Registrar

The Chronicle Of Higher Education, Inc.; Holbrook (AZ); On-site; USD 52,000 - 68,000; Full time

Job summary

The Chronicle of Higher Education, Inc. is seeking a Registrar to manage the Records & Registration Office, including admissions, registrations, and transcripts. The role oversees FERPA compliance, and interfaces with institutional effectiveness for mandatory reports.

Responsibilities include reporting FTSE, maintaining academic catalog adherence, and collaborating across colleges to ensure timely class entries and proper student records management.

Qualifications

• Bachelor's degree is required.
• Two years of related experience in program coordination and management.
• CRM administration experience.

Responsibilities

• Plan, organize and manage the Records and Registration Office and its activities.
• Serve as FERPA compliance officer and resource on FERPA compliance.
• Oversee overall direction of Records and Registration – Admissions office.
• Provide reporting for FTSE and FTSE Audit and enrollment updates.
• Improve office procedures to better serve students and college.
• Collaborate with deans and staff to enter classes timely for terms.
• Oversee Residency Classifications and class substitution petitions.
• Handle waivers to academic catalog requirements with stakeholders.
• Participate in college committees and data governance committees.
• Oversee international student admission and reporting process.
• Oversee WUE waivers eligibility and documentation.

Education

Bachelor's Degree

Master's Degree

Tools

CRM Administration

Job description

Description

GENERAL STATEMENT OF RESPONSIBILITIES:

Northland Pioneer College seeks a collaborative, detail-orientedindividual who is committed to
the mission, vision, and values of the college to serve asRegistrar. The Registrar oversees all
student records, which includes admissions, registration,transcripts, and is responsible for the
overall operations and direction of the Records & Registration– Admissions Office, and the
database containing student records. The Registrar alsocollaborates with various areas of the
college, including the office of institutional effectiveness, insharing data for the completion of
mandatory reports. The Registrar also ensures that the officefollows state and federal
compliance regulations, reporting requirements, and collegeprocedures.

Examples of Duties

ESSENTIAL FUNCTIONS:

1. Plan, organize and manage the Records and Registration Officeand its related activities.
2. Serve as the college’s Family Educational Rights and PrivacyAct (FERPA) compliance officer and be an educational resource tocollege personnel on ensuring FERPA compliance is being met, asoutlined in federal laws and regulations.
3. The Registrar is responsible for the overall direction of theRecords and Registration – Admissions office. The Registrar’ssupervision is limited to the Assistant Registrar.
4. Provide office oversight and reporting of the annual stateFull-Time Student Equivalents (FTSE) and FTSE Audit.
5. Ensure that the Records and Registration office provides anynecessary support for the preparation of regular enrollmentupdates.
6. Critically examine and continually improve Records andRegistration Office procedures to better serve students and reliantareas of the college.
7. Ensure the Records and Registration staff are effectivelycollaborating with deans and the deans’ assistants in creating andtimely entering classes in the Fall, Spring, Summer classschedule.
8. Oversee Residency Classifications for students.
9. Oversee and approve or reject class substitution petitions, inconsultation with advisors and deans.
10. Oversee the process for waivers to academic catalogrequirements, working closely with the stakeholders required toapprove or reject requests.
11. Participate in college committees, data governance committee,including, but not limited to, Instructional Council.
12. Oversee the international student admission and reportingprocess.
13. Oversee WUE waivers eligibility, determination anddocumentation.
14. Perform other duties as assigned.

The above statements are intended to describe the generalnature and level of work performed by the incumbent; they do notpurport to describe all functions. Incumbent may be assigned otherduties, and the essential functions may change from time to time asnecessary.

Standard Competencies:

COMPETENCIESDESCRIPTIONPROFICIENCY
CommunicationAbility to effectively communicate with students andcolleagues orally and in writing.Advanced
TechnologyAbility to proficiently use Microsoft Office Products(i.e. Word, Excel, Outlook, PowerPoint), Adobe Products (Docu-Sign/eSign), Google Applications (Drive), SLACK, videoconferencingsoftware such as Zoom or WebEx, and various other Microsoft 365programs.Basic
Budget Tracking/ReportingAbility to effectively manage an officebudget with effective work-flow practices.Advanced
Data LiteracyAbility to read and assess data pertaining to theassessment of student learning.Advanced
Diversity & Multi- CulturalismAbility to work in a diverse,multi-cultural environment.Advanced
Leadership/ManagementAbility to embrace the philosophy of a servantleader.Advanced
TrustAbility to inspire and uphold trust.Advanced
Flexibility & AdaptabilityAbility to adapt to the demands ofany given day/time.Advanced
Self-AwarenessAbility to reflect on self-performance and growthopportunities.Advanced
Continual ImprovementAbility to seek opportunities for professionalgrowth.Basic
Action OrientedAbility to make decisions and takeaction.Basic
ConfidentialityAbility to maintain confidentiality.Advanced
PhysicalAbility to perform the following physical requirements of the position with or without a reasonable accommodation: criticalsensory requirements include general vision (corrected to 20/20),hear or listen in the normal range (corrected) and speak and givedirections clearly.Basic

Minimum Qualifications

1. Bachelor's Degree
2. Two years of related experience (program coordination andmanagement)
3. CRM Administration Experience

Supplemental Information

1. Master's Degree
2. K-12 experience and higher education experience in studentrecruitment, academic advising, or a related student servicesfield
3. Two years of leadership experience