Regional Office Administrator

Paramount Legal; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

Paramount Legal is seeking a Regional Office Administrator in Philadelphia to lead administrative operations across three offices. This role reports to firm leadership and partners with attorneys to ensure exceptional service delivery.

The ideal candidate will have 5+ years managing legal administrative teams, strong leadership and communication skills, and a track record of improving operational efficiency in a professional services environment.

Qualifications

• Experience leading and mentoring legal administrative teams.
• Prior work in a law firm or professional services setting preferred.
• Strong interpersonal skills and ability to interact with attorneys and staff at all levels.
• Proven ability to manage multiple offices and competing priorities.

Responsibilities

• Manage and mentor Legal Administrative Assistants, Office Services staff and others.
• Oversee daily office operations, staffing, workflow, and resource allocation.
• Partner with Human Resources on recruiting, onboarding, performance evaluations, and employee relations.
• Develop and implement training initiatives to improve staff performance.
• Collaborate with attorneys to assess administrative support needs and workflow efficiency.
• Monitor office operations, budgets, and overall service delivery.
• Work with firm leadership to identify opportunities for process improvements.
• Promote a positive and collaborative work environment.

Skills

Leadership

Team management

Strategic thinking

Communication

Analytical skills

Education

Bachelor's degree in business/administration or related field

Tools

HRIS software

Job description

REGIONAL OFFICE ADMINISTRATOR - Philadelphia

Paramount Legal is recruiting for an experienced Regional Office Administrator to join a prestigious national law firm in Philadelphia! The position will oversee three offices!

This is an excellent opportunity for a seasoned law firm administrator who enjoys leading teams, improving operational efficiencies, and working closely with attorneys and firm leadership.

In this role, you will oversee administrative operations, manage legal support staff, and ensure the delivery of exceptional service across assigned offices.

Key Responsibilities:

• Manage and mentor Legal Administrative Assistants, Office Services personnel, and other administrative support staff.
• Oversee daily office operations, staffing, workflow, and resource allocation.
• Partner with Human Resources on recruiting, onboarding, performance evaluations, and employee relations.
• Develop and implement training initiatives to enhance staff performance and professional development.
• Work closely with attorneys to evaluate administrative support needs and ensure efficient workflow.
• Monitor office operations, budgets, and overall service delivery.
• Collaborate with firm leadership to identify opportunities for process improvements.
• Promote a positive and collaborative work environment.

Ideal Candidate:

• 5+ years of management experience, preferably in a law firm environment.
• Prior experience managing legal secretaries, administrative teams, and office operations.
• Strong leadership, organizational, and problem-solving skills.
• Excellent interpersonal and communication skills with the ability to work effectively with attorneys and staff at all levels.
• Ability to manage multiple priorities in a fast-paced professional environment.
• Law firm or professional services experience required.

This is a wonderful opportunity to join a highly respected national law firm and play an important role in its administrative leadership team!