Registrar

State-of-South-Carolina; South Carolina; On-site; USD 55,000 - 85,000; Full time

Job summary

Northeastern Technical College (NETC) seeks an experienced Registrar to oversee daily Registrar operations, safeguarding student records and ensuring FERPA compliance. The role leads the student information system, graduation verifications, and data reporting while guiding policy and procedural improvements across the Registrar’s Office.

The ideal candidate will have a bachelor’s degree (master’s preferred), experience in student services, and the ability to supervise staff, travel to campuses

Qualifications

• Bachelor's degree and experience in student services programs.
• Master's degree preferred with at least five years in student services.

Responsibilities

• Supervise daily Registrar operations including student schedules, grading, reporting, transfers, program setup and graduation.
• Maintain integrity of student academic records and ensure FERPA compliance.
• Oversee Student Information System data accuracy, security and reporting; act as state data custodian.
• Manage transcripts, diplomas issuance, and release of official student data.
• Provide leadership in policy creation and compliance with academic, regulatory and accreditation standards.
• Collaborate with College leadership and other institutions to ensure smooth Registrar services.

Skills

Leadership

FERPA knowledge

Education

Bachelor's degree

Master's degree

Job description

Responsibilities of the Registrar

Serves as the Registrar of the College. Coordinates and supervises the daily operations of all Registrar services to include but not limited to student schedules, grading, reporting, transfers, program setup and graduation. Responsible for the maintenance and integrity of student academic records.

• Manages the College's student information system and all student data, including overseeing data accuracy, security and developing relevant reports; serves as state student data custodian. Responsible for implementation and evaluation of all functions within the Registrar's Office. Responsible for the academic integrity of all student data.
• Establishes and maintains record-keeping policies and associated procedures, in keeping with established best practices, including the issuance of transcripts and diplomas and the release of official student data. Ensures the privacy and confidentiality of all records in accordance with the Family Educational Rights and Privacy Act of 1794 (FERPA) and provides related training to the College Community.
• Oversees course registration and grade submission processes and the daily operations that assure accurate and secure records management and delivery.
  Ensures the collection, analysis, and dissemination of appropriate data to guide service provision and maintain compliance with all reporting requirements. Holds responsibility for college graduation processes, including the verification of curriculum completion for all graduation candidates.
• Supervises the maintenance of student records and the curricula of record. Responsible for implementing and maintaining approval of new, changed, and closed academic programs. Coordinates the data entry of all needed information, including the course schedules.
• Provides leadership and serves as Registrar of the College. Champions policy creation and procedural changes as needed to ensure compliance with academic, regulatory (both state and federal), and accreditation policies and requirements.
• Establishes and maintains collaborative and effective working relationships with a diverse group of leaders across the College and with peers at other secondary and higher education institutions.
• Performs other duties as assigned.

State Minimum Requirements

A bachelor's degree and experience in student services programs. Must have a valid driver's license.

NETC Preferred Requirements

A master's degree and at least five years of experience in student services programs.

Knowledge of activities related to student registration, the maintenance of student academic records, and the ability to provide dyanamic and creative leadership to the Registrar's Office.

Operates with limited supervision provided by the Vice President for Student Services. Employee is empowered to operate with independence and discretion in carrying out responsibilities while maintaining full accountability. Employee is responsible for training and evaluating staff and for providing information and training on FERPA college-wide.

Employee must handle confidential information. Limited overnight travel may be required. Travel to community campuses for various events will be required.

Benefits

Northeastern Technical College (NETC) offers exceptional benefits packages for positions that include:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• Attractive leave policy in addition to most State Holidays
• Work/Life Balance Work Schedule Normal Schedule for most positions Monday-Thursday 8:00 a.m. to 5:00 p.m. with a 30 minute lunch and Friday 8:00 a.m. to 11:30 a.m. no lunch
• State Retirement Plan and Deferred Compensation Programs
• Professional Development opportunities

NETC is a qualified employer for Public Service Loan Forgiveness (PSLF) program. The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time at NETC. To qualify for PSLF, you must:

• be employed by a U.S. federal, state, local, or tribal government or not-for-profit organization (federal service includes U.S. military service)
• work full-time for that agency or organization
• have Direct Loans (or consolidate other federal student loans into a Direct Loan)
• repay your loans under an income-driven repayment plan*
• make 120 qualifying payments