Registrar

Ventura County Community College District; Camarillo (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Ventura County Community College District is seeking a full-time Admissions and Records Supervisor at Ventura College. You will plan, organize, direct the Admissions and Records Office activities, supervise staff, and coordinate with computer services to maintain accurate student records and enrollment data.

The role emphasizes compliance with Federal, State, and District regulations, training staff, and ensuring smooth registration and records processing for on-campus and off-campus activities.

Qualifications

• Plan, organize, control, and direct the activities of the Admissions and Records Office.
• Coordinate with computer services to facilitate recordkeeping, registration, and admissions.
• Ensure compliance with Federal, State and District laws, regulations and policies.

Responsibilities

• Plan, organize, and direct Admissions and Records Office activities.
• Train, supervise and evaluate assigned staff.
• Coordinate with IT to maintain online student records and registrations.
• Direct the acceptance and processing of student applications, program adjustments, registration, and records maintenance.
• Ensure compliance with Federal, State, and District regulations and policies.

Education

Bachelor's degree in business administration, public administration, or related field

Job description

WHAT YOU'LL DO

Under the direction of a Vice President-Student Services, plan, organize, control, and direct the activities of the Admissions and Records Office; coordinate with computer services and other staff to facilitate recordkeeping, direct registration and student admissions; compile and prepare Federal, State, and District student enrollment and attendance accounting reports. There is currently one full-time (12 months/year, 40 hours/week) vacancy located at Ventura College. This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

WHERE YOU’LL WORK

Established in 1925, Ventura College was one of the first community colleges in California and currently has an enrollment of 14,500 students. Located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara, the 112-acre campus is set in the rolling hills of Ventura – so close to the ocean that there is a clear view of the Channel Islands from several spots on campus. More information can be found on the Ventura College website.

WHO WEARE

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multicultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment based on ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status and/or physical or mental disability.

SALARY PLACEMENT

Generally, salary placement is on the first step of the salary range.

Advanced step placement may be granted depending on related education and experience.

Current Employees

An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 – SALARY PLAN in the Rules of the Personnel Commission for Classified Employees.

• Plan, organize, control, and direct the activities of the Admissions and Records Office, including admissions, residence determination, registration, transcripts, records, enrollment, attendance accounting, veterans, and others.
• Train, supervise and provide direction for assigned staff; coordinate, schedule and assign duties.
• Coordinate with computer services and other staff to facilitate recordkeeping, registration and student admissions; prepare detailed oral and written instruction for use of online database.
• Direct the acceptance and processing of student applications, program adjustments, grading and other admission and enrollment activities; plan and direct registration procedures; supervise the work involved in the registration processing and maintenance of students' records for on-campus and off-campus registration and records activities.
• Compile and verify information; prepare, maintain, and review a variety of records and reports, such as student attendance and grading records, employee records and financial reports and projections; assure compliance with Federal, State and District laws, regulations and policies.
• Receive and provide information to other District departments, staff, students, various outside organizations and the public as necessary.
• Supervise verification and collection of tuition, enrollment fees and drop fees; authorize nonresident and enrollment fee refunds.
• Monitor course repetition, closed classes and advanced placement.
• Organize and schedule registration cycles.
• Develop and supervise procedures related to student residence, transfer, special students, fees, and others.
• Manage the development of Admissions and Records annual budget; forecast needed staffing, equipment, materials, and supplies; monitor and approve expenditures.
• Hire, train, and supervise full? time regular admissions and records office classified staff and extra clerical and student personnel; evaluate the performance of permanent and probationary employees.
• Supervise maintenance and repair of computer hardware as needed; maintain inventory of specialized computer forms; order office supplies and equipment as required.
• Coordinate with Office of Instruction for master schedule production; prepare calendars and schedules for inclusion in the catalog and schedule of classes.
• Represent Admissions and Records Department on various committees and conferences as assigned.
• Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities.
• Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes.
• Perform related duties as assigned.

Any combination equivalent to: A bachelor's degree in business administration, public administration, or other related field AND three years of experience in Admissions and Records.

EXAMINATION AND SELECTION PROCESS

This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline on this bulletin.

The examination process may consist of any of the following components.

• A) Training and Experience Evaluation = Qualifying (pass/fail)
• B) Technical Interview = 100% weighting on final score

TRAINING AND EXPERIENCE (T&E) EVALUATION

A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question, as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The candidates with the highest passing scores on the T&E will be invited to the technical interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION

Monday, November 30, 2026 – Friday, December 4, 2026

Location: The Technical Interview will be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

ELIGIBILITY LIST

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD

All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

ACCOMMODATIONS

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to [e-mail] including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.