Registration & Licensing Specialist

Virginia AG; Virginia; On-site; USD 42,000 - 51,000; Full time

Job summary

VA Cannabis Control Authority is hiring a Registration Associate to process hemp program registrations, renewals, and license applications with accuracy and timeliness. The role supports compliance, data entry, and stakeholder communications.

The position emphasizes maintaining records, meeting deadlines, and providing guidance to applicants while coordinating with program staff to ensure regulatory expectations are met.

Qualifications

• Knowledge of regulatory compliance, licensing workflows, and administrative compliance principles.
• Ability to review complex application materials, verify data for accuracy, and identify discrepancies.
• Experience tracking multi-step regulatory workflows and meeting processing timelines.
• Advanced proficiency with electronic licensing portals, case management systems, and relational databases.

Responsibilities

• Process hemp program registrations, renewals, and license applications within 25 days on average.
• Review materials for completeness and regulatory compliance.
• Maintain records, files, and databases related to registration activities.
• Track deadlines, expirations, and required documentation.
• Serve as a responsive point of contact for applicants and industry partners.
• Verify applicant information for accuracy and regulatory compliance.
• Coordinate with Hemp Program Coordinator on follow-up or enforcement matters.
• Input and manage data in registration systems; prepare routine reports.

Skills

Regulatory compliance

Data verification

Process tracking

Deadline management

Stakeholder communication

Information governance

Education

High school diploma or equivalent

Associate degree or higher in related field

Job description

VA Cannabis Control Authority is hiring a Registration Associate to process hemp program registrations, renewals, and license applications with accuracy and timeliness. The role supports compliance, data entry, and stakeholder communications.

The position emphasizes maintaining records, meeting deadlines, and providing guidance to applicants while coordinating with program staff to ensure regulatory expectations are met.