REGISTRATION SPECIALIST | PRN

Campbell County Health; Gillette (WY); On-site; USD 32,000 - 42,000; Full time

Job summary

Campbell County Health in Gillette, Wyoming, seeks a Registration Specialist to admit patients, collect demographics, and verify insurance information for a healthcare facility. The role requires accurate data entry, patient communication, and adherence to hospital policies.

Responsibilities include scheduling, insurance verification, payments, and HIPAA-compliant handling of patient information within the EHR system.

Qualifications

• High school diploma or GED required.
• Experience in Healthcare related field preferred.
• Licensure: None
• Certifications required: None

Responsibilities

• Answer, screen, and route incoming calls professionally.
• Greet patients and provide courteous service.
• Assist with patient registration and demographic input.
• Verify insurance eligibility and collect co-payments.
• Schedule appointments and manage provider calendars.
• Maintain EHR data accuracy and confidentiality.
• Process payments and explain billing basics.
• Ensure HIPAA compliance and daily security.

Skills

Customer service

Data entry

Phone etiquette

Interpersonal skills

Communication skills

Attention to detail

Education

High school diploma or GED

Tools

EHR systems

Job description

About Campbell County Health

Campbell County Health (CCH) is the most comprehensive healthcare provider in the State of Wyoming. Certified as an Area Trauma Hospital, Campbell County Health includes Campbell County Memorial Hospital, an acute care, community hospital in Gillette; Campbell County Medical Group with nearly 20 clinics; and The Legacy Living & Rehabilitation Center long-term care center. We are dedicated to

excellence every day… To be responsive to our employee’s needs we offer:

• Generous PTO accrual (increases with tenure)
• Paid sick leave days
• 403(b) with employer match
• Employee Assistance program
• Employee and Spouse Occupational Health Program
• Early Childhood Center, discounted on-site childcare
• And more! Click here to learn more about our full benefits package

About Campbell County Health

Campbell County Health (CCH) is the most comprehensive healthcare provider in the State of Wyoming. Certified as an Area Trauma Hospital, Campbell County Health includes Campbell County Memorial Hospital, an acute care, community hospital in Gillette; Campbell County Medical Group with nearly 20 clinics; and The Legacy Living & Rehabilitation Center long-term care center. We are dedicated to

excellence every day… To be responsive to our employee’s needs we offer:

• Generous PTO accrual (increases with tenure)
• Paid sick leave days
• Medical/Dental/Vision
• 403(b) with employer match
• Employee Assistance program
• Employee and Spouse Occupational Health Program
• Early Childhood Center, discounted on-site childcare
• And more! Click here to learn more about our full benefits package

Job Summary

The Registration Specialist performs routine registration, data collection, and administrative tasks to admit patients to a healthcare facility. Inputs patient demographic information into the designated system, collects and validates insurance or financial information. Reviews paperwork and obtains all necessary consents and signatures from patients or family. Explains the facility's policies and procedures and answers routine questions. Follows all established policies and standards to preserve patient confidentiality, ensure data security and comply with all applicable regulations.

Essential Functions

• Answers, screens, and routes all incoming calls professionally in a timely manner, functioning as a central communication source for the clinic, patients, patients’ family physician, and external sources. Responds to voicemails daily.
• Exhibits pleasant interpersonal skills in greeting patients at office and on telephone.
• Ensures superior ongoing patient satisfaction and customer service
• Is proficient in EHR applications
• Creates appropriate tasks for clinical staff, to achieve timely follow up.
• Accurate interview and registration of new patients as well as updating demographic and insurance information on established patients.
• Accurate input of demographic, guarantor, and insurance information into HER.
• Obtains signature(s) of patient and/or responsible parties on consent, insurance and payment policies and procedures.
• Communicates to the patients the details of consents, filing of insurance, and payment of services. Assists patients in understanding billing and collection of payment.
• Collects and scans insurance cards or completed insurance forms from patients.
• Identifies, follows up and secures missing (and incorrect) patient and insured party information for clean claim processing.
• Scheduling patients for office appointments, maintaining parameters of provider schedules and following clinic standards and guidelines.
• Cashier duties including maintaining cash box and daily cash reconciliation.
• Verifies Insurance eligibility for all patient’s appointments 2 days prior to appointment.
• Collects co-payments, co-insurance amounts, and/or time of service payments at the time of check-in, including self-pay discount and forwarding adjustment form to PFS for processing.
• Makes appointment reminder calls.
• Destroys confidential information per HIPAA guidelines.
• Secures confidential items nightly, including Electronic Health Records (EHR), paper Medical Records.
• Maintains phone system including message retrieval, and controls day and night mode functions.
• Actively participates in Strategic Quality Management for the department and organization. Actively participates in Customer/Guest Relations and Mandatory Education programs.
• Must be free from governmental sanctions involving health care and/or financial practices.
• Complies with the hospital’s Corporate Compliance Program including, but not limited to, the Code of Conduct, laws and regulations, and hospital, department and clinic policies and procedures.
• Other duties as assigned. This list is non-exhaustive.

Job Qualifications

• Education
  • High school diploma or GED required.
• Licensure
  • None
• Certifications required
  • None
• Experience
  • Experience in Healthcare related field preferred.