Accounting Specialist

Commonwealth of VA Careers; Virginia; On-site; USD 51,000 - 61,000; Full time

Job summary

VA Cannabis Control Authority is seeking an Accounting Specialist to handle accounts payable, accounts receivable, and general ledger tasks in a government finance environment. Two positions will be filled from this posting.

Responsibilities include processing invoices, payments, deposits, journal entries, and supporting audits, with a focus on accuracy and internal controls. A relevant degree and experience in ERP systems are preferred.

Qualifications

• Experience in processing accounts payable and receivable.
• Experience with ERP systems for transactional accounting and reconciliations.
• Experience performing month-end and year-end close activities.
• Proficient in Excel and accounting software.

Responsibilities

• Manage and track all inbound invoices and payments.
• Perform 3-way match and reconcile SPCC payments.
• Record deposits and reconcile revenue sources across departments.
• Prepare journal entries and assist with month-end/year-end closes.
• Support audits and document processes for GAAP compliance.

Education

Associate degree in Accounting/Finance or related field

Bachelor’s degree in Accounting/Finance or Business Administration

Tools

PeopleSoft

Job description

Title: Accounting Specialist

State Role Title: Bookkeeping, Accounting, and Auditing Clerks

Hiring Range: Hiring range for this position is $50,793 - $60,952, commensurate with education and experience

Pay Band: UG

Agency: VA Cannabis Control Authority

Location:VA Cannabis Control Authority

Agency Website: https://cca.virginia.gov/

Recruitment Type: General Public - G

2 POSTIONS WILL BE FILLED WITH THIS POSTING

Job Duties

Accounts Payable

• Manage and track all incoming invoices.
• Prioritize payment processing and manage payment schedules.
• Ensure the 3-way match for submission.
• Enter payments into accounting management system or pay via small purchase charge card.
• Collaborate with Procurement to ensure existing purchase order (PO)or request confirming order.
• Resolve discrepancies and communicate with suppliers.
• Review employee expense submissions by travel proxies.

Small Purchase Charge Card (SPCC)

• Possess and utilize SPCC for all relevant payments.
• Reconcile SPCC statements and ensure appropriate documentation is included.

Accounts Receivable

• Utilize multiple Accounts Receivable (A/R) and banking systems.
• Work with multiple departments Retail/Hemp/Medical to identify and track various revenue sources.
• Reconcile hemp applications to application payments to support Hemp Coordinator.
• Record all deposits (ACH, Credit Card and Check); utilize remote capture system for check receipts.

General Ledger Accounting

• Record journal entries with appropriate supporting documentation.
• Assist in closing activities at month-end and year-end.

Compliance, Internal Control, and Reporting

• Ensure adherence to GAAP, Prompt Pay Act and internal control policies.
• Support internal and external audit activities.
• Assist in documentation of processes and policy updates.
• Assist with attachments for the Annual Commonwealth Financial Report.
• Track Subscription Based Technology Arrangements (SBITA).
• Assist with the management of Fixed Assets.
• Assist with ARMICS financial testing.
• Assist in month end reconciliation

Other duties as assigned

• Follow workplace safety regulations and adhere to applicable standards, processes, and programs established for your position.
• Report unsafe work conditions to your supervisor. Immediately report work‑related incidents to your supervisor and participate in accident investigation requests.

Minimum Qualifications

• Demonstrated experience processing accounts payable and accounts receivable, including invoice management, payment processing, and revenue tracking.
• Hands‑on experience using enterprise financial systems or ERP platforms for transactional accounting and reconciliations.
• Proven ability to prepare and record journal entries and perform month‑end and year‑end close activities.
• Experience performing account reconciliations with accuracy, including charge card reconciliation and deposit recording.
• Experience supporting audits and working within GAAP, internal controls, and Prompt Pay or similar compliance frameworks.
• Proficiency in Microsoft Excel and accounting software for managing, analyzing, and documenting financial data.

Required Education

• Associate degree in Accounting, Finance, or a related field or equivalent experience.

Required Experience

• Minimum of 2 years of experience in accounting.
• Experience working in a PeopleSoft Accounting based system.
• Proficiency in accounting software and Microsoft Excel.
• Strong understanding of basic accounting principles

Preferred Education

Bachelor’s degree in Accounting, Finance, or Business Administration or equivalent experience

Preferred Experience

• Two plus years of accounting experience in a similar role.
• Knowledge of GAAP and experience supporting audits.
• Experience completing COV Financial Attachments.
• Experience completing annual ARMICS tasks.
• Experience working in Cardinal Financials

Contact Information

Name: VCCA Recruitment Team

Phone: [phone]

Email: [e-mail]

Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call [phone] for assistance.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

The Commonwealth of Virginia is an Equal Opportunity Employer. It is the policy of the Commonwealth of Virginia to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, pregnancy, childbirth or related medical conditions in the recruitment, selection, and hiring of its workforce.