Regional Assistant Controller

OX Group; West Henrietta (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

OX Group Global seeks an Assistant Controller to join our Henrietta, NY team. You will ensure accurate financial reporting, maintain cash flow, manage AP/AR, and support month-end close with attention to detail and strong communication.

The role requires experience in accounting principles, NetSuite, and advanced Excel. Office-based position in Henrietta, NY with regular KPI reporting to the Controller and management.

Qualifications

• Bachelor’s degree in Accounting.
• Reasonable period of work experience in an accounting role dealing with accounts payable, accounts receivable, month end closing, and financial statement analysis.
• Bookkeeping skills and knowledge of accounting systems.
• Understanding of acceptable accounting principles and procedures.
• Proficiency with accounting software (NetSuite) and advanced Excel skills.
• Excellent communication, verbal and written.
• Ability to present oneself and the company in a professional manner.

Responsibilities

• Ensure the team is performing duties in a quality and timely manner.
• Address any issues or obstacles that may arise.
• Meet weekly with team to ensure accountability.
• Oversee cash flow by managing accounts receivable and accounts payable are processed in a timely manner and accurately.
• Reporting on KPI’s of the department to Controller and management team as required.
• Prepare and update the cash flow report for the following 13 weeks.
• Analyze the cash flow report for accuracy.
• Determine line of credit draw or payback.
• Submit bills to pay report to Controller for approval and pay bills.
• Submit cash flow forecast to Controller.
• Assist and manage vendor disputes.
• Process credit applications and perform credit checks on new prospective customers.
• Approve new customers with credit; set up the new customer with terms.
• Ensure accurate customer records in accounting software.
• Assist with customer collections.
• Calculate and process customer rebates.
• Assist and manage customer payment disputes and collections.
• Import bank statements into accounting software and match transactions.
• Address any transactions missing from accounting software to ensure documentation is entered accurately and timely going forward.
• Make any needed corrections in accounting system revealed by reconciliation process.
• Manage matching bank data daily.
• Complete month end checklist.
• Complete quarter end checklist.
• Complete year end checklist.
• Prepare monthly, quarterly, and annual accounting reports and financial statements in a timely manner when month end is complete.
• Action and follow up all finance related meetings.
• Prepare budget vs. actual reports for each department and submit to department managers.
• Hold meeting to review budget to actual reporting with department managers.
• Address any issues and follow up with appropriate action.
• Discuss and note any material deviations from budget.
• Collect vendor W9’s.
• Prepare 1099’s.
• Assist with audits and tax prep.
• Manage fixed assets.
• Identify and action process improvement initiatives.

Job description

Position Summary

We are seeking a highly skilled and experienced Assistant Controller to join our dynamic team of professionals. The ideal candidate will possess a strong background in accounting principles and financial management. As the Assistant Controller, you will be responsible for ensuring accuracy and compliance with established policies and procedures. This role requires a detail-orientated professional with excellent communication skills.

This role will be 5 days a week in our office located in Henrietta, NY.

Roles & Responsibilities

• Ensure the team is performing duties in a quality and timely manner.


• Address any issues or obstacles that may arise.


• Meet weekly with team to ensure accountability.


• Oversee cash flow by managing accounts receivable and accounts payable are processed in a timely manner and accurately.


• Reporting on KPI’s of the department to Controller and management team as required.

Cash Flow & Accounts Payable Management

• Prepare and update the cash flow report for the following 13 weeks.


• Analyze the cash flow report for accuracy.


• Determine line of credit draw or payback.


• Submit bills to pay report to Controller for approval and pay bills.


• Submit cash flow forecast to Controller.


• Assist and manage vendor disputes.

Manage Customer Accounts & Accounts Receivable

• Process credit applications and perform credit checks on new prospective customers.


• Approve new customers with credit; set up the new customer with terms.


• Ensure accurate customer records in accounting software.


• Assist with customer collections.


• Calculate and process customer rebates.


• Assist and manage customer payment disputes and collections.

Manage Bank Reconciliations

• Import bank statements into accounting software and match transactions.


• Address any transactions missing from accounting software to ensure documentation is entered accurately and timely going forward.


• Make any needed corrections in accounting system revealed by reconciliation process.


• Manage matching bank data daily.

Assist In Closing Accounting Periods

• Complete month end checklist.


• Complete quarter end checklist.


• Complete year end checklist.

Financial Reporting

• Prepare monthly, quarterly, and annual accounting reports and financial statements in a timely manner when month end is complete.


• Action and follow up all finance related meetings.

Budget To Actual Reporting And Monitoring

• Prepare budget vs. actual reports for each department and submit to department managers.


• Hold meeting to review budget to actual reporting with department managers.


• Address any issues and follow up with appropriate action.


• Discuss and note any material deviations from budget.

Perform Other Financial, Administrative, And Clerical Services As Assigned

• Collect vendor W9’s.


• Prepare 1099’s.


• Assist with audits and tax prep.


• Manage fixed assets.


• Identify and action process improvement initiatives.

Qualifications

• Bachelor’s degree in Accounting.


• Reasonable period of work experience in an accounting role dealing with accounts payable, accounts receivable, month end closing, and financial statement analysis.


• Bookkeeping skills and knowledge of accounting systems.


• Understanding of acceptable accounting principles and procedures.


• Proficiency with accounting software (NetSuite) and advanced Excel skills.


• Excellent communication, verbal and written.


• Ability to present oneself and the company in a professional manner.