Refueling Manager

Jimmy Jazz; Chena Ridge (AK); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Retirement plan

Paid holidays

Floating holiday

Paid time off

Jury duty pay

Employee discounts

Employee assistance program

Job summary

Everts Air, based in Alaska, seeks a Refueling Manager to oversee the operational, personnel, safety, quality, regulatory, and administrative functions of all aircraft and ground fueling operations. You will lead fueling personnel to ensure safe, compliant, efficient delivery, storage, distribution, and inventory management of aviation fuel in accordance with FAA regulations and ACA 103 standards.

The role involves travel between Fairbanks and Kenai, staff development, and ensuring continuous

Qualifications

• Valid Driver's License is required.
• Class A CDL with Tanker Endorsement and/or HAZMAT Endorsement preferred.
• Must pass a Drug Test and Airport Background check.
• Associate's or Bachelor's degree in Aviation, Business Administration, Operations Management, Logistics, or related field preferred.
• Five years of aviation fueling experience and three years of supervisory/management experience preferred.
• Knowledge of FAA, DOT, TSA, OSHA, EPA, HAZMAT, SMS, and industry fueling requirements preferred.
• Strong leadership, communication, organization, planning, and decision-making skills.

Responsibilities

• Develop and maintain organizational structure, staffing, and operational plans for fueling operations in Fairbanks and Kenai locations, including travel as needed.
• Oversee all aircraft fueling operations, including fuel delivery, storage, quality control, inventory management, and customer support.
• Establish goals, procedures, and performance standards to enhance safety, efficiency, customer satisfaction, and growth.
• Lead hiring, onboarding, training, coaching, development, qualification, and retention of fueling personnel.
• Ensure compliance with company policies, FAA, DOT, TSA, OSHA, EPA, HAZMAT, SMS, and fueling standards.
• Oversee fuel quality programs, including sampling, testing, filtration, documentation, audits, and corrective actions.
• Manage fuel inventory, purchasing, forecasting, reconciliation, and losses/discrepancies.
• Coordinate maintenance and quality control for fueling equipment.
• Handle payroll, scheduling, records, reporting, and office software usage.
• Maintain communication with leadership, regulatory agencies, vendors, customers, and internal departments.

Skills

Leadership

Regulatory knowledge

Operations management

Education

Bachelor's degree in Aviation/Business

Associate's degree acceptable

Tools

Microsoft Office

Job description

• Location 5525 Airport Industrial Road,Fairbanks, AK, 99709,United States
• Employee Type Regular Full Time
• Manage Others Yes

Contact information

• Name Tanner Kaye Johnston
• Phone [phone]
• Email [e-mail]

Job Summary:

The Refueling Manager is responsible for overseeing the operational, personnel, safety, quality, regulatory, and administrative functions of all aircraft and ground fueling operations. This position provides leadership to fueling personnel while ensuring the safe, efficient, and compliant delivery, storage, distribution, quality control, maintenance coordination, and inventory management of aviation fuel in accordance with FAA regulations, company policies, ACA Specification 103 standards, applicable EPA and SMS requirements, and industry best practices. The Refueling Manager also facilitates employee training and development and may perform operational fueling duties as needed.

Compensation: Depending on Experience (DoE)Schedule: M-F 8:00AM - 5:00PM Additional early morning, night, and weekend hours may be required by operational necessity.Employment Type: Regular Full-Time
FLSA Status: Non-Exempt

Essential Functions:

• Develop and maintain an effective organizational structure, staffing levels, and operational plans to support fueling operations in Fairbanks and Kenai locations, including routine operations, emergencies, seasonal demands, and contingency events. This position includes traveling as needed to support operations.
• Oversee all aircraft fueling operations, including fuel delivery, transportation, storage, quality control, inventory management, and customer support to ensure safe, efficient, and reliable service.
• Establish operational goals, procedures, performance standards, and continuous improvement initiatives to enhance safety, efficiency, customer satisfaction, and business growth.
• Lead the hiring, onboarding, training, coaching, development, qualification, and retention of fueling personnel while maintaining performance expectations, succession planning, and a culture of safety, accountability, and professionalism.
• Ensure compliance with all applicable company policies, FAA, DOT, TSA, OSHA, EPA, HAZMAT, SMS, ATA Specification 103, fuel supplier requirements, and aviation fueling standards.
• Oversee fuel quality assurance programs, including fuel sampling, testing, filtration inspections, water detection procedures, documentation, audits, inspections, risk assessments, and corrective actions related to fuel quality or safety events.
• Manage fuel inventory, purchasing, forecasting, reconciliation, and monitoring fuel losses or discrepancies while ensuring fuel farms, storage facilities, vehicles, equipment, and infrastructure remain secure, compliant, maintained, and operationally ready.
• Coordinate maintenance, inspections, and quality control programs for fueling equipment, including fuel trucks, refueling units, tanks, pumps, meters, filtration systems, and support equipment.
• Manage administrative responsibilities including payroll, scheduling, employee documentation, records management, operational reporting, expense monitoring, and the use of company software and Microsoft Office Suite.
• Maintain effective communication and working relationships with leadership, regulatory agencies, vendors, customers, and internal departments while resolving operational, service, and billing concerns.
• Oversee fueling support for airport and off-airport customers while identifying opportunities to improve operational efficiency, customer service, revenue generation, and expansion of fueling operations throughout Alaska.
• Safely operate vehicles, fueling equipment, machinery, hand tools, and power tools in accordance with established procedures and safety guidelines.

This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties requested by their supervisor.

Qualifications:

• Valid Driver's License is required.
• Class A Commercial Driver License with Tanker Endorsement and/or Hazardous Materials Endorsement is preferred.
• Must be able to pass a Drug Test (if holding a CDL) and Airport Background criminal history check.
• Must be able to work effectively in a drug-free workplace and comply with company drug and alcohol policies.
• Must be able available after hours to support operational emergencies and critical fueling decisions.
• Associate's or Bachelor's degree in Aviation, Business Administration, Operations Management, Logistics, or a related field preferred.
• Five years of progressively responsible aviation fueling experience and three years of supervisory or management experience preferred.
• Knowledge of aviation fueling operations, fuel quality control programs, fuel distribution systems, and applicable FAA, DOT, TSA, OSHA, EPA, HAZMAT, SMS, and industry fueling requirements is strongly preferred.
• Strong leadership, communication, organization, planning, and decision-making skills with the ability to manage multiple teams and operational priorities is required.
• Proficient in computer literacy with experience in Microsoft Suite (Excel, PowerPoint, Word) is preferred.
• Ability to maintain confidentiality, provide exceptional customer service, resolve issues, and build effective working relationships is required.

Benefits Packet Includes:

• Group Medical/Vision/Dental/Life Insurance Coverage
• 401k Retirement Match Savings Plan
• Paid Holidays
• Floating Holiday
• Paid Time Off
• Jury Duty Pay
• Employee Discounts
• Employee Assistance Program

Everts Air is a drug- and alcohol-free workplace committed to equal employment opportunities, fair and transparent pay practices, and an inclusive environment for all employees and applicants. Due to the nature of our operations, some roles may require background checks and compliance with federal aviation security standards.