Registrar Office Assistant

Office of the Commissioner of Insurance and Safety Fire; Macon (GA); On-site; USD 18,000 - 25,000; Part time

Job summary

Central Georgia Technical College is seeking a part-time Registrar Office Assistant to support the Registrar in registrations, reporting, and student records. Responsibilities include data entry, record maintenance, and contact with students and staff. Travel within the college service area may be required.

The role emphasizes accuracy, confidentiality, and timely completion of tasks, with a 19-hour weekly cap and a daytime schedule on the Macon campus.

Qualifications

• Reads and interprets business documents and policy manuals.
• Performs basic mathematical functions.
• Proficient with computers and standard software.
• Communicates clearly, both verbally and in writing.
• Organizes tasks and manages time effectively.
• Interacts professionally with students, staff, and the public.

Responsibilities

• Provide clerical and administrative support to the Registrar.
• Input data into the student information system and maintain records.
• Print enrollment verifications and transcripts; verify graduations.
• Prepare diploma orders and related materials.
• Ensure accuracy and security of student records.
• Assist coworkers and meet deadlines; complete trainings on time.
• Travel as needed within the college service area.

Skills

Reading comprehension

Basic math

Computer skills

Oral and written communication

Organization and time management

Interpersonal relations

Education

High school diploma or equivalent

Job description

Explore a World of Opportunity with the State of Georgia!

We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title:

Registrar Office Assistant

Agency:

Central Georgia Technical College

Job Requisition ID:

JR0000006972

Shift:

Day (United States of America)

Compensation Details:

GROSS WAGE OF $15.50 PER HOUR

Job Description:

Position Summary:

Responsible for providing clerical and administrative support to the Registrar in areas of registration, reporting and student records function of the College. Position requires data input in electronic database, record keeping, and direct contact with students and employees. Maintain qualifications for employment as described by the Technical College System of Georgia (TCSG) Policy Manual, CGTC policies and procedures, and accreditation standards. Position may require travel to locations with the College’s service area as well as other travel as needed.

Major responsibilities may include, but are not limited to the following:

• Reviews transcripts for transfer credits
• Prints enrollment verifications and transcripts
• Verifies completions of graduation requirements and awards degrees/diplomas/certificates
• Scan and index transcripts
• Enter student graduate information from the master file, review proofs from printer and submit to Registrar
• Prepare orders for diploma, caps and gowns
• Enter data from forms, records, reports and other sources into the computerized student information system
• Assist in maintaining and security of all student academic records
• Assist co-workers with basic questions and problems relating to the computerized student information system and communicate deadlines to employees
• Completes all assigned trainings in a timely manner
• Other responsibilities as assigned

Competencies:

• Ability to read and interpret documents such as business correspondence, operating, policy and procedure manuals
• Ability to perform basic mathematic functions
• Skilled in the operation of computers and job related software programs
• Oral and written communication skills
• Organization and time management skills
• Skilled in interpersonal relations and dealing with the public

Minimum Qualifications:

• Earned High School Diploma or earned equivalent
• Documented one (1) year of work-related experience

Preferred Qualifications:

• Documented experience in preparing and maintaining records and course scheduling
• Documented work experience at the postsecondary level

Projected Work Hours/Location:

This position will work a part-time schedule, not to exceed 19 hours per week, between the hours of 7:45 a.m. to 4:45 p.m. Monday through Thursday, and 7:45 a.m. to 3:30 p.m. Friday, the actual work schedule is to be determined. Additional hours or a flexible schedule to include evenings and/or weekends will be required as needed. Position will be assigned to the Macon campus and may require travel to any of the locations within the College’s service area and other travel as needed.

Salary/Benefits:

The selected candidate can expect to receive a contingent offer with a gross wage of $15.50 per hour. Position is eligible to work up to 19 hours per work week based on department need, actual weekly work schedule to be determined. Part-time positions do not imply or suggest a continuance of employment or a promise of future full-time employment. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS). Part-time positions are not eligible for TRS or ERS retirement benefits, state insurance, leave or holiday pay.

For more information concerning our application process or available positions, please contact the Human Resources Office at478-757-3449 or 478-218-3700 or via email to [e-mail] .

All applicants are subject to the following applicable pre-employment screenings:

• Criminal History Records
• Motor Vehicle Records
• Employment References
• Pre-Employment Drug Test
• Fingerprint Records
• Credit History Records
• Psychological Screening
• Medical Examination

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Central Georgia Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

The Title IX/Section 504/ADA Coordinator for CGTC nondiscrimination policies is Cathy Johnson, Executive Director for Athletics and Compliance, Room A136, 80 Cohen Walker Drive, Warner Robins, Ga, 31088; Phone [phone]; Fax [phone]; Email: [e-mail] .

All application materials are subject to the Georgia Open Records Act O. C. G.

Minimum Qualifications: High school diploma or equivalent *and* One (1) year of work related experience

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.