Regional PMO Lead - Governance & Portfolio Delivery

Mace; San Francisco (CA); Hybrid; USD 110,000 - 140,000; Full time

Job summary

Mace is seeking a Regional Co-Ordinator for D&C PMO to support governance readiness, ensure data integrity in PMWeb, and help manage cost, schedule, and scope controls across a project portfolio.

The role partners with Project Managers, regional leadership, and central PMO stakeholders to drive audit-ready documentation, accurate portfolio reporting, and disciplined project closeout. Hybrid work options may be available.

Qualifications

• Experience supporting PMO, governance, or portfolio reporting.
• Knowledge of cost and schedule coordination.
• Experience with PMWeb or equivalent project controls system.
• Strong organizational and communication skills.
• Ability to manage multiple priorities across a portfolio.
• Experience in capital projects or construction environments.
• Familiarity with procurement milestones.
• Experience with audit controls and compliance documentation.

Responsibilities

• Coordinate pipeline lookahead activities and governance timing, supporting smooth progression from intake through approvals.
• Ensure project intake activities are completed, including required stakeholder attendance.
• Validate that project profiling and required project setup activities are complete prior to governance.
• Coordinate monthly reviews of CPT cost and schedule inputs to confirm alignment to project scope, assumptions, and planned timelines.
• Support the establishment and maintenance of schedule baselines and tracking against baselines across the portfolio.
• Assist with identifying schedule slippage and variance trends requiring escalation.
• Confirm due diligence funding requirements are understood and in place where applicable.
• Support documentation of funding strategy and ensure governance submissions reflect the required approvals path.
• Coordinate reviews of procurement strategy, bid lists, and procurement schedules to ensure awards are planned and aligned with the project schedule.
• Support design milestone commercial reviews, including validation of estimates and pre-bid documentation where applicable.
• Assist with bid leveling coordination and contract award/execution readiness.
• Act as a regional point of contact for PMWeb data integrity, ensuring critical data points and key artefacts are complete, accurate, and audit-ready (including SOX-related requirements).
• Support project teams in resolving PMWeb data issues and maintaining appropriate documentation throughout delivery.
• Coordinate concise updates for governance and portfolio reporting (e.g., major governance reporting), supporting accurate RAG status and portfolio health visibility.
• Promote reporting best practices and effective use of dashboards and operational reports.
• Coordinate closeout requirements, including confirming substantial completion documentation, final invoice reconciliation, and timely closure (target within 90 days).
• Support lessons learned collection and benchmark capture to improve future delivery performance.

Skills

PMO governance

Project controls

Data quality mindset

Stakeholder management

Communication skills

Multitasking

Capital projects experience

Procurement processes

Audit controls

Cost/schedule coordination

Tools

PMWeb

Project controls software

Job description

Mace is seeking a Regional Co-Ordinator for D&C PMO to support governance readiness, ensure data integrity in PMWeb, and help manage cost, schedule, and scope controls across a project portfolio.

The role partners with Project Managers, regional leadership, and central PMO stakeholders to drive audit-ready documentation, accurate portfolio reporting, and disciplined project closeout. Hybrid work options may be available.