Regional Operations Administrative Aide

NYS Department of Transportation; City of Watertown (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

New York State Department of Transportation is seeking a Program Aide to support administrative operations in the NY HELPS program. The role involves paraprofessional and clerical duties, responding to inquiries, managing mail and supplies, and processing purchasing transactions in the Statewide Financial System (SFS).

The incumbent will assist in budgeting, personnel records, and hiring processes, including scheduling interviews and preparing forms.

Qualifications

• Three years of clerical, keyboarding, or paraprofessional work in an office environment.
• Experience handling purchasing rules and managing budget-related tasks.
• Ability to prepare and schedule interviews and review applications.
• Authorized to work in the United States on a full-time basis.

Responsibilities

• Provide paraprofessional and clerical support to the Operations Unit.
• Respond to calls and emails; direct inquiries to staff; manage mail and order supplies.
• Process p-card transactions, purchase orders, requisitions, travel expense reports in SFS.
• Maintain records, prepare reports, and support budgeting and staffing processes.
• Prepare hiring-related documents and oversee application reviews and references.

Skills

Communication

Clerical support

Data entry

Customer service

Tools

Statewide Financial System (SFS)

p-card processing

Job description

New York State Department of Transportation is seeking a Program Aide to support administrative operations in the NY HELPS program. The role involves paraprofessional and clerical duties, responding to inquiries, managing mail and supplies, and processing purchasing transactions in the Statewide Financial System (SFS).

The incumbent will assist in budgeting, personnel records, and hiring processes, including scheduling interviews and preparing forms.