Registrar Office Assistant

State of Georgia; Macon (GA); On-site; USD 18,000 - 25,000; Part time

Job summary

Central Georgia Technical College is seeking a part-time Registrar Office Assistant to support the Registrar in registration, reporting, and student records. You will input data into the student information system, handle transcripts, and assist with diploma processing while adhering to CGTC policies and accreditation standards.

The role requires up to 19 hours weekly, mainly daytime on the Macon campus, with occasional travel within the college service area.

Qualifications

• High school diploma or equivalent.
• One year of work-related experience.
• Ability to read and interpret documents.
• Proficiency in basic math and data entry.

Responsibilities

• Review transcripts for transfer credits.
• Print enrollment verifications and transcripts.
• Verify graduation requirements and award degrees/diplomas/certificates.
• Enter data into the student information system and maintain accuracy.
• Assist colleagues with questions about the information system and deadlines.

Skills

Reading & interpretation

Math basics

Computer operations

Oral & written communication

Organization & time management

Interpersonal skills

Education

High school diploma or equivalent

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Registrar Office AssistantAgency:Central Georgia Technical CollegeJob Requisition ID:JR0000006972Shift:Day (United States of America)Compensation Details:GROSS WAGE OF $15.50 PER HOURJob Description:Position Summary:Responsible for providing clerical and administrative support to the Registrar in areas of registration, reporting and student records function of the College. Position requires data input in electronic database, record keeping, and direct contact with students and employees. Maintain qualifications for employment as described by the Technical College System of Georgia (TCSG) Policy Manual, CGTC policies and procedures, and accreditation standards. Position may require travel to locations with the College’s service area as well as other travel as needed.Major responsibilities may include, but are not limited to the following:Reviews transcripts for transfer creditsPrints enrollment verifications and transcriptsVerifies completions of graduation requirements and awards degrees/diplomas/certificatesScan and index transcriptsEnter student graduate information from the master file, review proofs from printer and submit to RegistrarPrepare orders for diploma, caps and gownsEnter data from forms, records, reports and other sources into the computerized student information systemAssist in maintaining and security of all student academic recordsAssist co-workers with basic questions and problems relating to the computerized student information system and communicate deadlines to employeesCompletes all assigned trainings in a timely mannerOther responsibilities as assignedCompetencies:Ability to read and interpret documents such as business correspondence, operating, policy and procedure manualsAbility to perform basic mathematic functionsSkilled in the operation of computers and job related software programsOral and written communication skillsOrganization and time management skillsSkilled in interpersonal relations and dealing with the publicMinimum Qualifications: Must upload transcripts which show conferred educational degrees and document qualifications in the employment history:§ Earned High School Diploma or earned equivalent§ Documented one (1) year of work-related experiencePreferred Qualifications: Preference may be given to applicants who, in addition to meeting the minimum qualifications, provide transcripts of conferred degrees and demonstrate in the employment history possession of one or more of the following:· Documented experience in preparing and maintaining records and course scheduling· Documented work experience at the postsecondary levelProjected Work Hours/Location:This position will work a part-time schedule, not to exceed 19 hours per week, between the hours of 7:45 a.m. to 4:45 p.m. Monday through Thursday, and 7:45 a.m. to 3:30 p.m. Friday, the actual work schedule is to be determined. Additional hours or a flexible schedule to include evenings and/or weekends will be required as needed. Position will be assigned to the Macon campus and may require travel to any of the locations within the College’s service area and other travel as needed.Salary/Benefits:The selected candidate can expect to receive a contingent offer with a gross wage of $15.50 per hour. Position is eligible to work up to 19 hours per work week based on department need, actual weekly work schedule to be determined. Part-time positions do not imply or suggest a continuance of employment or a promise of future full-time employment. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS). Part-time positions are not eligible for TRS or ERS retirement benefits, state insurance, leave or holiday pay.Application Procedure:Applicants are required to complete the employment application in full and provide supporting documentation by the stated closing deadline for the position. GCTC does not accept mailed, faxed, or hand-delivered applications.Applicants who complete the application procedure will be evaluated to meet the position requirements based on the published job responsibilities, meeting the minimum and preferred qualifications based on the educational history, employment skills presented under job duties in the application system against the published job announcement. A completed application packet consists of the following:1. A completed CGTC electronic application in the Team Georgia Careers applicant portal.2. As applicable, applicants for instructional positions are asked to provide a resume in addition to completing the CGTC application. Applicants for non-instructional positions may provide a resume if they wish. Submission of the resume does not replace the requirement to complete the CGTC electronic application.3. Postsecondary transcripts that demonstrate the conferral of the degree, if applicable, and demonstrate the applicant meets the educational minimum requirements and, if applicable, the preferred educational requirements ( grade reports and diploma copies are not accepted in lieu of transcripts)4. Positions requiring a High School Diploma or GED as a minimum qualification do not have to submit a HSD/GED transcript documentation as part of the application process5. Non-photo license(s) and/or certification(s) which fulfill the minimum, and if applicable the preferred qualifications stated in the job announcementIncomplete application packets at the time of the position closing may not be considered. It is the responsibility of the applicant to obtain and upload the application documentation by the stated deadline.A review of the completed application packets may begin upon receipt. Interviews of qualified candidates may be held after review; the position may close at any time following October 27, 2026 based on candidate(s) selection.For more information concerning our application process or available positions, please contact the Human Resources Office at 478-757-3449 or 478-218-3700 or via email to [e-mail] .All applicants are subject to the following applicable pre-employment screenings:Criminal History RecordsMotor Vehicle RecordsEmployment ReferencesPre-Employment Drug TestFingerprint RecordsCredit History RecordsPsychological ScreeningMedical ExaminationEqual opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.Central Georgia Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.The following person has been designated to handle inquiries regarding the non-discrimination policies:The Title IX/Section 504/ADA Coordinator for CGTC nondiscrimination policies is Cathy Johnson, Executive Director for Athletics and Compliance, Room A136, 80 Cohen Walker Drive, Warner Robins, Ga, 31088; Phone [phone]; Fax [phone]; Email: [e-mail] .All application materials are subject to the Georgia Open Records Act O. C. G.Minimum Qualifications:High school diploma or equivalent *and* One (1) year of work related experienceEqual Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.