Regional Planner/Scheduler

Cushman & Wakefield; Chicago (IL); On-site; USD 62,000 - 72,000; Full time

Benefits offered by this job

Health, vision, dental insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life and disability insurance

Paid time off

Job summary

Cushman & Wakefield is seeking a Regional Planner/Scheduler in Chicago to manage planning and scheduling for maintenance and engineering resources, with CMMS administration and inventory management responsibilities. You will receive work requests, verify entries, assign work orders, and optimize resource utilization while ensuring safe, efficient operations.

The role emphasizes collaboration with the account management team, backlog management, data capture, and performance reporting to support

Qualifications

• High school/GED with equivalent experience required.
• Associates degree in maintenance technology preferred.
• Ability to navigate CMMS and MS Excel.
• Excellent communication and planning skills.

Responsibilities

• Schedule maintenance activities and work orders.
• Coordinate with departments to prepare work packages and materials.
• Maintain backlog and ensure resources are available prior to scheduling.
• QA function in work order process.
• Generate and review monthly performance reports.

Skills

CMMS proficiency

Excel

Communication skills

Time management

Planning

Scheduling

Blueprint reading

Mathematical skills

Administrative skills

Read shop drawings

Education

High school diploma / GED

Associates degree in maintenance technology

Tools

CMMS

MS Excel

Job description

Job TitleRegional Planner/Scheduler Job Description Summary Job Description

This role combines the responsibilities of the Planner/Scheduler, CMMS Administrator, and Inventory Management Specialist. Primarily responsible for receiving all written and electronic customer work requests, verifying completeness of all entries, entering information into the CMMS, determining appropriate supervisor, and assigning work orders. The Regional Planner/Scheduler plans and schedules work utilizing the computerized maintenance management systems (CMMS, etc) and standard procedures to optimize maintenance resource utilization and productivity. Responsible for effective configuration and utilization of the CMMS, including data capture, backlog management, labor management/resource productivity, performance reporting, material management, etc. as required to meet the strategic long-term objectives of the RME (reliability, maintenance and engineering) team. Team spirit and commitment to customer service is required. This position is responsible for managing all activities related to planning and scheduling operations, maintenance, and engineering resources by performing the following duties personally or through subordinate supervisors

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Schedule maintenance activities including service requests and preventive/corrective maintenance.
• Work closely with the account. Management team to ensure effects on operations are recognized, well planned and coordinated.
• Develop, generate and disseminate the maintenance schedule.
• Analyze maintenance and project resource requirements and assign mechanical, electrical, and engineering services as required.
• Identify resources and materials required to execute the requested work.
• Coordinate maintenance activities and details with other departments, preparing specifications and work packages. (Work packages include materials, labor, special tools/equipment and written procedures to insure a safe & efficient working environment. Where Work Permits are required, verify completeness and include with work packages.)
• Ensure the work packages are complete and all materials, labor and equipment are available prior to scheduling work.
• Ensure plans, schedules and resources needed are well-defined, documented and meet customer requirements.
• Perform QA function in work order process.
• Maintain a comprehensive backlog of all maintenance activity by work type (CMMS).
• Recognize the priority of the work order backlog and re-schedule when appropriate seeking direction from the Work Manager.
• Maintain an accurate asset registry within the CMMS.
• Communicates with Building Manager/Requester to determine total scope of work and priority of the project or service request work to be performed.
• Submits written notifications to Building Managers to coordinate upcoming shutdowns.
• Administers the preventative maintenance tracking and documentation programs, assigns and distributes the work to the appropriate supervisor, reviews scope and frequency of assignments with the supervisor and makes changes where required.
• Acts as a contact/liaison between O&M staff and the requesting department for the planning and scheduling of work performed by O&M site team.
• Reviews monthly performance reports for accuracy and make corrections when necessary.
• Ensures all established costs, quality, and delivery commitments are met.
• Reviews production and operating reports and highlights the resolution of operational and maintenance problems.

OTHER ESSENTIAL FUNCTIONS / DUTIES

• Collaborate with the account management team and client management team to identify, develop, and deploy best practices (i.e. safety, quality control, training, standards and qualifications, maintenance practices, etc.).
• Attend daily/weekly meetings to develop the next day/week's schedule, reviews the status of scheduled work orders, and discusses new, incoming work orders.
• Recommend and arrange alternatives for resource schedule constraints - eg. change assignments, over-time, utilization of 3rd party.
• May estimate job requirements for preventative maintenance activities including number/type of O&M staff to be assigned and number of man-hours per task.
• May identify opportunities to improve process, planning or performance through analysis of work order flow, project demands and expectations.
• May review utilization and cost data to recommend corrective actions to reduce costs.
• Perform administrative activities associated with the effective management of operations, including compiling, storing and retrieving data for reports.

JOB FUNCTIONS

JOB FUNCTIONS: PERCENTAGE OF TIME SPENT BY CATEGORY SAFETY 10% PJHAs / Observations / Communications / Permits PERFORM ASSIGNED TASKS / ADMINISTRATIVE Job estimating, Work Order Completion / Feedback 65% Customer Relations Maintain daily job status update system and scheduling MEETINGS 20% Safety, Planning/Scheduling, Employee(s), Customer BREAKS/LUNCH 5%

QUALIFICATIONS:

To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Education: High school/GED with equivalent experience; Associates degree in maintenance technology, preferred. Skills: Good oral/written communication skills and possess tact. Time management skills. Strong administrative and mathematical skills with willingness to handle paperwork. Have a working knowledge of personal computers. Able to navigate CMMS and MS Excel. Have good planning and organizational skills. Ability to understand what constitutes good instructions. Able to read blueprints and shop drawings. Understanding of the proper use of work orders, priorities, scheduling, etc. Ability to keep multiple jobs in controlled motion—simultaneously. Style and capability commanding respect within both maintenance and operating organizations.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $ 61,582.50 - $72,450.00

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W Services, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”

About Cushman & Wakefield Cushman & Wakefield (NYSE: CWK) is a global leader in real estate services, leveraging our specialized expertise to deliver innovative solutions and exceptional value to owners and occupiers. With 52,000 employees in nearly 400 offices across 60 countries, we are one of the largest firms in the industry, with more than 100 years of history. In 2023, we generated $9.5 billion in revenue from our core services. To learn more, visit www.careers.cushmanwakefield.com.