Regional Data Center Project Administrator

Trane Technologies; Rocklin (CA); On-site; USD 45,000 - 63,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Education funding

Job summary

Trane Technologies in Rocklin, CA is seeking a Regional Data Center Project Administrator to support multiple large-scale data center projects. Under minimal supervision, you will manage project documentation, procurement, invoicing and closeout processes, coordinating with Project Managers and vendors.

You will interact with customers, owners, HVAC contractors and field staff to ensure accurate cost recording and timely billing while upholding professional standards and safety policies.

Qualifications

• Reads and interprets construction schedules and project documentation.
• Minimum high school diploma with related experience or training.
• Strong organizational skills and attention to detail.
• Excellent communication and teamwork, with proactive work approach.
• Experience with financial systems including accounts receivable/payable.

Responsibilities

• Follows standard work and processes across enterprise systems.
• Administers projects through their life cycle to ensure contract compliance.
• Handles procurement, purchase orders, and subcontracting with vendors.
• Coordinates monthly customer invoicing per project requirements.
• Maintains accurate project costs, time sheets, and forecasting data.
• Performs general administrative functions to support operations.
• Communicates with customers, owners, and subcontractors to resolve issues.

Skills

Project coordination

Administrative skills

Communication skills

Excel/Office

Time management

Education

High School Diploma or GED

Tools

Microsoft Office

ERP software

PM software

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where Is The Work

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

What's In It For You

Trane has a new exciting opportunity to join our organization as a Regional Data Center Project Administrator. Under minimal supervision, this position works closely with multiple Project Managers, and is responsible for project documentation, procurement, job costing, customer invoicing and administrative closeout of each project. Portfolio includes multiple projects at different stages of completion, and will include large, complex projects. This position is required to closely interact with customers, Project Managers, and other assigned project staff to support Mission Critical Data Centers, ensuring billing and cost accounting is complete and accurate, while maintaining professionalism to foster a positive culture.

What You Will Do

• Follows established standard work and processes utilizing several enterprise systems, coordinating the transition of projects from Sales to Operations.
• Administer projects throughout their entire life cycle to ensure contract compliance and successful delivery. Coordinate with regional leadership, contract management/legal and financial services.
• Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handles material ordering/tracking, issuing purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure accurate and timely billing.
• Coordinates with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
• Responsible for general administrative functions to support the operations process, including accurately maintaining project documentation.
• Connect and communicates with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff.
• Reviews billing backlog and coordinates/communicates with Project Managers, HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

What You Will Bring

• Comprehensive understanding of construction project administration and ability to read and comprehend construction schedules.
• High School Diploma or GED and up to five (5) years of related experience and/or training; or equivalent combination of education and experience.
• Must have strong administrative skills, with exceptional organizational skills and high attention to detail.
• Excellent communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, learning, rational thinking, and exercising good judgment.
• Proven experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.
• Highly competent with Microsoft Office suite: Outlook, Excel, Word, and Teams, in addition to strong computer application and document management skills. Construction management software experience helpful.

Annual Base Salary Range Or Hourly Base Pay Range

$68,178.33 - $94,640.00

Compensation Type

Exception Hourly

Incentive Eligible

No

Sales Commission Eligible

No

Disclaimer

We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive At Work And At Home

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role

No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.