Regional PMO Manager

Mace; Chicago (IL); Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Hybrid working options

Job summary

Mace in Chicago is seeking a D&C PMO Regional Co-Ordinator to coordinate governance readiness, ensure PMWeb data integrity, and maintain cost, schedule and scope controls across the project lifecycle. You will partner with project managers, regional leadership, and central PMO stakeholders to drive audit-ready documentation, portfolio reporting, and timely project closeout.

This role supports governance reporting, ROI tracking, and disciplined closeouts, with opportunities to shape best

Qualifications

• Experience supporting project delivery, PMO, governance, or portfolio reporting in a regulated environment.
• Working knowledge of cost/schedule coordination and baseline discipline.
• Experience with project controls systems (e.g., PMWeb or equivalent) and strong data quality mindset.
• Strong organization, stakeholder management, and communication skills.
• Ability to manage multiple priorities across a portfolio and meet deadlines.
• Experience in capital projects, construction/project delivery, or real estate/engineering environments.
• Familiarity with procurement processes and estimate/procurement milestones.
• Experience supporting audit controls and compliance documentation.

Responsibilities

• Coordinate pipeline lookahead activities and governance timing, supporting smooth progression from intake through approvals.
• Ensure project intake activities are completed, including required stakeholder attendance (including D&C representation where applicable).
• Validate that project profiling and required project setup activities are complete prior to governance.
• Coordinate monthly reviews of CPT cost and schedule inputs to confirm alignment to project scope, assumptions, and planned timelines.
• Support the establishment and maintenance of schedule baselines and tracking against baselines across the portfolio.
• Assist with identifying schedule slippage and variance trends requiring escalation.
• Confirm due diligence funding requirements are understood and in place where applicable.
• Support documentation of funding strategy and ensure governance submissions reflect the required approvals path.
• Coordinate reviews of procurement strategy, bid lists, and procurement schedules to ensure awards are planned and aligned with the project schedule.
• Support design milestone commercial reviews, including validation of estimates and pre-bid documentation where applicable.
• Assist with bid leveling coordination and contract award/execution readiness.
• Act as a regional point of contact for PMWeb data integrity, ensuring critical data points and key artefacts are complete, accurate, and audit-ready (including SOX-related requirements).
• Support project teams in resolving PMWeb data issues and maintaining appropriate documentation throughout delivery.
• Coordinate concise updates for governance and portfolio reporting (e.g., major governance reporting), supporting accurate RAG status and portfolio health visibility.
• Promote reporting best practices and effective use of dashboards and operational reports.
• Coordinate closeout requirements, including confirming substantial completion documentation, final invoice reconciliation, and timely closure (target within 90 days).
• Support lessons learned collection and benchmark capture to improve future delivery performance.

Skills

PMO experience

Project controls

Data quality mindset

Stakeholder management

Organization

Communication

Multiple priorities

Capital projects experience

Procurement processes

PMWeb

Tools

PMWeb

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project deliveryconsultancy to unlock the potential in every project.

Our Values

Safety first -

Going home safe and well

Client focus -

Deliver on our promise

Integrity -

Always do the right thing

Create opportunity -

for our people to excel

Role Purpose

The D&C PMO Regional Co-Ordinator supports the regional capital projects portfolio by coordinating governance readiness, ensuring project data integrity in PMWeb, and enabling consistent cost, schedule, and scope controls across the project lifecycle. The role partners with Project Managers, regional leadership, and central PMO stakeholders to drive audit-ready documentation, accurate portfolio reporting, and disciplined project closeout.

You’ll Be Responsible For

• Coordinate pipeline lookahead activities and governance timing, supporting smooth progression from intake through approvals.
• Ensure project intake activities are completed, including required stakeholder attendance (including D&C representation where applicable).
• Validate that project profiling and required project setup activities are complete prior to governance.
• Coordinate monthly reviews of CPT cost and schedule inputs to confirm alignment to project scope, assumptions, and planned timelines.
• Support the establishment and maintenance of schedule baselines and tracking against baselines across the portfolio.
• Assist with identifying schedule slippage and variance trends requiring escalation.
• Confirm due diligence funding requirements are understood and in place where applicable.
• Support documentation of funding strategy and ensure governance submissions reflect the required approvals path.
• Coordinate reviews of procurement strategy, bid lists, and procurement schedules to ensure awards are planned and aligned with the project schedule.
• Support design milestone commercial reviews, including validation of estimates and pre-bid documentation where applicable.
• Assist with bid leveling coordination and contract award/execution readiness.
• Act as a regional point of contact for PMWeb data integrity, ensuring critical data points and key artefacts are complete, accurate, and audit-ready (including SOX-related requirements).
• Support project teams in resolving PMWeb data issues and maintaining appropriate documentation throughout delivery.
• Coordinate concise updates for governance and portfolio reporting (e.g., major governance reporting), supporting accurate RAG status and portfolio health visibility.
• Promote reporting best practices and effective use of dashboards and operational reports.
• Coordinate closeout requirements, including confirming substantial completion documentation, final invoice reconciliation, and timely closure (target within 90 days).
• Support lessons learned collection and benchmark capture to improve future delivery performance.

You’ll Need To Have

• Experience supporting project delivery, PMO, governance, or portfolio reporting in a regulated environment.
• Working knowledge of cost/schedule coordination and baseline discipline.
• Experience with project controls systems (e.g., PMWeb or equivalent) and strong data quality mindset.
• Strong organization, stakeholder management, and communication skills.
• Ability to manage multiple priorities across a portfolio and meet deadlines.
• Experience in capital projects, construction/project delivery, or real estate/engineering environments.
• Familiarity with procurement processes and estimate/procurement milestones.
• Experience supporting audit controls and compliance documentation.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.