Regional Administrator

Brahma Group, Inc.; Boulder (CO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401K plan

Medical/Dental/Vision coverage

Job summary

The Brahma Group (Entity of JT Thorpe Group) in Boulder, CO seeks a Regional Administrator to coordinate project support, invoicing, and material management with a focus on accuracy and meeting deadlines. You will interact with internal managers and customers, prepare purchase orders, track payroll, build invoices, manage vendor relations, and support senior management with document packages.

Strong MS Office skills, ability to multitask, and a background check are required.

Qualifications

• At least 4 years’ administrative experience required; experience as an office manager or lead administrator preferred.
• High school diploma or GED required; bachelor’s degree in business or related field preferred.
• Proficient in MS Office/Excel; strong communication and multitasking abilities.
• Ability to pass a federal background check; able to work independently and in a team.

Responsibilities

• Create new projects in the Company’s database and track project inventory.
• Issue purchase orders and manage payroll timesheets.
• Build invoices from project timesheets and monitor customer payments.
• Manage PO database, vendors, and warehouse inventory.
• Coordinate shipping of materials to project sites and prepare monthly reports.

Skills

Administrative experience

Organization

Communication

Multitasking

Independent work

Education

High school diploma or GED

Bachelor's degree preferred

Tools

MS Office

Excel

Job description

Company: The Brahma Group (Entity of JT Thorpe Group)

Position: Regional Administrator

Location: Boulder, CO

The Regional Administrator position requires excellent organizational skills, be detail oriented, a self-starter, and have an enthusiasm for excellence for your work, as there will be numerous deadline requirements in this job.

Interaction with Brahma Group internal managers and external customers will be required, so excellent people skills are critical.

Specific job duties may include but are not limited to:

Project Support

• Create new projects in the Company’s database
• Issue Purchase orders in the Company’s database
• Track inventory issued from warehouse for projects
• Track Company equipment issued to project
• Coordinate equipment rentals for projects using Company’s preferred vendor system
• Scan all supporting documentation and invoices into job directories
• Perform daily payroll timesheet entries for projects
• Compile weekly timesheets and submit to Accounting for payroll processing
• Audit weekly payroll and issue payroll checks to projects
• Perform cost tracking for project spending including payroll, purchasing and equipment
• File old projects, employee information, invoices, payroll, and material inventories
• Compile and track warehousing costs for projects
• Assist Manpower team with data entry, recruiting, and onboarding

Invoicing

• Build invoices from project timesheets
• Coordinate review of invoicing with project management
• Submit invoicing to customer
• Track and follow up on customer payments
• Establish new customers in corporate payment system
• Create monthly job report

Senior Management Support

• Document Package Compilation and Transmission

Material Management

• Manage regional office’s purchase order database
• Perform material and supply ordering for projects and regional office
• Identify and setup new vendors in Company’s purchase order system
• Enter vendor invoices into purchase order database for approval
• Reconcile warehouse inventory variance reports with manager
• Enter Inventory adjustments in the Company’s material management system
• Collect all 3rd party invoices and PO’s and file with respective project
• Coordinate shipping/delivery of materials to project sitesReview and approve monthly fuel and office invoices

Required Knowledge, Qualifications and Abilities:

• At least 4 years’ administrative experience required; experience as an office manager or lead administrator preferred
• High school diploma or GED required; bachelor’s degree in business or related field preferred
• Candidate must be able to work on multiple tasks simultaneously while re-prioritizing workload and switching between tasks as needed
• Applicants must have a strong work ethic
• Strong computer background, including proficiency with MS Office / Excel
• Good communications skills and ability to work with diversity of people
• Ability to work independently and in a team environment
• Must be able to pass a federal background check
• Experience with construction projects preferred
• Experience with Building Trades Unions and Project Labor Agreements preferred

BENEFITS

• 401K plan with company match
• Full medical / dental / vision package to fit your needs