Registrar

Oak Lawn Community High School; Chicago (IL); Presencial; USD 40 000 - 58 000; Tempo integral

Resumo da oferta

Oak Lawn Community High School is seeking a detail-oriented Registrar to manage student registrations, enrollment data, and records with strict confidentiality. You will coordinate with counselors and staff to ensure accurate placement and timely reporting of grades and transcripts.

The role involves residency verification, grade reporting, and end-of-term processes, requiring strong organizational skills and excellent communication with families and school personnel.

Qualificações

• High school diploma or equivalent required.
• Associate degree or post-secondary coursework in education, business administration, office administration, or a related field preferred.
• Previous experience in a school, educational, administrative, registrar, records, or student services setting preferred.
• Experience working with student information systems or comparable database systems preferred.
• Demonstrated ability to work accurately with confidential records and sensitive information.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong customer service skills and the ability to work effectively with students, families, staff, and administrators.
• Ability to manage multiple priorities and meet established deadlines.

Responsabilidades

• Process new, returning, and re-enrolling student registrations and review required documentation for completeness and accuracy with registration requirements, deadlines, and procedures.
• Maintain accurate student enrollment, demographic, contact, and program information in the School Information System.
• Coordinate with counselors, administrators, and student services personnel to ensure accurate enrollment and student placement.
• Maintain accurate, organized, and confidential student records, including enrollment, withdrawal, academic, credit, and graduation information.
• Process incoming and outgoing student transfers and coordinate the exchange of records with other schools.
• Assist with graduation tracking, senior records audits, transcripts, and graduation-related reports.
• Coordinate grade reporting according to established school and district timelines.
• Monitor grade entry and review grade reports for accuracy and completeness.
• Process approved grade changes and corrections and prepare report cards and other grade-related reports.
• Assist with end-of-term and end-of-year academic reporting
• Assist the Student Services Director with student residency verification activities.
• Collect, review, organize, and maintain required residency documentation.
• Communicate with families regarding residency documentation and outstanding requirements.
• Provide professional and responsive assistance to students, families, staff, and community members regarding enrollment, registration, records, grades, transcripts, and transfers.
• Maintain confidentiality and comply with district procedures and applicable requirements related to student information.
• Collaborate with counselors, administrators, teachers, and student services personnel to support student needs.
• Assist the Student Services Director with special projects, reports, and other related administrative responsibilities.

Conhecimentos

Confidential records

Organizational skills

Time management

Communication skills

Customer service

Multitasking

Student information systems

Formação académica

High school diploma

Associate degree or coursework in education/business/office administration

Descrição da oferta de emprego

• High school diploma or equivalent required
• Associate degree or post-secondary coursework in education, business administration, office administration, or a related field preferred.
• Previous experience in a school, educational, administrative, registrar, records, or student services setting preferred.
• Experience working with student information systems or comparable database systems preferred.
• Demonstrated ability to work accurately with confidential records and sensitive information.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong customer service skills and the ability to work effectively with students, families, staff, and administrators.
• Ability to manage multiple priorities and meet established deadlines.

KEY ACCOUNTABILITIES:

• Process new, returning, and re-enrolling student registrations and review required documentation for completeness and accuracy with registration requirements, deadlines, and procedures.
• Maintain accurate student enrollment, demographic, contact, and program information in the School Information System.
• Coordinate with counselors, administrators, and student services personnel to ensure accurate enrollment and student placement.
• Maintain accurate, organized, and confidential student records, including enrollment, withdrawal, academic, credit, and graduation information.
• Process incoming and outgoing student transfers and coordinate the exchange of records with other schools.
• Assist with graduation tracking, senior records audits, transcripts, and graduation-related reports.
• Coordinate grade reporting according to established school and district timelines.
• Monitor grade entry and review grade reports for accuracy and completeness.
• Process approved grade changes and corrections and prepare report cards and other grade-related reports.
• Assist with end-of-term and end-of-year academic reporting
• Assist the Student Services Director with student residency verification activities.
• Collect, review, organize, and maintain required residency documentation.
• Communicate with families regarding residency documentation and outstanding requirements.
• Provide professional and responsive assistance to students, families, staff, and community members regarding enrollment, registration, records, grades, transcripts, and transfers.
• Maintain confidentiality and comply with district procedures and applicable requirements related to student information.
• Collaborate with counselors, administrators, teachers, and student services personnel to support student needs.
• Assist the Student Services Director with special projects, reports, and other related administrative responsibilities.