REGISTRAR - ELEMENTARY

Sweeny Elementary School; Sweeny (TX); On-site; USD 29,000 - 40,000; Full time

Job summary

Sweeny ISD - Sweeny Elementary School in Sweeny, Texas seeks an Administrative Assistant - 4 to maintain student records and process enrollments, transfers and withdrawals at the campus level under minimal supervision, reporting to the Principal.

Starting date is immediate. This 220-day position requires strong organizational and data-entry skills; 3+ years of secretarial experience in education is preferred. Pay range is $28,794 to $39,776 per year, PPT4, local funding.

Qualifications

• High school diploma or GED.
• 3 years of relevant secretarial experience preferred.
• Knowledge of district organization, policies, and procedures.
• Ability to read and follow instructions, manage schedules, and multi-task.

Responsibilities

• Maintain student academic records and process requests for information and transcripts.
• Coordinate grade reporting and prepare report cards.
• Prepare UIL eligibility lists and calculate GPA and class rank.
• Assist enrollment, withdrawals, and transfers for the campus.
• Maintain confidentiality and follow safety protocols.
• Support campus administration with reporting and data management.

Skills

District knowledge

Public relations

Communication skills

Organizational skills

Multitasking

Technology skills

Education

High school diploma or GED

Tools

Word processing

Spreadsheet software

Data analysis tools

Job description

REGISTRAR - ELEMENTARY

Sweeny ISD Sweeny Elementary School - Sweeny, Texas Open in Google Maps

Job Details

Job ID: 5894664

Application Deadline: Posted until filled

Posted: Aug 20, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title:

Administrative Assistant - 4

Calendar Days:

220

Reports to:

Principal

Pay Range:

$28,794-$39,776

Dept./School:

Campus

Pay Grade:

PPT4

Date Revised:

August 2024

Funding Source:

Local

Primary Purpose:

Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Knowledge of school district organization, operations, and administrative policies


• Ability to read and comprehend instructions, correspondence, and memos


• Ability to make independent decisions regarding planning, organizing, and scheduling


• Excellent public relations, organization, communication, and interpersonal skills


• Ability to use software to develop spreadsheets, perform data analysis, and do word processing


• Ability to multi-task numerous complex administrative activities


• Strong computer and technology skills

Experience:

• 3 years or more advanced secretarial experience, preferably in a public education environment


• Knowledge of Special Education preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.


• Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.


• Prepare and distribute University Scholastic League (UIL) eligibility lists.


• Calculate grade point averages, class rank, and prepare honor rolls.


• Assist counselors with the enrollment, withdrawals, and transfer of students.


• Assist campus administration and counselors with the preparation of reports and student data information.


• Compile, maintain, and file all reports, records and other documents as required.


• Other


• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.


• Maintain confidentiality of information.


• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time

Salary: $28,794 to $39,776 Per Year

Job Requirements

• At least 3 year(s) of relevant experience preferred.


• Citizenship, residency or work visa required

Contact Information

• Tena Azbell


• 1310 N. Elm St.


• Sweeny, Texas 77480


• Phone: [phone]


• Email: [e-mail]

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