Registrar

Air Education and Training Command; Montgomery (AL); On-site; USD 70,000 - 100,000; Full time

Job summary

The Air Education and Training Command seeks a Registrar for AFJAGS to oversee the processing and maintenance of student academic files and records. The role includes managing the Continuing Education (CLE) Program and coordinating all resident classroom assignments.

Applicants must meet OPM standards and have documented specialized experience or education (Ph.D. or equivalent or combination). The position emphasizes accuracy, regulatory compliance, and data reporting across the institution.

Qualifications

• Knowledge of all aspects of a military educational institution with emphasis on attorney/paralegal training, legal publications, continuing education and record keeping.
• Ability to gather, assemble and analyze facts and draw conclusions, devise solutions to problems and identify changes and trends.
• Skilled proficiency in word processing, email, internet use, spreadsheets and legal research software.
• Skill in written and oral communication, and ability to establish and promote effective relationships with others.
• Skill in application of computer databases, and to use office automation tools and techniques to retrieve, design, and generate reports, briefing materials, and other documents.
• Ability to develop and organize written material used AFJAG Corps wide in the administration of student record and in providing up-to-date information on the Continuing Education and other related programs.

Responsibilities

• Serve as Registrar for AFJAGS with responsibility for processing and maintenance of academic files/records.
• Manage the Continuing Education (CLE) Program and schedule all resident classroom assignments.
• Ensure compliance with directives and regulatory materials pertaining to students and records.
• Produce reports and briefing materials to support top management decisions.

Skills

Academic records management

Data analysis

Written and spoken communication

Office software proficiency

Education

Ph.D. or equivalent doctoral degree

3 years of graduate education toward Ph.D.

Job description

The primary purpose of this position is to serve as the Registrar for the AFJAGS with full responsibility for all activities encompassing the processing and maintenance of academic files/records of students, managing the AFJAGS Continuing Education (CLE) Program and schedules all resident classroom assignments.

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

SPECIALIZED EXPERIENCE

Applicants must have at least one (1) year of specialized experience at the next lower grade GS-09, or equivalent in other pay systems.

Examples of specialized experience includes:

• Works with Academic Records sufficient to serve as technical advisor to top management on the application of directives and regulatory materials pertaining to students.
• Works with military student enrollment, retention, and graduation standards; and
• Works with administrative processes common to academic records sufficient to produce relative reports and recommend changes as appropriate.

OR EDUCATION

Successfully completed a Ph.D. or equivalent doctoral degree or 3 years of progressively higher level graduate education leading to a Ph.D. degree or LL.M which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, if related.

NOTE: You must submit a copy of your transcripts.

OR COMBINATION OF EXPERIENCE AND EDUCATION

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

NOTE: You must submit a copy of your transcripts.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS

Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

• Knowledge of all aspects of a military educational institution with emphasis on attorney/paralegal training, legal publications, continuing education and record keeping.
• Ability to gather, assemble and analyze facts and draw conclusions, devise solutions to problems and identify changes and trends.
• Skilled proficiency in relevant computer applications such as word processing, email, internet use, spreadsheets and legal research software.
• Skill in written and oral communication, and ability to establish and promote effective relationships with others.
• Skill in application of computer databases, and to use office automation tools and techniques to retrieve, design, and generate reports, briefing materials, and other documents.
• Ability to develop and organize written material used AFJAG Corps wide in the administration of student record and in providing up-to-date information on the Continuing Education and other related programs.

PART-TIME OR UNPAID EXPERIENCE

Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE

Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.