Regional Admin & Facilities Coordinator – Northern AZ

Child & Family Support Services; Prescott Valley (AZ); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and disability insurance

401(k) contribution match

Paid time off and sick time

Paid holidays

Mileage reimbursement

Job summary

Child & Family Support Services (CFSS) is seeking a Regional Administrative Assistant – Northern Arizona to support administrative and operational needs across our Northern Arizona locations. Based in Prescott Valley, this role connects offices in the region with the Phoenix corporate team.

The successful candidate will manage facilities, fleets, supplies, and vendor relationships while traveling regularly to CFSS sites.

Qualifications

• High school diploma or equivalent required.
• Two or more years of administrative, office management, facilities, operations, or related experience preferred.
• Experience coordinating vendors, maintenance, purchasing, fleet, or facilities-related needs is a plus.
• Experience working in a healthcare, behavioral health, or similarly regulated environment is preferred.

Responsibilities

• Provide administrative support across CFSS Northern Arizona locations, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.
• Provide front desk and administrative coverage at the Prescott Valley and Flagstaff locations as needed.
• Regularly visit Northern Arizona locations to assess office conditions, organization, safety, functionality, and overall readiness.
• Monitor site needs and identify areas requiring attention, repair, replacement, improvement, or follow-up.
• Evaluate office and clinic environments for consistency with CFSS policies, procedures, agency standards, licensing requirements, and operational needs.
• Communicate site concerns and recommendations to the Director of Administrative and Facilities Services and appropriate team members.
• Coordinate repairs, maintenance, and other facility services with outside vendors and contractors.
• Communicate with vendors regarding scheduling, access, service needs, and completion of work.
• Follow up on outstanding facility and maintenance requests to ensure issues are resolved appropriately and timely.
• Maintain and coordinate the Northern Arizona CFSS vehicle fleet, including scheduling maintenance, inspections, repairs, and other vehicle-related needs.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Education

High school diploma or equivalent

Job description

Child & Family Support Services (CFSS) is seeking a Regional Administrative Assistant – Northern Arizona to support administrative and operational needs across our Northern Arizona locations. Based in Prescott Valley, this role connects offices in the region with the Phoenix corporate team.

The successful candidate will manage facilities, fleets, supplies, and vendor relationships while traveling regularly to CFSS sites.