Project Administrator

Trane Technologies; Roanoke (VA); On-site; USD 50,000 - 71,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Job summary

Trane Technologies is seeking a Project Administrator to support billing, project documentation, and closeout activities onsite with the service team. You will interact with Admin Team Leader, Area Service Managers, and technicians to ensure timely, accurate project costing and invoicing.

The role emphasizes strong communication, proactive task management, and flexibility to work overtime. HVAC familiarity is a plus, and the position offers a path within a collaborative, sustainability-driven

Qualifications

• One-year certificate from college or technical school and three (3) plus years of related billing experience and/or training, or equivalent combination of education and experience.
• Candidates without a 4-year degree are encouraged to apply; practical experience and leadership alignment are prioritized.
• Participate in lean improvements activities.
• Must have strong communication skills, proactive approach and ability to work independently or in a team.
• Proven experience prioritizing tasks to meet tight deadlines in a high-paced environment.
• Familiarity with HVAC systems is preferred but not required.
• Flexibility to work overtime and weekends as needed.

Responsibilities

• Set up service agreements or quoted projects/jobs in the system based on transition documents.
• Review Billing Backlog reports daily and ensure accuracy of invoices for assigned job types.
• Validate, apply, and post costs to service work orders.
• Coordinate with team members for accurate recording of project costs like materials and labor.
• Enter and edit Purchase Orders as needed.
• Handle billing request changes and special customer requirements promptly.
• Perform general administrative duties related to billing.
• Generate and interpret various reports; prioritize tasks to meet deadlines.
• Communicate with Account Managers, Field Technicians, Customers and Managers to resolve issues.
• Schedule and participate in internal project team meetings for information transfer.
• Maintain customer satisfaction by investigating concerns and taking corrective action.
• May reconcile purchasing card transactions for technicians.
• May file state forms as required and assist with claims.

Skills

Communication

Task prioritization

Lean improvements

Independent work

Education

One-year certificate (college/technical school)

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where Is The Work

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

Under direct supervision, the Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of projects. This position is required to closely interact with the Admin Team Leader, Area Service Managers and assigned service team members to ensure the timely completion of each project.

Responsibilities

include the following and other duties may be assigned:

• Sets-up service agreements and/or quoted projects/jobs in system application based on transition documents.
• Reviews and updates Billing Backlog reports daily.
• Review invoices for accuracy, and processes service invoices for assigned job types.
• Validates, applies and posts applicable costs to service work orders.
• Coordinates with various team members for accurate and timely recording of project costs, including materials, time sheets, labor hour allocation, daily reports, etc.
• Enters and edits Purchase Orders as needed.
• Handle billing request changes and special requirements for customers timely.
• Responsible for general administrative functions, as it relates to billing.
• Responsible for generating, interpreting, and printing various assigned reports.
• Prioritize and organize tasks to meet timing requirements or deadlines.
• Communicates with Account Managers, Field Technicians, Customers, Area Service Managers and other internal team members, as necessary to resolve obstacles or answer inquiries regarding billing.
• Schedule and participate in internal project team meetings to ensure accurate transfer of information.
• Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and assigned staff.
• May reconcile purchasing card transactions for technicians.
• May file appropriate State required forms as needed.
• May prepare claims for filing.

Qualifications

• One-year certificate from college or technical school and three (3) plus years of related billing experience and/ or training; or equivalent combination of education and experience.
• Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.
• Participate in and contribute to lean improvements activities.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.

Annual Base Salary Range Or Hourly Base Pay Range

$50,350.00 - $70,770.00

Compensation Type

Exception Hourly

Incentive Eligible

No

Sales Commission Eligible

No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive At Work And At Home

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role

No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.