REGISTRATION ASSISTANT

DeKalb Health; Jefferson (GA); On-site; USD 28,000 - 30,000; Full time

Job summary

Jackson County Elections seeks a Registration Assistant to support voter registration activities, audits, and documentation. You will assist with phones, filing, and data entry, ensuring accuracy and regulatory compliance in a fast-paced county office.

The role involves processing registration forms, communicating with voters, and helping plan regional meetings and training events. Strong organizational and mathematical skills are required for daily tasks and reporting.

Qualifications

• Data utilization and interpretation to support registration processes.
• Effective communication with supervisors and staff.
• Ability to operate office equipment and software used in registration tasks.

Responsibilities

• Assist with phones, voters, filing, and auditing.
• Process voter registration information; verify accuracy and update records.
• Print state reports and mail applications for out-of-county voters.
• Assist with audits and maintain proper filing of cards.
• Respond to inquiries about registration and voting procedures.

Skills

Data Utilization

Human Interaction

Equipment Utilization

Verbal Aptitude

Mathematical Aptitude

Functional Reasoning

Situational Reasoning

Education

Degree or 2 election years experience

Job description

• Location 4965 JACKSON PKWY,JEFFERSON, GA, 30549-2954,United States
• Base Pay $20.90 - $20.90 / Hour
• Employee Type Full-Time

Contact information

• Name Jennifer Logan

Description

JACKSON COUNTY, GEORGIA

CLASSIFICATION SPECIFICATION

CLASSIFICATION TITLE: REGISTRATION ASSISTANT

Elections and Voters Registration

PURPOSE OF CLASSIFICATION

The purpose of this classification is to assist with duties and responsibilities of all voter registration processes, assist in training deputy registrars and parties on voter drives to ensure the County complies with applicable laws and regulations concerning the secured storage and use of all voter registration-related documentation and/or equipment. Work is performed under the direction of the Director, Assistant Director and Registration Coordinator.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or logical assignment for this classification. Other duties may be required and assigned.

Assists the office with phones, voters, filing, and auditing.

Processes voter registration information received by the office; ensures voter registration applications are complete and accurate; corrects card information by researching through the State database to transfer voters from other counties, reactivate voters, and add new voters; file cards received.

Prints state issued reports summarizing voters registered in other counties or state; prepares and mails letters and applications to out of county and state voters.

Assist with audits to maintain cards in appropriate files.

Processes reports to verify registration information including those registered though the Department of Public Safety, deceased voters, active/inactive voters in the County, active voters by precinct, and related information.

Receives and responds to inquiries from citizens and voters regarding the registration and voting process; provides information on where to obtain application cards and procedures; assist in completing applications.

Assist in maintaining street indexing to provide voters with various information regarding what precinct, commissioner district, school board, and/or fire district they are registered.

Preforms routine clerical tasks for the department, receives and responds to incoming calls, provides information to callers, copies documents, faxes information; maintains files, scans voter cards to verify signatures, provides voters with photo identification cards.

Assist in planning regional meetings, state training, and poll worker appreciation activities.

Operates a personal computer, printer, fax machine, copier, GARVIS, State photo ID system, scanner and other equipment necessary to complete essential functions, to include the use of word processing, spreadsheet, database or other system software.

Assist in researching absentee ballot requests to verify information, mail absentee applications to voter, mail absentee ballots to all qualified voters, verifies and issues credit for completed ballots, assist in processing early and advanced voting.

Assist with early voting and Election Day procedures; including set-up, take down which may require standing for long periods, lifting, kneeling, standing and stooping.

Assist in various duties associated with Logic and Accuracy Testing.

Assist in preparing polling locations before and after elections and associated duties and procedures.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of election and registration laws, wards and district, report preparation, policies and procedures and methods as required in the performance of duties.

Knowledge of the policies, procedures, and activities of the Board of Elections.

Knowledge of the terminology used within the department.

Ability to compile, organize, prepare, and maintain an assortment of records, reports and information in an effective manner and according to departmental and/or governmental regulations.

Ability to communicate effectively with supervisors, and other staff members.

Ability to use independent judgment in routine and non-routine situations.

Ability to perform required mathematical calculations.

Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.

Ability to plan, organizes and/or prioritize daily assignments and work activities.

Ability to comprehend and apply regulations and procedures of the department.

Ability to lift, push, and pull heavy equipment on a regular basis.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

MINIMUM QUALIFICATIONS

Degree or a minimum of two election years related experience required; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this position.

Dual language (English/Spanish) in both written and oral communication is preferred.

Must possess or be able to acquire Notary Public status.

Must obtain Georgia Election & Registration Official Certification (GEROC) within 1 year of hire date and maintain throughout employment.

Must possess a valid driver’s license.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to start, stop, operate and monitor the functioning of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret maps.

Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.

ADA COMPLIANCE

Physical Ability: Tasks require the regular and often times, sustained performance of physically demanding work, typically involving some combination of climbing, kneeling, stooping, crouching and crawling; and will involve some lifting, carrying, pushing, and/or pulling, of objects and materials of moderately heavy weight (65 pounds), including heavy wheeled cart (400-800 pounds). May require long periods of standing.

Sensory Requirements: Some tasks require the ability to perceive colors or shades of colors, sounds, depth, texture, and visual cues or signals. Most tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Jackson County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Additional Information

• Package Name Jackson County - Standard Package