Registrar

Ventura College; Ventura (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Ventura College is seeking a Registrar to manage student records, registration, and transcript evaluation on-site in Ventura, CA. The role ensures accuracy, policy compliance, and data integrity across enrollment processes and reporting.

You will supervise staff, support scheduling and curriculum updates, and advise students on registration, standing, and graduation requirements while promoting efficient workflows and service excellence.

Qualifications

• Expertise in student records management, registration processes and transcript evaluation.
• Experience with student information systems and data reporting.
• Strong organizational, time-management and documentation skills.
• Knowledge of FERPA and relevant state/federal regulations.

Responsibilities

• Oversee accuracy and integrity of student academic records including registration, grading, transcripts, and degree verification.
• Manage enrollment processes and maintain student information systems.
• Enforce academic policies and ensure compliance with regulations.
• Collaborate with faculty and staff to support scheduling and student services.
• Supervise staff in records and registration, improve processes, and prepare data reports.

Skills

Student records management

Registration processes

Transcript evaluation

Data entry & reporting

FERPA knowledge

Team leadership

Process improvement

Office productivity

Education

Bachelor's degree in education, administration, business, or related field

Tools

Student Information Systems (SIS)

Job description

Company Description Ventura College is an accredited two-year institution of higher education that has served the coastal community of Ventura, California since 1925. The college is situated on a scenic 112-acre campus in the rolling hills of Ventura, approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara. With an enrollment of about 14,500 students, Ventura College offers a wide range of academic and career programs. The campus environment combines natural beauty with accessible facilities designed to support student learning and success.

Role Description The Registrar is a full-time, on-site role located at Ventura College in Ventura, CA. This position oversees the accuracy and integrity of student academic records, including registration, grading, transcripts, and degree verification. Day-to-day responsibilities include managing enrollment processes, maintaining student information systems, enforcing academic policies, and ensuring compliance with state, federal, and accreditation regulations. The Registrar collaborates with faculty, staff, and administrators to support scheduling, curriculum updates, and student services, and provides guidance to students on registration, academic standing, and graduation requirements. The role also involves supervising staff in the records and registration area, improving processes and workflows, and preparing data reports to support institutional planning and decision-making.

Qualifications

• Demonstrated expertise in student records management, registration processes, and transcript evaluation, with strong attention to accuracy and confidentiality.
• Experience working with student information systems and databases, including proficiency in data entry, reporting, and basic data analysis.
• Strong organizational and time-management skills, with the ability to prioritize multiple deadlines and maintain detailed documentation.
• Effective written and verbal communication skills, including the ability to explain policies clearly and interact with diverse students, staff, and faculty.
• Knowledge of higher education policies, FERPA, and applicable state and federal regulations related to student records and enrollment.
• Ability to lead and support a team, foster collaboration, and contribute to process improvement initiatives.
• Proficiency with office productivity software (such as word processing, spreadsheets, and presentation tools) and comfort learning new technologies.
• Bachelor’s degree in education, administration, business, or a related field; relevant experience in a college or university registrar’s office is highly preferred.
• Commitment to equity, inclusion, and providing supportive service to a diverse student population.