Registrar

004 K12 Virtual Schools LLC; Virginia (MN); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Stride, Inc. is seeking a Registrar to support school administrators by processing enrollments and withdrawals, maintaining student files, and handling confidential records in a fast-paced, office-based environment in Virginia.

The role requires attention to detail, ability to work 40+ hours weekly, and compliance with DOE requirements. This full-time position offers significant organizational impact within a national online education company.

Qualifications

• High school diploma or equivalent AND One (1) year of related work experience OR an equivalent combination of education and experience
• Ability to pass required background check
• Demonstrated organizational skills and knowledge of filing procedures
• Ability to function as part of a team of office professionals

Responsibilities

• Maintains and manages school records in an organized manner
• Coordinates with registrars for missing documents
• Ensures that all students have current information and files are complete as required by state’s Department of Education (DOE)
• Processes requests for records from outside School Systems/Agencies within the prescribed time
• Assists in regular file reviews to ensure compliancy including verifying the presence of documents
• Contacts School districts to acquire student records information for identification of at‑risk as needed
• Communicates with parents tactfully and with sensitivity, recognizes and maintains confidentiality in job‑related matters
• Maintains up to date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at‑risk indicators
• Runs withdrawal reports on a weekly basis and ensures that all systems are updated appropriately and accurately

Skills

Organizational skills

Team player

Verbal communication

Written communication

Education

Associate degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Residency Requirements

Must reside in Virginia

Job Description

The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders. The mission of Virginia Virtual Academy (VAVA) is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us! This is a full‑time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9‑5 (or 8‑4) or as defined by the school.

ESSENTIAL FUNCTIONS

• Maintains and manages school records in an organized manner
• Coordinates with registrars for missing documents
• Ensures that all students have current information and files are complete as required by state’s Department of Education (DOE)
• Processes requests for records from outside School Systems/Agencies within the prescribed time
• Assists in regular file reviews to ensure compliancy including verifying the presence of documents
• Contacts School districts to acquire student records information for identification of at‑risk as needed
• Communicates with parents tactfully and with sensitivity, recognizes and maintains confidentiality in job‑related matters
• Maintains up to date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at‑risk indicators
• Runs withdrawal reports on a weekly basis and ensures that all systems are updated appropriately and accurately
• Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA)

MINIMUM REQUIRED QUALIFICATIONS

• High school diploma or equivalent AND One (1) year of related work experience OR an equivalent combination of education and experience
• Ability to pass required background check

DESIRED QUALIFICATIONS

• Demonstrated organizational skills and knowledge of systematic filing procedures
• Ability to function as part of a team of office professionals
• Good verbal and written communication skills
• Ability to use web‑based database programs to enter and monitor education information
• Ability to perform multiple tasks
• Some proficiency in Microsoft Outlook, Word and Excel
• Associate degree
• Two (2) years of experience

Compensation & Benefits

Stride, Inc. considers a person’s education, experience, and qualifications, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee’s salary level. Salaries will differ based on these factors, the position’s level and expected contribution, and the employee’s benefits elections. Offers will typically be in the bottom half of the range.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is an office‑based position.

Job Type

Regular

At‑Will Employment Statement

All employment is “at‑will” as governed by the law of the state where the employee works. It is further understood that the “at‑will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting [e-mail].

Company Background

For more than 20 years, Stride, Inc. has transformed the teaching and learning experience for millions of people by providing innovative, high‑quality, tech‑enabled education solutions, curriculum, and programs. Stride serves learners of all ages in all 50 states and more than 100 countries. At Stride, learning is essential. It is the foundation of the human experience and we are proud of our commitment to powering learning, no matter what stage of life you are in. For more than 20 years, we’ve worked to challenge the idea of one‑size‑fits‑all education and provide personalized, online, lifelong learning at every step of the journey. Above all else, we believe in serving the communities we live in and creating space for all voices therein.

The above job is not intended to be an all‑inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by supervisor.