Student Records Manager

National Institute of Teaching

California (MO)

Hybrid

USD 55,000 - 75,000

Full time

11 days ago

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Benefits offered by this job

Hybrid working

Local Government Pension Scheme

27 days holiday + 8 bank holidays

Job summary

National Institute of Teaching recruits a Student Records Manager to lead the Registry's operational delivery of student records and funding, ensuring compliance with UK regulations and efficient processes.

You will work with Faculties and staff to maintain accurate data, conduct audits, and drive improvements in data systems and processes to support student experience and funding administration.

Qualifications

Bachelor's degree or equivalent required.
Substantial operations and management experience in student administration.
Strong understanding of UK higher education regulations and Student Finance England processes.
Excellent interpersonal and organizational skills.

Responsibilities

Lead and manage maintenance of trainee records and financial data.
Collaborate with Faculties, Regions and associated colleges on enrolment operations.
Audit and ensure compliance of student records through data tracking and analysis.
Oversee data reporting and updates to student finance and bursaries.

Skills

Operations management

Student records

Data analysis

MS Office

Communication

Data protection

CRM/MIS systems

Education

Bachelor's degree

Tools

MS Office

MIS/CRM system

Student Records System

Job description

Back to Work with us

Student Records Manager

We are recruiting for an experienced and organised Student Records Manager who will lead and manage the NIoT’s operational delivery of student records within Registry. The postholder will ensure that all aspects of student records and student funding at the NIoT are compliant with rules and regulations and that processes are efficient.

Apply By: 17 August 2026

Location: Within commutable distance of one of our campuses in Beckenham, Birmingham, Blackburn, Doncaster, Redcar, Bristol or Bradford

Salary: £48,226 per annum + benefits (plus London weighting if applicable)

About Us

The National Institute of Teaching (NIoT) has an unswerving commitment to high quality, evidence-informed teacher education, and is on a mission to improve the quality of teacher and leader development across the system. The Registry team at the NIoT plays a crucial role in the mission of the NIoT by delivering services which support the administration of student records from enrolment through to graduation. The Registry ensures that all aspects of the student lifecycle meet regulatory requirements and provide an exceptional student experience.

About The Role

We are recruiting for a Student Records Manager to lead and manage the NIoT’s operational delivery of student records within Registry. The postholder will ensure that all aspects of student records and student funding at the NIoT are compliant with rules and regulations and that processes are efficient. The postholder will be the main point of contact for Faculties and NIoT staff in relation to student records and student finance. The postholder will be expected to work closely with colleagues across the NIoT to ensure that processes and procedures support the delivery of an exceptional student experience.

Corporate Responsibilities

To ensure that the responsibilities of the role are carried out in a way which reflects the mission and the values of the NIoT
To be aware of and observe all policies, procedures, working practices and regulations, and in particular to comply with policies relating to Equal Opportunities, Health and Safety, Confidentiality, Data Protection and Financial Regulations, reporting any concerns to an appropriate person
To comply with all reasonable management requests.

Key Responsibilities

To manage and scrutinise maintenance of trainee records, including financial data for accuracy status and correct fee for trainees.
Work closely with the Faculties, Regions and the NIoTs Associated Colleges on enrolment support, enrolment operations and onboarding.
Lead on auditing and compliance of student records through data tracking and data analysis.
Managing regular and timely production of exception reports, taking responsibility for subsequent correction of data and enhancements to systems and processes.
To manage processes required for the Student Loans Company, including changes in student study and/or fees and day-to-day management of the Student Finance England (SFE) database for accuracy of data.
To manage the processes for the distribution of Bursaries and Scholarships.
To substantially support with preparations for statutory funding bodies and SFE returns within given deadlines.
To manage registration of student data with any third-party services.
To manage responses to trainee requests for amendment of the student record, explaining the impact of any such changes and advising on relevant policy, including accrediting bodies and those of Student Loans Company.
To manage support for and guidance on student records processes and procedures.
To lead on student finance procedures including HEP and finance agreements.
To ensure maximum effectiveness of existing and future ICT systems and the collection of tuition fee income by regular liaison with both the NIoT Finance and IT Support Teams.
To manage an efficient process of creating and updating accurate student records, to allow for enrolment and effective updates of data on records.
To lead and manage any student records projects through to succession with regular liaison with the NIoT IT Support Team and external agencies where required.
To support and manage student records staff and to supervise and direct their work to accurately maintain enrolment, registration and fee records in our student records system and externally within designated deadlines.
To deliver appropriate training and briefing sessions for colleagues across the NIoT and externally on student records policies and operational processes.
To sit on the viva assessment panels for a maximum of three days per year to support the process.

Essential Criteria

A commitment to the aims of the National Institute of Teaching
An interest in the education sector and a belief in the value of teachers and school leaders
A bachelor’s degree, or equivalent
Substantial experience of operations and management of student administration, particularly in student records and student finance
Strong understanding of UK higher education regulations and significant experience of Student Finance England regulations and processes
Excellent interpersonal and communication skills
Excellent organisational skills and attention to detail
Ability to receive, understand and convey information that needs careful explanation or interpretation e.g. procedures or regulations and provide guidance to others
Strong relationship management skills, including communication, engagement, facilitation and negotiation skills
Knowledge of data protection regulations and best practices in handling sensitive information
Experience of managing complex administrative processes in an educational setting and managing large data sets
Experience of planning, prioritising and organising team tasks to meet deadlines and monitor service delivery and quality
Proficient in the use of MS Office software packages, such as Word, Excel and Outlook
Experience of using and developing a management information system or CRM system
Experience of managing, analysing, interpreting and presenting data
The ability to problem solve to resolve both operational and strategic issues
Experience of designing and delivering improvements to processes and/or services

Desirable Criteria

Experience within a student administration role in Higher Education at a managerial level
Experience of policy development and implementation
Experience of project management
Evidence of continued professional development

Working at the National Institute of Teaching

Contract: Full Time. Fixed term contract for 4 years due to funding.

Salary: £48,226 per annum + benefits (plus London weighting if applicable).

Key Benefits

Highly competitive pay and pay progression opportunities
Flexible start and end working times
Flexible working opportunities, including hybrid working
At least 27 days’ holiday a year (plus 8 bank holidays) rising to 33 days after five years’ service
Entry to the Local Government Pension Scheme
A stimulating, supportive and rewarding working environment with a dedicated team of likeminded professionals
Excellent opportunities to develop your skills and experience and to progress your career

Further Information

We think a wide range of different work and educational experiences could support you to be successful in this role. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities.

Notes

To ensure a fair and robust selection process, we expect all application responses to be based on your own original thoughts, skills and experience. Our system includes functionality to identify AI-generated content, and applications where responses appear not to be the candidate’s own work may be disregarded.
We reserve the right to close this vacancy early if we receive a high volume of applications.
Candidates must already have the right to work in the UK, as we are unable to offer visa sponsorship for this role.
This post requires a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS) with a Children’s Barred List Check and Occupational Health Check is required as a condition of employment.
The responsibilities will include but will not be limited to those listed above and it is anticipated that the role will evolve over time and as such the duties may change.

Closing date: 17 August 2026

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