Registrar I - Don Callejon (QSS #5463)

Santa Clara Unified School District; Santa Clara (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

Santa Clara Unified School District is seeking a detail-oriented clerical staff member to manage student records, perform data entry, and assist with attendance and health-related duties in a busy school office.

Requirements include a high school diploma and two years of clerical experience, with typing proficiency of 45 wpm and familiarity with school records systems such as Aeries. The role is on-site and funded for the 2026-2027 school year.

Qualifications

• Candidate must be a high school graduate with two years of increasingly responsible clerical experience including maintaining school records such as attendance records.
• Ability to type 45 words per minute and work in a school office with interruptions.
• Knowledge of office practices, procedures, equipment, and record-keeping techniques; proper telephone etiquette.

Responsibilities

• Receive, inspect, and maintain student permanent records, transcripts, and cumulative files; input data into student database and generate records/reports.
• Assist office staff with attendance and health assistance duties.
• Meet schedules and time lines; apply and explain methods and policies used in student attendance accounting; maintain manual and computerized student files.

Skills

Typing 45 wpm

Communication

Attention to detail

Customer service

Education

High school graduate

Tools

Aeries

Office equipment

Job description

Welcome to Santa Clara Unified School District! Thank you for your interest in Santa Clara Unified School District. Our employees work together to support students by providing an engaging and equitable education where each student reaches their full potential and is prepared for work and life. SCUSD’s core value embodies five elements that support our students:

• Excellence and Continuous Improvement
• Equity and Social Justice
• Student Voice and Empowerment
• Communication, Empathy, Respect
• Collaboration

We encourage you to model our mission and core values through your work in Santa Clara Unified School District. Santa Clara Unified School District serves over 15,000 TK-12 students, in addition to students in Preschool through Adult School. Neighborhoods in the Cities of Santa Clara, Sunnyvale, San Jose, and Cupertino comprise the District's 56 square-mile area. Santa Clara Unified prides itself on having teachers, classified employees, and administrators who are dedicated, experienced professionals who care about each student's well-being and academic preparation.

NON DISCRIMINATION STATEMENT: Santa Clara Unified School District does not discriminate on the basis of race, color, national origin, sex (including sexual orientation, gender identity, or gender expression), mental or physical disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected characteristic.

The Title IX Coordinator is Dr. Jose V. Gonzalez, 1889 Lawrence Road, Santa Clara, CA 95051

Requirements / Qualifications

Under the direction of a Principal or Vice Principal, candidate performs various complex clerical processing and record-keeping duties involving the receipt, inspection, and maintenance of student permanent records, transcripts, and cumulative files; inputs data into student database and generates records and reports are required; assists office staff with attendance and health assistance duties. Candidate must be able to type 45 words per minute and have the capacity to deal effectively in a school office environment with constant interruptions and occasional contact with angry or dissatisfied individuals.

Qualifications: Candidate must be a high school graduate with two years of increasingly responsible clerical experience including experience maintaining school records such as attendance records.. Candidate must be able to apply and explain methods, procedures, policies, and terminology used in student attendance accounting, maintain manual and computerized student files, and meet schedules and time lines. Candidate must have knowledge of office practices, procedures, equipment, record keeping techniques, and appropriate telephone techniques and etiquette. Correct English usage, grammar, spelling, and punctuation are essential. A candidate with knowledge of Aeries and high school transcripts is preferred.

Comments and Other Information

Incomplete applications and/or those lacking current information may not be considered as eligible candidates *THIS POSITION IS ONLY FUNDED FOR THE 2026-2027 SCHOOL YEAR