Regional Admin & Facilities Coordinator – Northern Arizona

Child & Family Support Services, Inc.; Prescott Valley, Northern (AZ, KY); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

Full benefits package

Medical insurance

Dental insurance

Vision insurance

Life and disability insurance

401(k) contribution match

Paid time off and sick time

Paid holidays

Mileage reimbursement

Job summary

Child & Family Support Services (CFSS) is seeking a Regional Administrative Assistant – Northern Arizona to support the administrative and operational needs of our Northern Arizona locations, based in Prescott Valley.

The Regional Administrative Assistant will provide front desk coverage, coordinate site and facility needs, support the vehicle fleet, visit locations regularly, maintain records, and communicate with the Phoenix corporate office to uphold CFSS standards.

Qualifications

• High school diploma or equivalent required.
• Two or more years of administrative, office management, facilities, operations, or related experience preferred.
• Experience coordinating vendors, maintenance, purchasing, fleet, or facilities-related needs is a plus.
• Experience working in a healthcare, behavioral health, or similarly regulated environment is preferred.

Responsibilities

• Support administrative operations across CFSS Northern Arizona locations including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.
• Provide front desk and administrative coverage at the Prescott Valley and Flagstaff locations as needed.
• Regularly visit Northern Arizona locations to assess office conditions, organization, safety, functionality, and readiness.
• Monitor site needs and identify areas requiring attention, repair, replacement, improvement, or follow-up.
• Evaluate office and clinic environments for consistency with CFSS policies, procedures, agency standards, licensing requirements, and operational needs.
• Communicate site concerns and recommendations to the Director of Administrative and Facilities Services and appropriate team members.
• Coordinate repairs, maintenance, and other facility services with outside vendors and contractors.
• Communicate with vendors regarding scheduling, access, service needs, and completion of work.
• Follow up on outstanding facility and maintenance requests to ensure issues are resolved promptly.
• Maintain and coordinate the Northern Arizona CFSS vehicle fleet, including scheduling maintenance, inspections, repairs, and other vehicle-related needs.
• Monitor the condition and cleanliness of company vehicles and coordinate follow-up.
• Order and distribute office supplies, equipment, and other resources needed by Northern Arizona locations.
• Coordinate catering and other administrative arrangements for meetings, trainings, and agency events in Northern Arizona.
• Maintain accurate records and documentation related to facilities, vehicles, supplies, vendors, and other assigned responsibilities.
• Serve as a reliable point of communication between Northern Arizona locations and the Phoenix corporate office.
• Develop positive working relationships with employees at each location while maintaining an agency-wide perspective and consistent CFSS standards.
• Use sound judgment when identifying issues and determining when matters should be addressed independently or escalated to the appropriate corporate team member.
• Maintain confidentiality and handle sensitive agency information appropriately.
• Travel regularly throughout Northern Arizona to support CFSS locations and operational needs.
• Participate in special projects and other administrative or operational assignments as needed.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Independent work

Education

High school diploma or equivalent

2+ years admin/office management experience

Healthcare/behavioral health environment experience preferred

Vendor/maintenance coordination experience

Job description

Child & Family Support Services (CFSS) is seeking a Regional Administrative Assistant – Northern Arizona to support the administrative and operational needs of our Northern Arizona locations, based in Prescott Valley.

The Regional Administrative Assistant will provide front desk coverage, coordinate site and facility needs, support the vehicle fleet, visit locations regularly, maintain records, and communicate with the Phoenix corporate office to uphold CFSS standards.