Referral Coordinator

Sacramento Native American Health Center; Sacramento (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

Sacramento Native American Health Center is seeking a Referral Coordinator to support the medical department by organizing internal and external referrals, ensuring that appointments, required documentation, insurance information and prior authorizations are properly established.

The role may float to other SNAHC locations and requires strong computer skills, excellent communication, confidentiality, and the ability to work independently in a fast-paced healthcare setting.

Qualifications

• High School diploma or equivalent required.
• Minimum 1 year of experience in an office setting.
• Excellent computer and technology skills.
• Ability to communicate orally and in writing; professional demeanor and the ability to represent SNAHC in the community.
• Must maintain a high degree of confidentiality.

Responsibilities

• Receives referral requests from providers and communicates with them or the patient’s care team as needed.
• Obtains prior authorizations for referrals to specialists and surgeries; notifies if authorization is denied.
• Verifies insurance eligibility and processes referrals with insurance providers.
• Requests appointments from appropriate specialty providers.
• Maintains knowledge of referral resources, forms, and key contacts; updates as needed.
• Tracks and processes referrals using the SOAP note system and related modules.
• Performs routine administrative tasks to support referral coordination and compliance with laws.

Skills

Computer skills

Telephone skills

Organizational skills

Written communication

Confidentiality

Independence

Education

High School diploma

Tools

NextGen EHR

Job description

Job Details

Job Location: 2020 J Street - Sacramento, CA 95811

Salary Range: $22.00 - $24.00 Hourly

Here at SNAHC, you are joining a team and company at a time of growth and transformation. You will love being surrounded by people who are as passionate as you are about healthcare and giving back to the community. Please note that individual total compensation for this position will be determined at the Company's sole discretion and the wage range for this role considers a wide range of factors including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At SNAHC, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $22.00/HR-$24.00/HR.

Position Summary:

The Referral Coordinator (REFC) reports to the Referrals Manager and provides clerical and administrative support to the health center for the organization of internal and external referrals. This position will support the daily needs of all of the Referral Coordination for the medical department in the health center. The REFC is responsible for ensuring that all appointments, required documentation, insurance information and prior authorizations are established with specialty providers, insurance entities and patients.

• *Role may need to float to other SNAHC locations

Essential Functions:

• Receives referral requests from providers and communicates with them, or a member of the patient’s care team, as needed
• Obtains prior authorizations for patient referrals to specialists and surgeries. Advises provider if authorization request is denied.
• Communicates with different insurance companies to process referrals appropriately and verifies eligibility of insurance for patients
• Requests appointments from appropriate specialty providers
• Verifies eligibility of insurance for patients
• Communicates with patients and informs them of referral status
• Requests consult notes once patient has been seen by specialist and closes referrals upon receipt.
• Communicates with Specialist regarding referral needs.
• Follows up on referrals with specialty providers and patients.
• Obtains ongoing knowledge, documentation, and updates of appropriate referral resources, required forms and key contact persons
• Reviews and assesses medical records for referral processing.
• Tracks and processes referral using NextGen Diagnostics and Referrals sections in the A/P section of the SOAP note.
• Prioritizes and processes referrals by urgency or PCP request.
• Completes referral data tracking for Quality Assurance programs.
• Complies with all state and federal laws and regulations, as they pertain to position including; HIPAA, sexual harassment, Scope of Practice, OSHA etc.
• Other duties as assigned.

Skills and Abilities:

• Excellent computer skills, preferably with Windows, including Microsoft Office Suite
• Excellent telephone and communication skills
• Must possess excellent organizational, writing, and verbal skills.
• Ability to work independently, set priorities, and work well under pressure.
• Ability to maintain a high degree of confidentiality

Competencies:

• Attention to Detail
• Customer Service
• Insurance Verification
• Record Maintenance
• Research

QualificationsMinimum Qualifications:

• High School diploma or equivalent.
• Minimum of 1 year of experience in office setting
• Excellent computer and technology skills.
• Ability to communicate orally and in writing; professional demeanor and the ability to represent SNAHC in the community.

Preferred Qualifications:

• Experience with NextGen EHR/PM software.
• Knowledge of Medi-Cal, Medicare, and managed care plans
• Knowledge of medical terminology and medical procedure terminology

Please Note:

This position may be grant funded. Continued employment is contingent upon renewed or additional funding and may be discontinued at the close of the grant cycle. Grant funding for any position does not impart any contractual right, either expressed or implied, to remain in Sacramento Native American Health Center, Inc.’s employment for a specific period of time. Grant funding does not affect the Sacramento Native American Health Center, Inc.’s status as an “at w...