Regional Human Resource Coordinator - State Office

Doc PersonalBeratung GmbH; South Carolina; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Dental, Vision Insurance

Paid parental leave

Flexible work schedules

15 days annual leave (vacation)

15 days sick leave (sick)

13 paid holidays

State Retirement Plan

Job summary

The South Carolina Vocational Rehabilitation Department seeks a qualified HR professional to manage personnel transactions, recruitment, onboarding, and payroll data in SCEIS and NEOGOV. The role supports accurate data entry, timely processing, and collaboration with hiring managers across agencies.

Responsibilities include maintaining employee data, preparing salary offers, ensuring E-Verify/I-9 compliance, and facilitating onboarding.

Qualifications

• A bachelor’s degree and two (2) years of human resources experience.
• One (1) year experience working with a HRIS.
• SHRM or HRCI, preferred.
• SCEIS SAP experience, preferred.

Responsibilities

• Perform complex personnel transactions and position maintenance accurately in SCEIS.
• Executive personnel actions: hires, promotions, separations, rehires, salary adjustments, and reclassifications.
• Maintain and update employee data including salaries, FLSA status, direct deposit, and tax withholding.
• Create temporary positions and execute position changes within the agency.
• Oversee onboarding: sending offers, e-verify, I-9 compliance, and orientation.
• Recruitment support: draft postings, collaborate with managers, review applicants, refer qualified candidates.
• Administrative tasks: file documents, run reports, maintain SOPs, and verify employment for state employees.

Skills

HR processes

Customer service

Effective communication

Attention to detail

Education

Bachelor's degree

2 years HR experience

Tools

HRIS

SCEIS

NEOGOV

OnBase

Job description

Join South Carolina state government where you can have a meaningful career, incomparable benefits, and a positive work-life balance!

Under the limited supervision of the Classification and Compensation Manager, this position will be responsible for the following:

• Perform complex personnel transactions and position maintenance accurately in SCEIS.
  • Executive personnel actions to include, but not limited to, new hires, promotions, demotions, separations, rehires, movement between agencies, appointment changes, salary adjustments, suspensions, and reclassifications.
  • Maintain date qualifications to ensure employee performance dates are updated accurately with each transaction.
  • Ensure all personnel data to include, but not limited to, salaries, FLSA status, grievance status, personal identification, direct deposit, and tax withholding are entered correctly.
  • Create temporary positions as needed.
  • Execute position changes to include, but not limited to, position transfer within Agency, reclass, delimit, funding changes and attribute changes.
  • Maintain position data to include, but not limited to, title, reporting structure relationships, cost allocations, and additional attributes.
  • Data update as needed based on department needs or required from State Department of Human Resources.
  • Data is entered prior to the effective date whenever possible.
• Manage recruitment needs for your assigned area/region/departments.
  • Draft postings in NEOGOV that are formatted correctly, contain an accurate position description, and supplemental questions are updated as needed.
  • Collaborate with hiring managers to learn the needs of their office/department to tailor advertisement.
  • Postings are ready to be released on the 2nd and 17th of the month.
  • Review all applicants for your assigned postings.
  • Applicants that meet minimum qualifications are referred to the hiring managers within 2 days of posting closure.
  • Serve as the subject matter expert for NEOGOV.
  • Identify three (3) job fairs within your region per year.
  • Attend a minimum of one (1) in person job fair and one (1) virtual job fair per year.
• Create salary offers for select applicants.
  • Collect and review the necessary documents, such as, application, 10 year driving record, references, official transcript if applicable and other additional supplemental documents as needed.
  • Salary offers are created within one (1) business day of request and submitted to the classification and compensation manager to review and approve.
  • Effective communication is used with the hiring manager to document any outstanding documentation or clarification required to complete a salary offer.
  • Salary offers are created using the Agency template and are accompanied with a BEX report for like position data comparison.
  • Approved salary offers are sent to the Director by end of day of receipt.
• Oversee onboarding for your assigned area/region/departments.
  • New hires receive hiring packet, that consists of official offer letter, new employee orientation information, benefits letter, and State Office Campus Map via email within one (1) business day of PAR entering HR Coordinator Queue in OnBase.
  • Employment letters are on the correct template, with accurate information, and are approved and signed by the Commissioner or designee.
  • New hires are entered into NEOGOV, sent activation email, and assigned onboarding checklist before hiring packet email is sent.
  • E-Verify+ is utilized to authorize employment and to complete I-9.
  • Ensure section 1 of the I-9 is complete by the new hire by the end of the first day of employment.
  • I-9 and E-Verify are completed by the third (3) business day from the employment start date.
  • Assist new hires with any questions or concerns regarding getting started or completing paperwork.
  • Participate in new employee meeting on first day of work and on new employee orientation (NEO).
• Carry out administrative tasks related to Agency’s HR policies and procedures.
  • Scan and file all documents into correct electronic file cabinet in OnBase within one (1) week of action.
  • Maintain personnel, organization, and Agency data within our internal application menu.
  • Complete employment verification and PSLF forms.
  • Administer background checks.
  • Draft all personnel letters for review, approval and signatures.
  • Complete a hire above minimum form for each FTE hire.
  • Correspondences are handled professionally and timely.
  • Run reports as needed.
  • Maintain and update SOPs.
  • Submit verification of employment for current or past state employees to State HR Consultant.
  • Submit movement between agencies requests to SCEIS help desk.
• Serve as an active member of the HR team.
  • Provide coverage within the department for absences or vacancies.
  • Participate on HR sponsored initiatives as well as Agency activities, meetings, and conference.
  • Assist with group projects.
• Perform all other duties as assigned.
  • Duties will be completed accurately and within allotted time.

• A bachelor’s degree and two (2) years of human resources experience.
• One (1) year experience working with a HRIS.

If invited to interview, please obtain your Official 10 year driving record from the Department of Motor Vehicles to bring with you.

Official transcripts will be required to verify college degree.

• SHRM or HRCI, preferred.
• SCEIS SAP experience, preferred.

Knowledge, Skills and Abilities

• Knowledge of the principles, best practices, and policies regarding HR.
• Knowledge of and ability to interpret and apply state and federal laws, regulations, policies and practices governing HR.
• Ability to establish and maintain effective working relationships.
• Excellent customer service skills.
• Ability to communicate effectively, both orally and in writing.
• Strong attention to detail.

The South Carolina Vocational Rehabilitation Department is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

The South Carolina Vocational Rehabilitation Department offers an exceptional benefits package for FTE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• Paid parental leave
• Flexible work schedules
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs