Registrar

Dukes Memorial Hospital; Peru (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Dukes Memorial Hospital is seeking a Registrar to support patient care by accurately capturing and verifying demographic and insurance information. The role involves scheduling procedures, securing necessary authorizations, and maintaining complete records while delivering exceptional customer service.

The Registrar will interact with patients and families, manage procedure scheduling, and ensure accurate pre-registration and documentation.

Qualifications

• Post secondary education or training in medical office administration or healthcare administration preferred.
• 0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions required.
• 0-2 years of experience in a customer service role preferred.

Responsibilities

• Interact with patients and families to provide courteous, timely assistance.
• Regulate schedules based on procedure requirements and staffing needs.
• Register patients by collecting accurate demographic information and pre-register when applicable.
• Verify insurance eligibility and capture health insurance details; obtain necessary authorizations.
• Collect and record patient financial responsibility estimates as applicable.
• Communicate operative or appointment information to physician offices and patients.
• Maintain organized registration documents and complete patient medical records.
• Collect co-pays or deductibles and inform patients of financial obligations.
• Explain insurance requirements and resolve related questions for patients.
• Document consent forms when patients cannot sign and obtain nursing sign-off if needed.
• Ensure patient identification with armband before discharge from department.
• Answer calls and respond to inquiries with professionalism and courtesy.
• Perform other duties as assigned and maintain reliable attendance.

Skills

Interpersonal skills

Attention to detail

Customer service

Education

Medical office administration education

Tools

EHR systems

Registration software

Insurance verification tools

Job description

Job Summary

The Registrar supports patient care by accurately capturing and verifying demographic and insurance information through both in-person and telephone interactions. This role ensures a seamless registration process by scheduling procedures, securing necessary authorizations, and maintaining complete and organized patient records, all while providing exceptional customer service.

Essential Functions

• Interacts with patients and their families to address questions and provide courteous, timely assistance.
• Regulates schedules based on procedure requirements, physician availability, and staffing needs.
• Schedules patient procedures as required and pre-registers scheduled patients by obtaining accurate demographic information.
• Verifies insurance eligibility using designated applications, captures correct health insurance details, and secures necessary authorizations and verifications for services.
• Collects and records patient financial responsibility estimates as applicable.
• Communicates operative reports daily to appropriate physician offices.
• Compiles and organizes registration documentation to ensure completion of patient medical records.
• Collects patient co-pays or deductibles when applicable and informs patients of financial obligations.
• Assists patients with understanding insurance requirements and assists with resolving insurance-related questions.
• Carefully documents on forms if the patient is unable to sign the consent authorization forms, or why a family member signs the forms and has nursing sign off if the patient is unable to sign.
• Places an armband on each patient before the patient leaves the department to ensure proper identification of the patient throughout their stay.
• Answers and returns phone calls, addressing questions with professionalism and courtesy.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Post secondary education or training in medical office administration or healthcare administration preferred
• 0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions required
• 0-2 years of experience in a customer service role preferred

Knowledge, Skills and Abilities

• Knowledge of insurance verification and basic medical terminology.
• Ability to maintain accuracy and attention detail in a fast-paced environment.
• Familiarity with electronic health record (EHR) systems and registration software.
• Ability to manage sensitive and confidential information appropriately.
• Effective interpersonal skills to work with patients, families and healthcare teams.