Registrar Administrative Support Technician

Copper Ridge; Scottsdale (AZ); On-site; USD 25,000 - 26,000; Full time

Job summary

Copper Ridge is seeking a Registrar Administrative Support Technician in Scottsdale, AZ. The position focuses on enrolling students, maintaining attendance, and ensuring accurate student records.

Immediate start with duties spanning data entry, records requests, and generating reports for staff. Qualifications include a high school diploma and at least three years of clerical experience; familiarity with school information systems is preferred.

Qualifications

• Three years clerical and record keeping experience required.
• Data entry accuracy required.
• Prefer SIS software experience.

Responsibilities

• Register and enroll new students, collecting all required documents.
• Enter all student information into the student information system per state rules.
• Submit and fulfill student records requests.
• Track attendance and ensure accuracy for daily sign-in/out sheets.
• Generate attendance and enrollment reports for staff and administrators.

Skills

Interpersonal skills

Communication skills

Data entry

Education

High School Diploma or equivalent

Tools

Microsoft Access

Excel

Word

Student Information Systems

State longitudinal database

Job description

Registrar Administrative Support Technician

Scottsdale USD 48 Copper Ridge - Scottsdale, Arizona Open in Google Maps

This job is also posted in Scottsdale USD 48

Job Details

Job ID: 5971721

Application Deadline: Nov 30, 2026 11:59 PM (Mountain Standard Time)

Re-Posted: Yesterday

Starting Date: Immediately

Job Description

PAY GRADE:

This is a limited appointment position

FLSA STATUS: Non-Exempt

POSITION OBJECTIVE:

Middle school registrars are responsible for the overall monitoring and maintenance of student attendance, enrollment, and academic records, certifying compliance with statutory and districting guidelines.

DUTIES & RESPONSIBILITIES:

• 1. Support mission, core values, and goals of the district.


• 2. Register and enroll new students, collecting all required documents.


• 3. Provide paperwork to appropriate staff for students with IEPs or 504 Plans.


• 4. Process open enrollments, both in and out of District.


• 5. Enter all student information into the student information system consistent with state business rules and district requirements.


• 6. Submit and fulfill student records requests.


• 7. Track 10-day drops by having teachers verify class rosters.


• 8. Collect 45-day screenings.


• 9. Process student withdrawals and inform appropriate staff that student is being withdrawn.


• 10. Update and track information changes in the student information system such as address, phone numbers, or emergency contacts.


• 11. Track where exited students enroll.


• 12. Collect, record, and submit accurate attendance in the student information system.


• 13. Document all student absence information and maintain daily student sign-in and sign-out sheets for audit purposes.


• 14. Ensure all students are accounted for each day according to statutory requirements.


• 15. Verify attendance is taken twice daily.


• 16. Notify parents of student absences.


• 17. Respond to parent, student, and community inquiries regarding attendance policies and procedures.


• 18. Provide attendance and enrollment reports to teachers, administrators, and district staff.


• 19. Generate truancy reports and notifications.


• 20. Verify that all teachers have posted all grades during the grading window.


• 21. Collect hard copy grade books at year-end.


• 22. Review cumulative files for all incoming students to ensure all required documents are included.


• 23. Periodically audit student cumulative files.


• 24. Annually update student cumulative files with transcript of final grades, standardized assessment results, a summary of attendance, updated immunization records (if applicable), open enrollment forms, and re-enrollment forms.


• 25. Due to the potential for access to confidential student information, it is mandatory that this position safeguard and maintain the confidentiality of the information stored and discussed in the school.


• 26. Perform other duties as assigned.

Education & Experience

Education

• Minimum High School Diploma or equivalent.

Experience

• Three years clerical and record keeping experience required.


• Data entry experience preferred. High level of data entry accuracy required.


• Prefer student information system software experience.

Licensing Requirements

Licensing Requirements

• None

Knowledge

Knowledge of:

• Current state requirements and guidelines.


• Student information systems, database concepts.


• Knowledge of school and district policies helpful.

Skills

Skill in:

• Effective interpersonal skills.


• Excellent oral and written communication skills.


• Programs: Microsoft Access, Excel, Word, Student Information Systems, state longitudinal database.

Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Note:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.

Position Type: 8 hours/day

Salary: $18.41 to $19.15 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Lauren Farnsworth , Admin Coordinator


• Copper Ridge


• Email: [e-mail]