve the quality of teacher and leader development across the system.

Our programmes are designed by teachers and leaders who understand the joys and pressures of school life. We work in collaboration with schools across the country, ensuring that findings from our research benefits all schools, teachers and leaders.

About The Role

An exciting opportunity has arisen for a Registry Administrator to join the National Institute of Teaching within our Registry Services team. This role offers a fantastic opportunity to develop your Registry knowledge and gain valuable experience in a supportive environment.

This role plays a crucial part in our student administration service, ensuring an exceptional and efficient service for all students and wider institutional stakeholders. Key areas of responsibility for the role include the administration of student assessment and award progressions, awarding documentation, as well as assisting with enrolment activity, ensuring a seamless student journey for all trainees.

We are looking for a candidate with a strong track record of providing administrative support, ideally in an education setting, who can follow and track different administrative processes. Excellent organisational skills are essential as is being proactive and self‑motivated, with a positive approach to work.

Corporate Responsibilities

• To ensure that the responsibilities of the role are carried out in a way which reflects the mission and the values of the NIoT.
• To be aware of and observe all policies, procedures, working practices and regulations, and in particular to comply with policies relating to Equal Opportunities, Health and Safety, Confidentiality, Data Protection and Financial Regulations, reporting any concerns to an appropriate person.
• To comply with all reasonable management requests.

Key Responsibilities

• To be responsible for triaging departmental email enquiries and being the first point of contact for students and stakeholder enquiries to Registry Services.
• To administer student records including personal details, enrolment records, assessment and progression records, student change of circumstances and any other data relating to the student journey.
• To liaise with any relevant external stakeholders to ensure accurate record keeping and smooth administration of the PGCE programme.
• To administer internal and external student record systems, ensuring they are kept accurate and up to date at all times.
• To assist with administering records including registration, attendance, bursaries and updates to student circumstances.
• To support with work relating to assessments and awards including but not limited to examination boards, academic misconduct, Turnitin and results processing.
• To assist with collation of assessment evidence for QTS and PGCE processes, support of QTS and PGCE assessment panels and processing results outcome letters.
• To actively monitor assessment and report data, proactively prompting stakeholders to complete records where compliance issues are identified.
• To support with administration surrounding the onboarding of trainees or participants on to the programme including processing DBS and safer recruitment checks where required.
• To support with processes relating to extensions and extenuating circumstances.
• To support with academic casework administration.
• To support with graduation and award processing, including but not limited to production of data for graduation ceremonies, support with administration relating to the production of award documents such as certificates and transcripts.

Essential Criteria

• A commitment to the aims of the National Institute of Teaching
• An interest in the education sector and a belief in the value of teachers and school leaders
• Excellent organisational skills and attention to detail.
• Excellent interpersonal and written communication skills
• Proficient in the use of MS Office software packages, such as Word, Excel and Outlook, as well as search engines and online databases
• A pro-active approach that focuses on solutions
• Highly proficient in administering and proactively monitoring processes which drive successful reporting
• A sensitivity to the requirements of different audiences and an ability to adapt style appropriately

Desirable Criteria

• Previous experience of working in a remote and geographically distributed team.
• Previous experience in the education sector
• Experience of using student record systems, management information systems and/or online learning environments.
• Experience of higher education assessment processes including marks entry, assessment boards and results and awards processing.
• Experience of using Turnitin
• Experience of Student Finance rules and regulations
• Experience of administering all aspects of student records for those on Higher Education programmes
• Previous expertise of supporting training in the education sector, especially within ITE

Key Benefits

• Highly competitive pay and pay progression opportunities.
• Flexible start and end working times.
• Flexible working opportunities, including significant scope for hybrid working.
• At least 27 days’ holiday a year (plus 8 bank holidays) rising to 33 days after five years’ service (with an annual discretionary office shutdown between Christmas and New Year).
• Entry to the highly valued Local Government Pension Scheme
• Excellent opportunities to develop your skills and experience and to progress your career.
• A stimulating, supportive and rewarding working environment with a dedicated team of likeminded professionals.

Diversity and Inclusion

The National Institute of Teaching is committed to creating a diverse environment and ensuring that all qualified applicants receive equal consideration for employment. We are committed to fair and inclusive recruitment practices and are open to job shares, secondments, part-time, and flexible working schedules.

We think a wide range of different work and educational experiences could support you to be successful in this role. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities.

Notes

• To ensure a fair and robust selection process, we expect all application responses to be based on your own original thoughts, skills and experience. Our system includes functionality to identify AI-generated content, and applications where responses appear not to be the candidate’s own work may be disregarded.
• We reserve the right to close this vacancy early if we receive a high volume of applications.
• Candidates must already have the right to work in the UK, as we are unable to offer visa sponsorship for this role.
• This post requires a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS) with a Children’s Barred List Check and Occupational Health Check is required as a condition of employment.
• This document is an overview of the role.
• The responsibilities will include but will not be limited to those listed above and it is anticipated that the role will evolve over time and as such the duties may change.