Regional Human Resource Coordinator - State Office

Doc PersonalBeratung GmbH; West Columbia (SC); On-site; USD 52,000 - 70,000; Full time

Job summary

The South Carolina Vocational Rehabilitation Department seeks an HR Specialist to handle classifications, compensation, onboarding, and employee data in NEOGOV and SCEIS. Under supervision, you will process personnel transactions, manage recruitment, create salary offers, and ensure compliance with state policies.

This role supports internal teams, prepares reports, coordinates job fairs, and maintains HR records.

Qualifications

• Bachelor’s degree and two years of HR experience.
• At least one year of experience with an HRIS.

Responsibilities

• Perform complex personnel transactions and position maintenance in SCEIS.
• Draft NEOGOV postings and coordinate recruitment.
• Create salary offers and document requirements.
• Oversee onboarding and ensure E-Verify and I-9 compliance.
• Maintain HR data and generate reports.

Skills

HR knowledge

Communication

Customer service

Attention to detail

Education

Bachelor's degree in Human Resources

Tools

HRIS

Job description

Job Responsibilities

Join South Carolina state government where you can have a meaningful career, incomparable benefits, and a positive work-life balance!

Under the limited supervision of the Classification and Compensation Manager, this position will be responsible for the following:

• Perform complex personnel transactions and position maintenance accurately in SCEIS.
  • Executive personnel actions to include, but not limited to, new hires, promotions, demotions, separations, rehires, movement between agencies, appointment changes, salary adjustments, suspensions, and reclassifications.
  • Maintain date qualifications to ensure employee performance dates are updated accurately with each transaction.
  • Ensure all personnel data to include, but not limited to, salaries, FLSA status, grievance status, personal identification, direct deposit, and tax withholding are entered correctly.
  • Create temporary positions as needed.
  • Execute position changes to include, but not limited to, position transfer within Agency, reclass, delimit, funding changes and attribute changes.
  • Maintain position data to include, but not limited to, title, reporting structure relationships, cost allocations, and additional attributes.
  • Data update as needed based on department needs or required from State Department of Human Resources.
  • Data is entered prior to the effective date whenever possible.
• Manage recruitment needs for your assigned area/region/departments.
  • Draft postings in NEOGOV that are formatted correctly, contain an accurate position description, and supplemental questions are updated as needed.
  • Collaborate with hiring managers to learn the needs of their office/department to tailor advertisement.
  • Postings are ready to be released on the 2nd and 17th of the month.
  • Review all applicants for your assigned postings.
  • Applicants that meet minimum qualifications are referred to the hiring managers within 2 days of posting closure.
  • Serve as the subject matter expert for NEOGOV.
  • Identify three (3) job fairs within your region per year.
  • Attend a minimum of one (1) in person job fair and one (1) virtual job fair per year.
• Create salary offers for select applicants.
  • Collect and review the necessary documents, such as, application, 10-year driving record, references, official transcript if applicable and other additional supplemental documents as needed.
  • Salary offers are created within one (1) business day of request and submitted to the classification and compensation manager to review and approve.
  • Effective communication is used with the hiring manager to document any outstanding documentation or clarification required to complete a salary offer.
  • Salary offers are created using the Agency template and are accompanied with a BEX report for like position data comparison.
  • Approved salary offers are sent to the Director by end of day of receipt.
• Oversee onboarding for your assigned area/region/departments.
  • New hires receive hiring packet, that consists of official offer letter, new employee orientation information, benefits letter, and State Office Campus Map via email within one (1) business day of PAR entering HR Coordinator Queue in OnBase.
  • Employment letters are on the correct template, with accurate information, and are approved and signed by the Commissioner or designee.
  • New hires are entered into NEOGOV, sent activation email, and assigned onboarding checklist before hiring packet email is sent.
  • E-Verify+ is utilized to authorize employment and to complete I-9.
  • Ensure section 1 of the I-9 is complete by the new hire by the end of the first day of employment.
  • I-9 and E-Verify are completed by the third (3) business day from the employment start date.
  • Assist new hires with any questions or concerns regarding getting started or completing paperwork.
  • Participate in new employee meeting on first day of work and on new employee orientation (NEO).
• Carry out administrative tasks related to Agency’s HR policies and procedures.
  • Scan and file all documents into correct electronic file cabinet in OnBase within one (1) week of action.
  • Maintain personnel, organization, and Agency data within our internal application menu.
  • Complete employment verification and PSLF forms.
  • Administer background checks.
  • Draft all personnel letters for review, approval and signatures.
  • Complete a hire above minimum form for each FTE hire.
  • Correspondences are handled professionally and timely.
  • Run reports as needed.
  • Maintain and update SOPs.
  • Submit verification of employment for current or past state employees to State HR Consultant.
  • Submit movement between agencies requests to SCEIS help desk.
• Serve as an active member of the HR team.
  • Provide coverage within the department for absences or vacancies.
  • Participate on HR sponsored initiatives as well as Agency activities, meetings, and conference.
  • Assist with group projects.
• Perform all other duties as assigned.
  • Duties will be completed accurately and within allotted time.

Minimum And Additional Requirements

• A bachelor’s degree and two (2) years of human resources experience.
• One (1) year experience working with a HRIS.

If invited to interview, please obtain your Official 10 year driving record from the Department of Motor Vehicles to bring with you.

Preferred Qualifications

Official transcripts will be required to verify college degree.

• SHRM or HRCI, preferred.
• SCEIS SAP experience, preferred.

Knowledge, Skills and Abilities

• Knowledge of the principles, best practices, and policies regarding HR.
• Knowledge of and ability to interpret and apply state and federal laws, regulations, policies and practices governing HR.
• Ability to establish and maintain effective working relationships.
• Excellent customer service skills.
• Ability to communicate effectively, both orally and in writing.
• Strong attention to detail.

The South Carolina Vocational Rehabilitation Department is committed to providing equal employment opportunities to all applicants