Registration & Scheduling Representative I - OB GYN Clinic

Foundation Health Partners; Fairbanks (AK); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Vision benefits

Dental benefits

401k with employer match

Onsite gym

Wellness programs

Discount programs

Childcare services

Job summary

Foundation Health Partners in Fairbanks, AK seeks a friendly Registration and Scheduling Representative for our OB/GYN clinic. You will greet patients, register them, schedule appointments, and coordinate with the clinical team to optimize patient flow.

The role requires excellent communication, multitasking, and attention to detail in a fast-paced medical office. This full-time position offers 40 hours weekly, 5x8 shifts, and benefits including medical, vision, dental, and a 401(k) match.

Qualifications

• High school diploma/GED or equivalent working knowledge.
• Requires 2+ years of related work experience.
• Requires excellent customer service skills with 1+ years experience.
• Ability to multitask with minimal supervision and work independently.
• Excellent interpersonal, oral, and written communication skills in a busy medical office environment.
• Strong knowledge of common office software, word processing, spreadsheets, and databases.

Responsibilities

• Greet patients promptly and professionally.
• Answers inbound calls promptly, documents relevant details in phone notes, and ensures accurate and efficient communication of information to the appropriate team or individual.
• Accurately gather and input patient demographics, insurance information, and other required data into the system.
• Verify insurance eligibility, benefits, and coverage, and obtain pre-authorizations and notifications prior to services being rendered.
• Obtain necessary signatures, consent forms, and documentation from patients.
• Coordinates case times for treatments or diagnostic procedures in scheduling system and verifies physician privilege status prior to scheduling.
• Calculate, collect and process co-pays, payments, or outstanding balances as needed.
• Address patient inquiries regarding registration, insurance, or billing processes.
• Collaborates with clinical staff to ensure seamless patient flow and accurate data sharing.
• Monitors and retrieves voicemails, routing messages to the appropriate team for follow up.
• Sorts and organizes incoming documents in RightFax for routing to the correct department.

Skills

Customer service

Multitasking

Communication

Interpersonal skills

Education

High school diploma/GED

Tools

MS Office

Job description

We are seeking a friendly and organized Registration and Scheduling Representative to join our OB/GYN clinic team. In this essential role, you will be the first point of contact for our patients, ensuring a smooth and welcoming experience as they navigate our clinic services. You will manage patient registration, schedule appointments, and coordinate with the clinical team to optimize patient flow. Your attention to detail, excellent communication skills, and ability to multitask will help provide an efficient and positive experience for both patients and staff. If you are a highly motivated individual who thrives in a fast-paced environment, we invite you to apply and be part of our dedicated healthcare team.

Pay & Benefits

• Compensation $20 to $26.75 hourly wage based on experience and education
• Additional Pay Shift Differential, Annual Increases, Paid Time Off
• Benefits medical, vision, dental, 401k with employer match
• Education Benefits FHP Tuition Assistance, Student Loan Forgiveness
• Other Benefits Onsite Gym, Wellness Programs, Discount programs, The Learning Center (childcare services)
• Schedule Full-time, 40 hours per week, 5x8 hour day shifts

Job Responsibilities

• Greet patients promptly and professionally, ensuring a positive first impression.
• Answers inbound calls promptly, documents relevant details in phone notes, and ensures accurate and efficient communication of information to the appropriate team or individual.
• Accurately gather and input patient demographics, insurance information, and other required data into the system.
• Verify insurance eligibility, benefits, and coverage, and obtains per-authorization and pre-certifications and notifications prior to services being rendered.
• Obtain necessary signatures, consent forms, and documentation from patients.
• Receives physician orders and seeks clarification, if needed. Coordinates case times for treatments or diagnostic procedures in a computerized scheduling system. Verifies and reviews physician privilege status prior to scheduling.
• Calculate, collect and process co-pays, payments, or outstanding balances as needed.
• Address patient inquires regarding registration, insurance, or billing processes.
• Collaborates with clinical staff and/or business office to ensure seamless patient flow and accurate data sharing.
• Monitors and retrieves voicemails regularly, ensuring messages are reviewed and routed to the appropriate team for timely follow up- and resolution.
• Sorts and organizes incoming documents in RightFax, ensuring they are accurately categorized and routed to the appropriate team or department.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Foundation Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

Education and Experience Requirements

• High school diploma/GED or equivalent working knowledge.
• Requires Skills Normally Acquired Over Two (2) or More Years of Related Work Experience
• Requires excellent customer service skills and knowledge, as normally acquired with one (1) or more years of related work experience.
• Requires the ability to manage multiple tasks simultaneously with minimal supervision and ability to work independently.
• Requires excellent interpersonal, oral, and written communication skills to effectively interact with a wide range of audiences. Must have the ability to handle ongoing face-to-face contact with patients and staff while functioning in a busy medical office environment.
• Strong knowledge in the use of common office software, word processing, spreadsheet, and database software are required.

Preferred Qualifications

• Medical terminology experience is preferred.
• Additional related education and/or experience preferred.

Foundation Health Partners is an EEO/AAP employer; qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.