Regional Administrative Manager

Freeman, Mathis & Gary Law; Walnut Creek (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Work-life balance

Generous PTO policy

Employee Assistance Program

Job summary

A national specialty litigation firm in Walnut Creek is seeking an experienced Regional Administrative Manager. This role involves supervising legal support staff and managing office operations to ensure attorneys have the necessary assistance. Responsibilities include recruiting, performance management, and maintaining office supplies. The ideal candidate possesses a Bachelor's degree, strong organizational skills, and proficiency in MS Office. The position offers a good work-life balance and generous PTO policy.

Qualifications

• Ability to work independently with little to no supervision.
• Ability to perform in a fast-paced, dynamic work environment.
• Experience with employee relations.

Responsibilities

• Supervise legal support staff and manage office operations.
• Recruit, interview, and hire personnel.
• Conduct performance reviews for direct reports.
• Ensure offices are functional and stocked with supplies.
• Plan and promote office events.

Skills

Proficiency with MS Office

Strong Excel skills

Excellent organizational skills

Time management skills

Interpersonal skills

Confidentiality

Ability to communicate effectively

Initiative

Education

Bachelor's degree in business administration or related field

Tools

DocuSign

Job description

FreemanMathisandGary,LLPisarapidlygrowing,nationalspecialtylitigationfirmseekinganexperiencedRegionalAdministrativeManagerinourWalnutCreekOffice.TheRegionalAdministrativeManagersupervisesagroupoflegalsupportstaffandprovidessupportforofficeoperationsforassignedofficelocations.ThepositionprovidesleadershiptopersonnelsupportingtheattorneysoftheFirm.Theprimarypurposeistoensureallattorneyshavethenecessaryassistanceandphysicalworkenvironmentsuitableforthepracticeoflaw.

ThefollowingsetofsuccessfactorsdescribethecharacteristicsofthosewhoaresuccessfulinourFirm:

• Unpretentious,Approachable,Respectful,TeamOriented
• Accountable,TakesOwnership,CorrectsMistakes
• Organized,Timely,Confidential,Responsive(within24hours)
• SuperviseAdministrativeManagers,legalassistants,receptionists,officecoordinators/supervisors,administrativeassistants,andinterns.
• Assessstaffperformance,providecoaching/guidanceandaddressperformanceissueswhenneeded,conductannualperformancereviewsofdirectreports.
• Understandandabletoperformbasicemployeerelations.
• Recruit,interviewandhire:review/vetresumes,conductandcoordinateinterviews,andobtainfinalapprovalforhiring.
• Employeeonboardingduties(determineofficeseating,ensureofficeservicesandIThavesetupoffice/workstationandcreatedrequiredUseraccounts)andoffboardingduties.
• Partnerwithbusinessleadersensuringneedsfromdifferentdepartmentsarebeingmet.
• Collaboratewiththedevelopmentandimplementationoftrainingforassignedstaff.
• WorkcloselywithfirmwideDirectorsandManagerstoimplementandimprovefirmpoliciesandprocedures.
• Ensuretheofficesarefunctional,safe,andadequatelystockedwithnecessarysupplies.
• Interactwithpropertymanagersandmanagevendorsinsupportofofficeoperations.
• Plan,scheduleandpromoteofficeevents(e.g.monthlybreakfasts,happyhours,holidayparties,staffmeetings,partnershipmeetings).
• Sometravelrequired;otherdutiesasassigned.

Education, Experience, and Skills

• Bachelor’sdegreeinbusinessadministration,management,orrelatedfieldpreferred.
• Abilitytoworkindependentlywithlittletonosupervisionandperforminafast-paced,dynamicworkenvironment.
• Abilitytocommunicateeffectivelywithalllevelsofmanagement.
• Abilitytoworkwithsensitiveinformationwhilemaintainingconfidentiality.
• ProficiencywithMSOffice.StrongExcelskillsandDocuSignskillspreferred.
• Excellentorganizationalskillsforoptimalworkflowandefficiency.
• Excellenttimemanagement,interpersonalandcommunicationskills.
• Pro-active,followsthroughwithminimumdirection,anddisplaysinitiative.

What we offer you

• Work-lifebalance
• GenerousPTOpolicy
• EmployeeAssistanceProgram

EEO Statement

FreemanMathis&Gary,LLP(FMG)iscommittedtoprovidingequalemploymentopportunitiestoallapplicantsandemployeesbymaintainingaworkplacefreeofdiscriminationbasedonrace,color,religion,sex,nationalorigin,age,disability,geneticinformation,oranyotherprotectedstatusasprovidedbylaw.FMGcomplieswithallapplicablefederal,state,andlocallaws.Thispositionissubjecttoourdrug‑freeworkplacepolicy,whichincludestheabilitytopassapre‑employmentdrugscreen.Employeesmaybesubjecttoreasonable‑suspiciondrugtestinginaccordancewithFirmpoliciesoutlinedintheEmployeeHandbook.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.