Registrar

Woodland-Heights-Medical-Center; Lufkin (TX); On-site; USD 22,000 - 33,000; Part time

Job summary

Woodland Heights Medical Center is seeking a part-time Registrar to support patient care by accurately capturing and verifying demographic and insurance information in person and by phone. The role schedules procedures, secures authorizations, and maintains organized patient records while delivering exceptional customer service.

The Registrar will pre-register patients, verify insurance, collect financial estimates, and ensure proper identification and documentation throughout the patient stay.

Qualifications

• Post secondary education or training in medical office administration or healthcare administration preferred.
• 0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions required
• 0-2 years of experience in a customer service role preferred

Responsibilities

• Capture and verify demographic and insurance information for patients.
• Schedule procedures and pre-register scheduled patients with accurate demographic data.
• Verify insurance eligibility and obtain necessary authorizations and verifications.
• Collect and record patient financial responsibility estimates as applicable.
• Maintain complete patient records and ensure proper armband identification.
• Answer calls and provide courteous, professional assistance.
• Communicate with physician offices and departments regarding registrations and scheduling.

Skills

Insurance verification

EHR systems

Customer service

Attention to detail

Education

Post secondary education in medical office administration or healthcare administration

Tools

Registration software

Job description

Job Summary

The Registrar supports patient care by accurately capturing and verifying demographic and insurance information through both in-person and telephone interactions. This role ensures a seamless registration process by scheduling procedures, securing necessary authorizations, and maintaining complete and organized patient records, all while providing exceptional customer service.

Essential Functions

• Interacts with patients and their families to address questions and provide courteous, timely assistance.
• Regulates schedules based on procedure requirements, physician availability, and staffing needs.
• Schedules patient procedures as required and pre-registers scheduled patients by obtaining accurate demographic information.
• Verifies insurance eligibility using designated applications, captures correct health insurance details, and secures necessary authorizations and verifications for services.
• Collects and records patient financial responsibility estimates as applicable.
• Communicates operative reports daily to appropriate physician offices.
• Compiles and organizes registration documentation to ensure completion of patient medical records.
• Collects patient co-pays or deductibles when applicable and informs patients of financial obligations.
• Assists patients with understanding insurance requirements and assists with resolving insurance-related questions.
• Carefully documents on forms if the patient is unable to sign the consent authorization forms, or why a family member signs the forms and has nursing sign off if the patient is unable to sign.
• Places an armband on each patient before the patient leaves the department to ensure proper identification of the patient throughout their stay.
• Answers and returns phone calls, addressing questions with professionalism and courtesy.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Post secondary education or training in medical office administration or healthcare administration preferred
• 0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions required
• 0-2 years of experience in a customer service role preferred

Knowledge, Skills and Abilities

• Knowledge of insurance verification and basic medical terminology.
• Ability to maintain accuracy and attention detail in a fast-paced environment.
• Familiarity with electronic health record (EHR) systems and registration software.
• Ability to manage sensitive and confidential information appropriately.
• Effective interpersonal skills to work with patients, families and healthcare teams.

Job Info

• Job Identification 163188
• Job Category Administrative Support
• Posting Date 09/01/2026, 03:49 PM
• Job Schedule Part time
• Job Shift On Call