Office Assistant, Regional Day School Program for the Deaf (RDSPD)

Young World Physical Education; Houston (TX); On-site; USD 37,064 - 44,441; Full time

Job summary

Region 4 Education Service Center in Houston, TX seeks an Office Assistant for the Regional Day School Program for the Deaf (RDSPD). The role provides secretarial support to the Assistant Director of Special Education and Regional Coordinators.

The position requires a high school diploma, 2+ years as a secretary, and proficiency with standard office software; the work is non-exempt, full-time, with periodic travel within Region 4. Strong organizational skills and discretion are essential.

Qualifications

• High school diploma or GED required.
• Two or more years of experience as a secretary.
• Basic proficiency in office software.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and maintain confidentiality.
• Ability to create reports using tables and graphs.

Responsibilities

• Maintain fiscal and RDSPD operation files and records.
• Collaborate with the Region 4 Business Services to manage funds and reconcile RDSPD accounts.
• Prepare varied typing tasks for forms, curriculum documents, guidelines, and procedures.
• Order, receive and inventory RDSPD supplies, textbooks, equipment.
• Prepare work orders, purchase orders, and billing for purchases and services.
• Review payments related to interpreter and captioning services.
• Register and reimburse staff for workshops, travel, and related expenses.
• Support department secretary to set timelines and prioritize tasks.
• Identify initiatives to improve clerical workflow and efficiency.
• Assist with maintaining a professional office environment.
• Create and proofread service agreements and ISO-related documents.
• Handle requests from leadership requiring approvals (PD materials, printing, leave, etc).
• Assist with workshops by preparing materials and managing logistics.
• Answer calls and relay information to the RDSPD team.
• Assist with travel arrangements and supply orders.
• Verify requisitions, expense forms and invoices are properly budgeted.

Skills

Basic office software

Budgeting for educational programming

Strong organizational skills

Interpersonal communication

Task prioritization

Initiative and confidentiality

Report creation with tables/graphs

Education

High school diploma or GED

Job description

Office Assistant, Regional Day School Program for the Deaf (RDSPD)

Region 4 Education Service Center, Houston, Texas. Open in Google Maps.

Job Details

Job ID: 5831907

Application Deadline: Posted until filled

Posted: Jul 14, 2026 5:00 AM (UTC)

Starting Date: Immediately

Position Type: Full-Time

Salary: $37,064 to $44,441 Per Year

Job Description

Classification: Support Staff

Exemption Status/Test: Non-exempt

Job Grade: 3

Department: Special Education

Reports To: Department Director

Job Goal: Provide secretarial assistance for an orderly, efficient, and professional office atmosphere in support of the ESC’s goals and objectives as well as to provide secretarial assistance to the Assistant Director of Special Education and Regional Coordinators for the Region 4 RDSPD.

Qualifications

Education: High school diploma or GED

Experience: Two or more years of experience as a secretary

Special Knowledge and Skills:

• Basic proficiency in the use of software related to office operations
• Basic proficiency in budgeting as it relates to educational programming
• Strong organizational, interpersonal and communication skills
• Ability to handle and prioritize multiple tasks
• Ability to exercise initiative, make decisions and maintain confidentiality
• Ability to create reports using tables and graphs

Major Responsibilities

Support for the Region 4 RDSPD

• Maintain files for fiscal records, policies, procedures, and all RDSPD operations.
• Work collaboratively with the Region 4 Business Services to maintain books for federal/state funding sources and local funds and reconcile RDSPD funds with computer printout.
• Prepare varied typing tasks in the preparation of forms, curriculum documents, guidelines, and procedures.
• Order, receive and inventory all RDSPD consumable supplies, teaching supplies, textbook orders, and equipment.
• Prepare work orders, purchase orders, and billing for purchases and contracted services.
• Review and process payments related to interpreter and captioning services provided in RDSPD member school districts.
• Register and reimburse RDSPD staff for workshop fees, mileage, food and hotel for workshops and conferences.

Department Support

• Collaborate with the department secretary to set timelines and prioritize assignments.
• Identify and implement initiatives to improve the efficiency of the department’s clerical workflow.
• Support the department in maintaining an effective and professional office environment.

Department Responsibilities

• Create and proofread service agreements and accompanying file for ISO forms and accuracy before submitting documents for approval.
• Receive, review and submit requests from Assistant Director and Regional Coordinators requiring approval, such as and not exclusive to professional development session handouts, printing requests, requests for leave, time and effort, and technical assistance.
• Assist Assistant Director and Regional Coordinators with workshops by preparing materials, ensuring correct room arrangements, managing registration and post workshop clean-up.
• Answer phone calls from customers regarding services and workshops and relay information to the RDSPD team as necessary.
• Assist with travel arrangements.
• Inventory and order supplies for Region 4 RDSPD team’s use.
• Verify all requisitions, expense forms, direct pays, invoices, purchase orders, and interdepartmental bills have been assigned to the correct budgets and that all necessary paperwork for payment has been included for processing.
• Provide technical assistance and services as specified by any applicable federal grant that funds this position.

Supervisory Responsibilities: None

Physical Demands/Environmental Factors/Mental Demands: Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 15 pounds); may work prolonged and irregular hours; may travel by car within Region 4; work with frequent interruptions; maintain emotional control under pressure.

Job Requirements

• Citizenship, residency or work visa required